What does it do?

Capitalizes the first letter in a text string and any other letters in the text that follow a space. Converts all other letters to lowercase letters.

Formula breakdown:


What it means:

=PROPER(this text cell)

There are times when you will need to only CAPITALIZE the first letter in each word.  The most common scenario would be when you receive data with employee names, countries or cities that are all in lower or uppercase.

The PROPER formula in Excel can help you format the text very very easily…goodbye manual adjustments!

In our example below, we have a list of names in capital letters.  However we want to show the capital letters only on the first letter of each word.

I explain how you can do this and please go to the bottom of the page to see the animated gif tutorial:


STEP 1: We need to enter the Proper function next to the cell that we want to clean the data from:



STEP 2: The Proper arguments:


Which text do we want to change?

Reference the cell that contains the text string:



Proper 01


STEP 3: Do the same for the rest of the cells by dragging the PROPER formula all the way down using the left mouse button.

Note that all of the names are now properly formatted:

Proper 02






If you like this Excel tip, please share itEmail this to someone


Pin on Pinterest

Share on Facebook

Tweet about this on Twitter

Share on LinkedIn

Share on Google+

Related Posts

CountBlank Formula in Excel What does it do?Counts the number of cells that are blankFormula breakdown:=COUNTBLANK(range)What it means:=COUNTBLANK(range of cells to check)Do you have a scenario where you want to count the number of cells that are blank in your Excel data?If y...
Import Data from Text Using Power Query or Get �... Power Query or Get & Transform (In Excel 2016) lets you perform a series of steps to transform your Excel data.But what if your data source is not in your Excel spreadsheet?If it's inside a text file, it's very easy to import data from text and right into Power Query!...
Change Phone Area Codes with Excel’s REPLACE Formu... What does it do?Replaces part of a text string, based on the number of characters you specify, with a different text stringFormula breakdown:=REPLACE(old_text, start_num, num_chars, new_text)What it means:=REPLACE(this cell, starting from this number, all the ...
Add Comma After the Surname with Excel’s SUB... What does it do?It replaces specific text in a text string i.e. Substitutes new text for old text in a text string.Formula breakdown:=SUBSTITUTE(text, old_text, new_text, )What it means:=SUBSTITUTE(This cell, From this TEXT character, To this TEXT character, )...