{"id":26920,"date":"2022-08-28T21:55:40","date_gmt":"2022-08-28T19:55:40","guid":{"rendered":"https:\/\/www.myexcelonline.com\/?p=26920"},"modified":"2024-06-10T10:11:20","modified_gmt":"2024-06-10T08:11:20","slug":"remove-too-many-emails","status":"publish","type":"post","link":"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/remove-too-many-emails\/","title":{"rendered":"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook"},"content":{"rendered":"<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-emails.jpeg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone size-large wp-image-26994\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-emails-1024x576.jpeg\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"1024\" height=\"576\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-emails-1024x576.jpeg 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-emails-300x169.jpeg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-emails-768x432.jpeg 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-emails.jpeg 1280w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>Microsoft <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/forward-meeting-invites\/\" target=\"_blank\" rel=\"noopener\">Outlook is an email<\/a><strong> application<\/strong> that is majorly used for business purposes. If you know how to manage outlook email effectively, you can <b>save a lot of your time\u00a0<\/b> and remove too many emails.<\/p>\n<p>On average, any professional gets more than 100 messages per day and spends around 30% of their work time reading and sending emails!<\/p>\n<p><em>Are you also spending a lot of your time reading your inbox? Is a growing pile of unread messages bothering you? Is reading messages the first thing you are doing at work?<\/em><\/p>\n<p>If we <strong>don&#8217;t manage our emails<\/strong> efficiently, your<strong> inbox will be out of control.<\/strong>\u00a0With <strong>proper email management<\/strong>, it becomes easier to<strong> focus on important tasks<\/strong> instead of just managing your emails.<\/p>\n<p>The following <strong>5 Secret Outlook Tips<\/strong> will help you to remove too many emails in Microsoft Outlook &#8211;<\/p>\n<ol>\n<li><a href=\"#time\"><strong>Intentional Email Time<\/strong><\/a><\/li>\n<li><a href=\"#process\"><strong>Processing Email<\/strong><\/a><\/li>\n<li><a href=\"#folder\"><strong>Creating Folders<\/strong><\/a><\/li>\n<li><a href=\"#rule\"><strong>Reduce from Source<\/strong><\/a><\/li>\n<li><a href=\"#clean\"><strong>Cleaning our Folders<\/strong><\/a><\/li>\n<\/ol>\n<p>Watch this Microsoft Outlook Tips on how to manage your inbox on <a href=\"https:\/\/youtu.be\/vhZhQuZYzho\" target=\"_blank\" rel=\"nofollow noopener\"><strong>YouTube<\/strong><\/a> and give it a thumbs-up!<\/p>\n<p><iframe src=\"https:\/\/www.youtube.com\/embed\/vhZhQuZYzho?rel=0\" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-mce-fragment=\"1\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span>\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #339966;\"><strong><a id=\"time\"><\/a>1. Intentional Email Time<\/strong><\/span><\/p>\n<p>This strategy focuses on <strong>separating email time and work time.<\/strong> When you have an <strong>intentional time to just check your emails<\/strong>, you can<strong> concentrate only on office work<\/strong> for the rest of your time.<\/p>\n<p>This can be achieved by <strong>getting rid of email notifications<\/strong> as and when you receive a new email. These <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/turn-off-meeting-acceptance-alerts\/\" target=\"_blank\" rel=\"noopener\">notifications <strong>create distractions<\/strong> due to<\/a> the sound, email pop-ups, and icons, thereby hampering productive work time.<\/p>\n<p>There are four settings that you can do to achieve intentional email time &#8211;<\/p>\n<p><strong>Getting rid of email notifications<\/strong>\u00a0&#8211;<\/p>\n<ul>\n<li>Click on the <strong>File<\/strong> menu<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26984\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-1024x712.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"611\" height=\"425\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-1024x712.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-300x209.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-768x534.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8.png 1386w\" sizes=\"(max-width: 611px) 100vw, 611px\" \/><\/a><\/li>\n<li>Select <strong>Options<\/strong><br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26977\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-1008x1024.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"532\" height=\"540\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-1008x1024.png 1008w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-295x300.png 295w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-768x780.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2.png 1507w\" sizes=\"(max-width: 532px) 100vw, 532px\" \/><\/a><\/li>\n<li>\u00a0Click on <strong>Mail<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-3.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26978\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-3-1024x839.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"523\" height=\"429\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-3-1024x839.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-3-300x246.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-3-768x629.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-3-1536x1258.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-3.png 1570w\" sizes=\"(max-width: 523px) 100vw, 523px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Scroll Down and select <strong>Message Arrival<br \/>\n<\/strong><\/li>\n<li><strong>Uncheck<\/strong> all the options<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-4.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26979\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-4-1024x836.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"521\" height=\"426\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-4-1024x836.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-4-300x245.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-4-768x627.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-4-1536x1254.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-4.png 1568w\" sizes=\"(max-width: 521px) 100vw, 521px\" \/><\/a><\/li>\n<li>Click <strong>OK<\/strong><\/li>\n<\/ul>\n<p>This will stop you from receiving any notification, showing email alerts, or even not showing an envelope icon on the taskbar. Hence, keeping your focus on your work time without any disturbance.<\/p>\n<p><strong>Shutdown Outlook <\/strong>&#8211;<\/p>\n<p>Don\u2019t leave Microsoft Outlook open on your taskbar. Instead, click on the <strong>close icon<\/strong> and exit out of <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/stop-meeting-notifications\/\" target=\"_blank\" rel=\"noopener\">Microsoft outlook<\/a>.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-5.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26980\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-5-1024x412.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"797\" height=\"321\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-5-1024x412.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-5-300x121.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-5-768x309.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-5-1536x618.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-5-2048x824.png 2048w\" sizes=\"(max-width: 797px) 100vw, 797px\" \/><\/a><\/p>\n<p>This will save your work time and help you from the distractions of email <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/update-outlook-meetings-without-alerts\/\" target=\"_blank\" rel=\"noopener\">notifications because Outlook<\/a><strong> is not even running<\/strong>.<\/p>\n<p>But this is not always possible as many times you are either waiting for some urgent mail or have your email id open to get some information on what you are working on.<\/p>\n<p><strong>Work Offline &#8211;\u00a0<\/strong><\/p>\n<ul>\n<li>Go to the tab \u201cSend\/Recieve\u201d<\/li>\n<li>Select tab \u201cWork Offline\u201d<\/li>\n<\/ul>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-7.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26982\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-7-1024x270.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"791\" height=\"209\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-7-1024x270.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-7-300x79.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-7-768x202.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-7-1536x404.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-7-2048x539.png 2048w\" sizes=\"(max-width: 791px) 100vw, 791px\" \/><\/a><\/p>\n<p>This will <strong>disconnect you from the server<\/strong>, and save you from some disturbance.<\/p>\n<p>Work <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/delete-stuck-outbox-emails\/\" target=\"_blank\" rel=\"noopener\">offline<\/a> if you do not want to receive any new emails at that time. So in this case, your outlook is open and running but you are not receiving any new mail hence not getting distracted from emails.<\/p>\n<p><strong><a class=\"wpil_keyword_link\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/download-office\" target=\"_blank\" rel=\"noopener nofollow\" title=\"Windows\" data-wpil-keyword-link=\"linked\">Windows<\/a> setting for Microsoft Outlook &#8211;<\/strong><\/p>\n<ul>\n<li>Click on <strong>Windows<\/strong> on your desktop<\/li>\n<li>Select <strong>Notifications &amp; Actions<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-9.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26986\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-9-1024x855.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"578\" height=\"482\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-9-1024x855.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-9-300x250.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-9-768x641.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-9-1536x1282.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-9.png 1550w\" sizes=\"(max-width: 578px) 100vw, 578px\" \/><\/a><\/strong><\/li>\n<li>Click on <strong>Outlook<\/strong>\u00a0and <strong>turn \u201cOff\u201d<\/strong> the notification option<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-10.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26985\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-10-973x1024.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"576\" height=\"606\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-10-973x1024.png 973w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-10-285x300.png 285w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-10-768x808.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-10-1459x1536.png 1459w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-10.png 1539w\" sizes=\"(max-width: 576px) 100vw, 576px\" \/><\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #339966;\"><strong><a id=\"process\"><\/a>2. Processing Email<\/strong><\/span><\/p>\n<p>You can <strong>check your emails and categorize them<\/strong> according to the requirement and urgency of the task. When you receive an email, you need to know what action you need for that particular email.<\/p>\n<p>For example:<\/p>\n<ul>\n<li>If an <strong>email is important<\/strong> and needs an <strong>urgent reply<\/strong>, then you can check and <strong>reply to it immediately<\/strong>.<\/li>\n<li>Next, there are emails that are of <strong>no use or are not important<\/strong> then should be immediately <strong>moved to the trash folder<\/strong>.<\/li>\n<li>Lastly, emails that are <strong>not very important and can have delayed responses<\/strong> from your side, are the ones that need to be <strong>managed<\/strong>.<\/li>\n<\/ul>\n<p>These<strong> emails stay in our inbox<\/strong> and we don\u2019t know what to do with them as neither it needs immediate action or reply nor can be deleted. It might be that we have to<strong> reply to it after a week or have to wait for some more information<\/strong> before replying to it. These emails <strong>get lost in our inbox<\/strong> as they are left unseen or unanswered.<\/p>\n<p>We can<strong> turn them into an event<\/strong> in order to save them from being unattended. By<strong> selecting the 3 dots<\/strong> on the email and clicking on \u201c<strong>Meeting<\/strong>\u201d, we can convert this email into an event we need to work on in the future.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-11.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26989\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-11-1024x503.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"786\" height=\"386\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-11-1024x503.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-11-300x147.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-11-768x377.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-11-1536x754.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-11-2048x1006.png 2048w\" sizes=\"(max-width: 786px) 100vw, 786px\" \/><\/a><\/p>\n<p>We can assign the date and time to this event and hit the \u201csend\u201d button in order to save this event in our calendar.<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-12-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27040\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-12-1-1024x704.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"575\" height=\"396\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-12-1-1024x704.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-12-1-300x206.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-12-1-768x528.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-12-1-1536x1056.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-12-1.png 1716w\" sizes=\"(max-width: 575px) 100vw, 575px\" \/><\/a><\/p>\n<p>The event will then show up on your calendar.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-13.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26991\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-13-1024x626.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"553\" height=\"338\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-13-1024x626.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-13-300x183.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-13-768x470.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-13-1536x939.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-13.png 1696w\" sizes=\"(max-width: 553px) 100vw, 553px\" \/><\/a><\/p>\n<p>Now we can go back to our inbox and can<strong> simply delete this particular <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/duplicate-outlook-calendar-events\/\" target=\"_blank\" rel=\"noopener\">email<\/a><\/strong> as it is already created as an event on our calendar and can be taken care of whenever required. This will help you remove too many <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/emails-stuck-in-outbox\/\" target=\"_blank\" rel=\"noopener\">emails from your inbox<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #339966;\"><strong><a id=\"folder\"><\/a>3. Creating Folder<\/strong><\/span><\/p>\n<p>When you have <strong>emails that require action<\/strong> but you don&#8217;t want when to schedule them or don&#8217;t have time for it. You can create folders and combine those emails into<strong> 2 categories<\/strong>&#8211; a \u201c<strong>To Do<\/strong>\u201d folder and a \u201c<strong>To Keep<\/strong>\u201d folder.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-14.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone size-large wp-image-26993\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-14-300x1024.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"300\" height=\"1024\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-14-300x1024.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-14-88x300.png 88w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/a><\/p>\n<p>You have to remember to check your To Do folder regularly so that you don&#8217;t miss out on any important task. If you think you may forget checking that folder, you can make a simple change in the Outlook setting &#8211;<\/p>\n<ul>\n<li>Go to <strong>File<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26984\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-1024x712.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"516\" height=\"359\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-1024x712.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-300x209.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8-768x534.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-8.png 1386w\" sizes=\"(max-width: 516px) 100vw, 516px\" \/><\/a><\/strong><\/li>\n<li>Click <strong>Options<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26977\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-1008x1024.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"491\" height=\"499\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-1008x1024.png 1008w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-295x300.png 295w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2-768x780.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-2.png 1507w\" sizes=\"(max-width: 491px) 100vw, 491px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Click <strong>Advanced<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-15.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26996\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-15-1024x836.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"518\" height=\"423\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-15-1024x836.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-15-300x245.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-15-768x627.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-15-1536x1254.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-15.png 1566w\" sizes=\"(max-width: 518px) 100vw, 518px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Go to <strong>Outlook Start and Exit<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-16.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26997\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-16-1024x836.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"522\" height=\"426\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-16-1024x836.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-16-300x245.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-16-768x627.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-16-1536x1254.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-16.png 1566w\" sizes=\"(max-width: 522px) 100vw, 522px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Click <strong>Browse<\/strong> and select <strong>To Do\u00a0<\/strong>folder<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-17.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-26998\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-17-1024x831.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"514\" height=\"417\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-17-1024x831.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-17-300x244.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-17-768x624.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-17-1536x1247.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-17.png 1568w\" sizes=\"(max-width: 514px) 100vw, 514px\" \/><\/a><\/li>\n<li>Click <strong>OK<\/strong><\/li>\n<\/ul>\n<p>Now, if you close Outlook and open it again, the <strong>To do folder will open<\/strong>. This setting change will take you to the To-Do folder first before taking you to your inbox.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-18-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone size-large wp-image-27000\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-18-1-1024x806.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"1024\" height=\"806\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-18-1-1024x806.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-18-1-300x236.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-18-1-768x605.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-18-1-1536x1209.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-18-1.png 1848w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #339966;\"><strong><a id=\"rule\"><\/a>4. Reduce from Source<\/strong><\/span><\/p>\n<p>Another great strategy is to <strong>stop getting unwanted emails<\/strong> and reduce them from the source. <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/bcc-in-outlook-calendar-invites\/\" target=\"_blank\" rel=\"noopener\">The best<\/a> way to do so is to use the <strong>unsubscribe<\/strong> link that comes with the email.<\/p>\n<p>You can simply click on that link and unsubscribe from the email list. In this way, you would have to hit the delete button in the future.<\/p>\n<p>You can also <strong>reduce <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/outlook-groups\/\" target=\"_blank\" rel=\"noopener\">your inbox<\/strong> by <strong>creating<\/a> rules<\/strong> when emails come in. If you do not want to receive messages or communicate with someone you can create a rule for it.<\/p>\n<p>If you don&#8217;t want to receive a message that contains the keyword &#8220;Microsoft&#8221;, follow the steps below &#8211;<\/p>\n<ol>\n<li><strong>Right-click<\/strong> on an email &gt; Select <strong>Rules<\/strong> &gt; Select <strong>Create Rule<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-20.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27002\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-20-1024x758.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"675\" height=\"499\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-20-1024x758.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-20-300x222.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-20-768x568.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-20-1536x1137.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-20-2048x1515.png 2048w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Click on <strong>Advanced Options<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-21.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27003\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-21-1024x714.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"515\" height=\"359\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-21-1024x714.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-21-300x209.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-21-768x535.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-21.png 1291w\" sizes=\"(max-width: 515px) 100vw, 515px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Check <strong>with specific words in the recipient&#8217;s address<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-22-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone size-full wp-image-27039\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-22-1.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"768\" height=\"863\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-22-1.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/08\/Reduce-Email-22-1-267x300.png 267w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Type <strong>Microsoft <\/strong>and click<strong> Add<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-26.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27008\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-26-1024x600.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"454\" height=\"266\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-26-1024x600.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-26-300x176.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-26-768x450.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-26.png 1260w\" sizes=\"(max-width: 454px) 100vw, 454px\" \/><\/a><\/strong><\/li>\n<li>Check <strong>Delete it<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-23.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27005\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-23-808x1024.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"542\" height=\"687\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-23-808x1024.png 808w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-23-237x300.png 237w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-23-768x974.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-23-1212x1536.png 1212w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-23.png 1274w\" sizes=\"(max-width: 542px) 100vw, 542px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>You can also select an <strong>exception<\/strong> if you want<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-24.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27006\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-24-891x1024.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"492\" height=\"566\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-24-891x1024.png 891w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-24-261x300.png 261w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-24-768x883.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-24.png 1292w\" sizes=\"(max-width: 492px) 100vw, 492px\" \/><\/a><\/li>\n<li>Give this rule a <strong>name<\/strong> &#8211; Microsoft Delete and click <strong>Finish<\/strong><br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-25.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27007\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-25-818x1024.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"537\" height=\"672\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-25-818x1024.png 818w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-25-240x300.png 240w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-25-768x962.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-25-1226x1536.png 1226w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-25.png 1287w\" sizes=\"(max-width: 537px) 100vw, 537px\" \/><\/a><\/li>\n<\/ol>\n<p>Now, whenever you receive an email that contains the &#8220;Microsoft&#8221; keyword in it, it will <strong>automatically move to the Trash<\/strong> folder.<\/p>\n<p>You can also <strong>manage<\/strong> this rule and make any change by right-clicking an email, and selecting <strong>Rules &gt; Manage Rules &amp; Alerts<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-27.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27009\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-27-1024x661.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"569\" height=\"367\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-27-1024x661.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-27-300x194.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-27-768x496.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-27-1536x992.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-27.png 1720w\" sizes=\"(max-width: 569px) 100vw, 569px\" \/><\/a><\/p>\n<p>You can also create a <strong>quick step<\/strong>. This will help you to <strong>automate any repetitive tasks<\/strong> and avoid unnecessary clicks. Say you want to add a quick step to move emails to the To Do folder.<\/p>\n<ol>\n<li>Go to <strong>Home<\/strong> &gt; <strong>New Quick Step<\/strong> &gt; <strong>Move to Folder<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-28.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27012\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-28-1024x617.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"601\" height=\"362\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-28-1024x617.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-28-300x181.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-28-768x463.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-28-1536x926.png 1536w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-28.png 1782w\" sizes=\"(max-width: 601px) 100vw, 601px\" \/><\/a><br \/>\n<\/strong><\/li>\n<li>Go to <strong>Move Folder<\/strong> &gt; <strong>To Do<\/strong><br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-29.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27014\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-29.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"441\" height=\"443\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-29.png 924w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-29-298x300.png 298w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-29-150x150.png 150w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-29-768x772.png 768w\" sizes=\"(max-width: 441px) 100vw, 441px\" \/><\/a><\/li>\n<li><strong>Select Email<\/strong> and click on <strong>To Do<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-30.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\"  class=\"alignnone wp-image-27015\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-30-1024x574.png\" alt=\"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook\" width=\"419\" height=\"235\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-30-1024x574.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-30-300x168.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-30-768x430.png 768w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2022\/09\/Reduce-Email-30.png 1473w\" sizes=\"(max-width: 419px) 100vw, 419px\" \/><\/a><br \/>\n<\/strong><\/li>\n<\/ol>\n<p>Your email will automatically move to the To Do folder and you will not have to drag and drop it.<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #339966;\"><strong><a id=\"clean\"><\/a>Cleaning out Folders<\/strong><\/span><\/p>\n<p>A great practice during your email time would be to <strong>go through each of the created folders<\/strong> and <strong>check the emails<\/strong> in it. You need to judge if you want to<strong> hang onto those emails or you can delete them<\/strong>.<\/p>\n<p>Since it will be time <strong>taking process<\/strong>, you can select a day<strong> each month<\/strong> for this task. For <strong>example<\/strong> &#8211; You can have a folder named coupons. Once a month, you can check and delete those emails that contain expired coupons.<\/p>\n<p>If you <strong>do not declutter<\/strong> these folders, it will end up creating an<strong> unwanted pile just like your inbox<\/strong>. You would not want to then check the folders as well.<\/p>\n<p>So, it is best to check your messages in folders once a month and take a call if you wish to keep them or not.<\/p>\n<p>&nbsp;<\/p>\n<p>In this article, we have covered tips on making the most of your email time, <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/undecline-outlook-meetings\/\" target=\"_blank\" rel=\"noopener\">how to quickly<\/a> process each email, creating an email folder structure, reducing emails from the source, and MORE! Hopefully, after reading and following these outlook <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/outlook-shortcuts\/\" target=\"_blank\" rel=\"noopener\">tips<\/a> you will be able to tame your inbox efficiently and remove too many emails.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Get access to 30+ Microsoft Excel &amp; Office courses for ONLY $1.&nbsp; <\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Outlook is an email application that is majorly used for business purposes. If you know how to manage outlook email effectively, you can save a lot of your time\u00a0 and remove too many emails. On average, any professional gets more than 100 messages per day and spends around 30% of their work time reading [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":26994,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"cos_headline_score":0,"cos_seo_score":0,"cos_headline_text":"5 Secret Tips to Remove Too Many Emails in Microsoft Outlook","cos_headline_has_been_analyzed":false,"cos_last_analyzed_headline":[],"om_disable_all_campaigns":false},"categories":[938,927],"tags":[1012,1013,1014,1025],"acf":[],"_links":{"self":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/26920"}],"collection":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/comments?post=26920"}],"version-history":[{"count":0,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/26920\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media\/26994"}],"wp:attachment":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media?parent=26920"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/categories?post=26920"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/tags?post=26920"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}