{"id":2299,"date":"2021-04-01T09:41:05","date_gmt":"2021-04-01T07:41:05","guid":{"rendered":"https:\/\/www.myexcelonline.com\/?p=2299"},"modified":"2024-02-06T16:19:00","modified_gmt":"2024-02-06T15:19:00","slug":"top-excel-data-cleansing-techniques","status":"publish","type":"post","link":"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/","title":{"rendered":"Top Excel Data Cleansing Techniques"},"content":{"rendered":"<div><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/02\/Data-Cleansing.png\" rel=\"attachment wp-att-2313\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2313\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/02\/Data-Cleansing.png\" alt=\"Top Excel Data cleansing\" width=\"640\" height=\"360\" title=\"\"><\/a><\/div>\n<div>\n<p>Data cleansing is an important activity within Excel and one that we find ourselves doing day in day out, sometimes without even knowing it.<\/p>\n<h3>In this tutorial, you will learn the Top 8 Techniques on Data Cleaning in Excel!<\/h3>\n<p>So what is data cleansing?<\/p>\n<p>In the words of Oz du Soleil, Excel MVP, it is like &#8220;<strong><em>Hercules being sent out to capture the three-headed dog that guards the entrance to hell!&#8221;<\/em><\/strong><\/p>\n<p>So you can see that Oz sees that data cleansing is hard work but one that needs to be done in order to succeed in Excel.<\/p>\n\n<p>We get thrown data at us from external accounting systems, ERPs or downloads from the company server and most of the time it is not imported in an Excel friendly way. \u00a0This is where you and I come in to clean the data!<br \/>\n\u200bYou can listen to our\u00a0podcast\u00a0episode which was\u00a0highly\u00a0entertaining and full of golden nuggets\u00a0by clicking on below&#8217;s image and further down I will show you the My\u00a0Top\u00a0Data Cleansing Techniques, which include the ones that Oz uses:<\/p>\n<\/div>\n<div><span style=\"text-decoration: underline; color: #0000ff;\"><a class=\"validating\" style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/podcast\/007-data-cleansing-analysis-with-oz-du-soleil-excel-podcast\/\" data-cke-saved-href=\"https:\/\/www.myexcelonline.com\/meo-staging\/podcast\/007-data-cleansing-analysis-with-oz-du-soleil-excel-podcast\/\" target=\"_blank\">https:\/\/www.myexcelonline.com\/meo-staging\/podcast\/007-data-cleansing-analysis-with-oz-du-soleil-excel-podcast\/<\/a><\/span><\/div>\n<div><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/podcast\/007-data-cleansing-analysis-with-oz-du-soleil-excel-podcast\/\" target=\"_blank\" rel=\"attachment wp-att-2280 noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" title=\"Unpivot Data Using Excel Power Query\"  class=\"alignnone wp-image-2280 size-full\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/02\/Oz_Podcast_Banner.jpg\" alt=\"Unpivot Data Using Excel Power Query\" width=\"728\" height=\"90\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/02\/Oz_Podcast_Banner.jpg 728w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/02\/Oz_Podcast_Banner-300x37.jpg 300w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/a><\/div>\n<div><\/div>\n<div><\/div>\n<div>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_57_1 counter-flat ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li><a href=\"#\" class=\"scroll-to-download\">Free Practice Workbook<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#1_Unpivot_Data\" title=\"1. Unpivot Data\">1. Unpivot Data<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#2_Find_Replace\" title=\"2. Find &amp; Replace\">2. Find &amp; Replace<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#3_Find_Errors_with_Go_to_Special_Constants\" title=\"3. Find Errors with Go to Special Constants\">3. Find Errors with Go to Special Constants<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#4_Find_Blank_Cells_In_Excel_With_A_Color\" title=\"4. Find Blank Cells In Excel With A Color\">4. Find Blank Cells In Excel With A Color<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#5_Remove_Duplicates_in_an_Excel_Table\" title=\"5. Remove Duplicates in an Excel Table\">5. Remove Duplicates in an Excel Table<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#6_Text_To_Columns_Dates\" title=\"6. Text To Columns: Dates\">6. Text To Columns: Dates<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#7_Using_Formulas_To_Clean_Data\" title=\"7. Using Formulas To Clean Data\">7. Using Formulas To Clean Data<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-data-cleansing-techniques\/#8_Excel_Add-Ins\" title=\"8. Excel Add-Ins\">8. Excel Add-Ins<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Unpivot_Data\"><\/span><span style=\"color: #ff0000;\"><strong>1. Unpivot Data<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-power-query\/\" target=\"_blank\" rel=\"noopener\" title=\"Power Query\" data-wpil-keyword-link=\"linked\">Power Query<\/a> is a<strong>\u00a0free add-in<\/strong>\u00a0created by Microsoft for Excel 2010 (or later) and\u00a0you can download and install it\u00a0for Excel 2010 and 2013 here:<\/p>\n<p><span style=\"text-decoration: underline; color: #0000ff;\"><a style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.microsoft.com\/en-us\/download\/details.aspx?id=39379\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Download Power Query\u00a0here\u00a0<\/a><\/span><\/p>\n<p><span style=\"text-decoration: underline; color: #0000ff;\"><a style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/installing-power-query-excel-2010\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to Install Power Query 2010 here<\/a><\/span><\/p>\n<p><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff;\"><a style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/install-power-query-with-excel-2013\/\" target=\"_blank\" rel=\"noopener noreferrer\">How to Install Power Query 2013 here<\/a><\/span><\/span><\/p>\n<p>In Excel 2016 it comes built in the Ribbon menu under the\u00a0<strong>Data<\/strong>\u00a0tab and within the\u00a0<strong><a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-power-query\/\" target=\"_blank\" rel=\"noopener\" title=\"Get &amp; Transform\" data-wpil-keyword-link=\"linked\">Get &amp; Transform<\/a><\/strong>\u00a0group.<\/p>\n<p>Power Query allows you to extract data from any source, <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/category\/formulas\/text\/clean\/\" target=\"_blank\" rel=\"noopener\">clean and transform the data<\/a> and then load it to another sheet within Excel, Power Pivot or the Power BI Designer canvas.<\/p>\n<p>One of the best features is to\u00a0Unpivot Columns.<\/p>\n<p>What that does is transforms\u00a0columns with similar characteristics (e.g. Jan, Feb, March&#8230;) and puts them in a unique column or tabular format (e.g. Month), which then allows you to do further analysis using <a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/101-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\" title=\"Pivot Tables\" data-wpil-keyword-link=\"linked\">Pivot Tables<\/a> which was not possible before unpivoting.<\/p>\n<p>Watch Data Cleaning in Excel on <a href=\"https:\/\/youtu.be\/JP3G8rko9M8\" target=\"_blank\" rel=\"nofollow noopener\"><strong>YouTube<\/strong><\/a> and give it a thumbs-up!<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/JP3G8rko9M8?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<div><\/div>\n<div>Follow the<strong> tutorial<\/strong> on Data Cleaning in Excel and <strong>download this Excel workbook<\/strong>\u00a0to practice along:<\/div>\n<div><strong><a class=\"IRPP_minimalist icon-download\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/02\/Unpivot.xlsx\" target=\"_blank\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Unpivot.xlsx<\/span><\/a><\/strong><\/div>\n<\/div>\n<div>\n<div><\/div>\n<h2><span class=\"ez-toc-section\" id=\"2_Find_Replace\"><\/span><span style=\"color: #ff0000;\"><strong>2. Find &amp; Replace<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The\u00a0<em>Find &amp; Replace<\/em> feature or CTRL+H <a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/333-excel-shortcuts-for-windows-and-mac\/\" target=\"_blank\" rel=\"noopener\" title=\"shortcut\" data-wpil-keyword-link=\"linked\">shortcut<\/a> allows you to amend your data in seconds. Imagine you had thousands of rows of data that was downloaded from an external system with the wrong date.<\/p>\n<p>A simple CTRL+H will save you heaps of time!\u00a0 See how below.<\/p>\n<p>&nbsp;<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/Mq7ziDiq3gQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<\/div>\n<div><strong>Download this Excel workbook<\/strong>\u00a0to practice along:<\/div>\n<div><strong><a class=\"IRPP_minimalist icon-download\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Find-Replace.xlsx\" target=\"_blank\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Find-Replace.xlsx<\/span><\/a><\/strong><\/div>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"3_Find_Errors_with_Go_to_Special_Constants\"><\/span><span style=\"color: #ff0000;\"><strong>3. Find Errors with Go to Special Constants<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div>Say you have a data set and want to make sure that each column contains what it is supposed to.<\/div>\n<div>\n<p>For example, say you have a column which contains\u00a0<em>Dates<\/em>\u00a0and you want to check that there are no cells which contain T<em>ext<\/em>.<\/p>\n<p>You can easily check this by highlighting that column and pressing<strong>\u00a0CTRL+G<\/strong>\u00a0to bring up the\u00a0<strong>Go To\u00a0<\/strong>dialogue box (or by choosing from the menu\u00a0<em>Home &gt; Find &amp; Select &gt; Go To\u2026<\/em>)<\/p>\n<p>Then you need to choose\u00a0<em>Special &gt; Constants<\/em>\u00a0and select the constant that you want to find in your column.<\/p>\n<p>In our example you will need to only select the\u00a0<em>Text<\/em>\u00a0box and de-select the other boxes and press OK.\u00a0 This will highlight the cells that contain text and you can begin to format these cells.<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/KQtPZMgJxTQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<div><strong>Watch the Excel data cleaning tutorial on YouTube and download this Excel workbook<\/strong>\u00a0to practice along:<\/div>\n<div><strong><a class=\"IRPP_minimalist icon-download\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/Go-To-Constants.xlsx\" target=\"_blank\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Go-To-Constants.xlsx<\/span><\/a><\/strong><\/div>\n<div><\/div>\n<div><\/div>\n<div>\n<div class=\"activeElement\"><\/div>\n<h2 class=\"activeElement\"><span class=\"ez-toc-section\" id=\"4_Find_Blank_Cells_In_Excel_With_A_Color\"><\/span><span style=\"color: #ff0000;\"><strong>4. Find Blank Cells In Excel With A Color<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div>\n<p>In Excel you can have a data set that comes from an external source which isn\u2019t always formatted to your liking.<\/p>\n<p>One of the most common things you may encounter are blank cells in your Excel data which can hinder your analysis, especially if you are using a <a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/101-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\" title=\"Pivot Table\" data-wpil-keyword-link=\"linked\">Pivot Table<\/a> to analyze the data.<\/p>\n<p>To find these annoying blank cells in Excel you will need to highlight all your data set (CTRL+*) and bring up the\u00a0<strong>Go To<\/strong>\u00a0shortcut:\u00a0\u00a0<em>CTRL+G &gt; Special &gt; Blanks.<\/em><\/p>\n<p>Then you can fill in the blank cells with a color red and filter by that same color to drill down to these blank cells and take some formatting action.<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/aKPTsS0KT64?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<div><\/div>\n<\/div>\n<div>\n<div>Practice this excel data cleaning tutorial by downloading the Excel Workbook:<\/div>\n<div><strong><a class=\"IRPP_minimalist icon-download\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/04\/Go-To-Blanks-By-Color.xlsx\" target=\"_blank\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Go-To-Blanks-By-Color.xlsx<\/span><\/a><\/strong><\/div>\n<\/div>\n<div><\/div>\n<\/div>\n<div><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100-21.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" title=\"Add Hyphens To Serial Numbers Using Excel Flash Fill\"  class=\"alignnone wp-image-4472 size-full\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/09\/OzTraining_728x90.jpg\" alt=\"Add Hyphens To Serial Numbers Using Excel Flash Fill\" width=\"728\" height=\"90\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/09\/OzTraining_728x90.jpg 728w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/09\/OzTraining_728x90-300x37.jpg 300w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/a><\/div>\n<\/div>\n<div>\n<div><\/div>\n<h2><span class=\"ez-toc-section\" id=\"5_Remove_Duplicates_in_an_Excel_Table\"><\/span><span style=\"color: #ff0000;\"><strong>5. Remove Duplicates in an Excel Table<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div>\n<p>When you have duplicates values within your Excel Table there is a quick and easy way to remove those values.<\/p>\n<p>The duplicate values could be all over your Excel Table and sometimes it takes valuable time trying to locate those duplicates and then deleting them.<\/p>\n<p>Not to worry, Remove Duplicates to the rescue!<\/p>\n<p><strong>STEP 1:<\/strong>\u00a0Click inside your\u00a0<em>Excel Table<\/em>\u00a0and select<strong><em>\u00a0Table Tools &gt; Design &gt; Remove Duplicates<\/em><\/strong><\/p>\n<p><strong>STEP\u00a02:<\/strong>\u00a0This will bring up the Remove Duplicates dialogue box. \u00a0<strong>Select only the Column box that contains the duplicates<\/strong>\u00a0that you want to remove and press\u00a0<strong>OK<\/strong><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/76M58IQTaq0?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<\/div>\n<\/div>\n<div>\n<div>\n<div><\/div>\n<div><strong><a class=\"IRPP_minimalist icon-download\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/Remove-Duplicates.xlsx\" target=\"_blank\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Remove-Duplicates.xlsx<\/span><\/a><\/strong><\/div>\n<div><\/div>\n<h2><span class=\"ez-toc-section\" id=\"6_Text_To_Columns_Dates\"><\/span><span style=\"color: #ff0000;\"><strong>6. Text To Columns: Dates<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div>\n<p>Whenever you download data from an external ERP system like Oracle, SAP, etc, you can have data that is not formatted the way you and Excel likes.<\/p>\n<p>Sometimes \u201cDate\u201d values are downloaded as \u201cText\u201d, so you cannot sort in the periodic date format.<\/p>\n<p>No worries!\u00a0 Text to Columns to the rescue!<\/p>\n<p>Below I show you how to convert this \u201cText\u201d data into \u201cExcel friendly\u201d data.\u00a0 Download the workbook to practice this cool trick!<\/p>\n<p><strong>NB:<\/strong>\u00a0If the dates are not converting properly after you do the Text to Columns, it may be that your computer\u2019s Region formats need changing.<\/p>\n<p>Go to the\u00a0<em>Region<\/em>\u00a0settings in your\u00a0<em>Control Panel<\/em>\u00a0and make sure that the\u00a0<em>Short Date<\/em>\u00a0is in this format: dd\/MM\/yyyy<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/ic0LOZLk0M8?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<div>\n<div><strong><a class=\"IRPP_minimalist icon-download\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/02\/Text-to-Columns-Dates.xlsx\" target=\"_blank\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Text-to-Columns-Dates.xlsx<\/span><\/a><\/strong><\/div>\n<\/div>\n<\/div>\n<div><\/div>\n<\/div>\n<div>\n<div><\/div>\n<h2><span class=\"ez-toc-section\" id=\"7_Using_Formulas_To_Clean_Data\"><\/span><span style=\"color: #ff0000;\"><strong>7. Using Formulas To Clean Data<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div>\n<p>There are several <a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-formulas-function-examples-to-get-better-at-microsoft-excel\/\" target=\"_blank\" rel=\"noopener\" title=\"formulas\" data-wpil-keyword-link=\"linked\">formulas<\/a> that you can use to clean up dirty, inconsistent and wayward data. \u00a0Below are some of the best formulas that you can use:<\/p>\n<p><strong><a class=\"IRPP_minimalist icon-download\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/02\/Clean-Data-Formulas.xlsx\" target=\"_blank\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Clean-Data-Formulas.xlsx<\/span><\/a><\/strong><\/p>\n<\/div>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/hostedimages-cdn.aweber-static.com\/ODg1ODI1\/original\/a488c4e2602f40bfbc7ab2daf472a108.png\" alt=\"Top Excel Data cleansing\" title=\"\"><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/hostedimages-cdn.aweber-static.com\/ODg1ODI1\/original\/5fac0fdce5564ef987438a6ca66c0d31.png\" alt=\"data cleaning in excel\" width=\"508\" height=\"67\" title=\"\"><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/hostedimages-cdn.aweber-static.com\/ODg1ODI1\/original\/648d2c10b2d64e988a1f168730210bde.png\" alt=\"Top Excel Data cleansing\" title=\"\"><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/hostedimages-cdn.aweber-static.com\/ODg1ODI1\/original\/a969001cb809466c89c6220aa8358676.png\" alt=\"Top Excel Data cleansing\" title=\"\"><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/hostedimages-cdn.aweber-static.com\/ODg1ODI1\/original\/7dbfb751bdcd479b8a114d93fcc7e244.png\" alt=\"Top Excel Data cleansing\" title=\"\"><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/hostedimages-cdn.aweber-static.com\/ODg1ODI1\/original\/de88f18b7ab5414d97f2fcdc626287e1.png\" alt=\"Top Excel Data cleansing\" title=\"\"><\/p>\n<div><\/div>\n<h2><span class=\"ez-toc-section\" id=\"8_Excel_Add-Ins\"><\/span><span style=\"color: #ff0000;\"><strong>8. Excel Add-Ins<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div>\n<p>Here are some great Excel Add-Ins that will help you clean up your messed up data with a press of a button, so no need to write any formulas:<\/p>\n<p><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\"><a class=\"validating\" style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.microsoft.com\/en-us\/download\/details.aspx?id=39379\" target=\"_blank\" rel=\"noopener noreferrer nofollow\" data-cke-saved-href=\"https:\/\/www.microsoft.com\/en-us\/download\/details.aspx?id=39379\" data-cke-saved->Power Query for Excel<\/a><\/span><\/span><\/p>\n<p><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\"><a class=\"validating\" style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.ablebits.com\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\" data-cke-saved-href=\"https:\/\/www.ablebits.com\/\" data-cke-saved->Ablebits<\/a><\/span><\/span><\/p>\n<p><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\"><a class=\"validating\" style=\"color: #0000ff; text-decoration: underline;\" href=\"http:\/\/www.asap-utilities.com\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\" data-cke-saved-href=\"http:\/\/www.asap-utilities.com\/\" data-cke-saved->Asap-Utilities<\/a><\/span><\/span><\/p>\n<\/div>\n<\/div>\n<div><\/div>\n<div>So there you are, these are just a few data cleansing techniques that you can apply to your data today. \u00a0Join me and Oz in this <span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100-21.html\" target=\"_blank\" rel=\"noopener noreferrer\">Free Power Query &amp; Data Cleansing Webinar<\/a><\/span> to learn some more techniques now:<\/div>\n<div><\/div>\n<div><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100-21.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" title=\"VLOOKUP Example: Vlookup with a Drop Down List\"  class=\"alignnone wp-image-5921 size-full\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/530x300-PQ.jpg\" alt=\"VLOOKUP Example: Vlookup with a Drop Down List\" width=\"530\" height=\"300\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/530x300-PQ.jpg 530w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/530x300-PQ-300x170.jpg 300w\" sizes=\"(max-width: 530px) 100vw, 530px\" \/><\/a><\/div>\n<div><\/div>\n<div>This completes our tutorial on how to clean data in Excel. What is your favorite data cleansing technique? \u00a0Let me know by commenting below \ud83d\ude42<\/div>\n<\/div>\n<div><\/div>\n<div>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2964 size-full\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/728x90.gif\" alt=\"PIVOT BANNER\" width=\"728\" height=\"90\" title=\"\"><\/a><\/p>\n<p>Make sure to download our FREE PDF on the<strong><a href=\"https:\/\/app.monstercampaigns.com\/c\/czseo0viyrmspcx5ndve\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">\u00a0333 Excel keyboard Shortcuts here<\/a>:<\/strong><\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Data cleansing is an important activity within Excel and one that we find ourselves doing day in day out, sometimes without even knowing it. In this tutorial, you will learn the Top 8 Techniques on Data Cleaning in Excel! So what is data cleansing? In the words of Oz du Soleil, Excel MVP, it is [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2313,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"cos_headline_score":0,"cos_seo_score":0,"cos_headline_text":"Top Excel Data Cleansing Techniques","cos_headline_has_been_analyzed":false,"cos_last_analyzed_headline":[],"om_disable_all_campaigns":false},"categories":[6,41],"tags":[88,118],"acf":[],"_links":{"self":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/2299"}],"collection":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/comments?post=2299"}],"version-history":[{"count":0,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/2299\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media\/2313"}],"wp:attachment":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media?parent=2299"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/categories?post=2299"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/tags?post=2299"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}