{"id":319,"date":"2016-04-14T23:55:32","date_gmt":"2016-04-14T21:55:32","guid":{"rendered":"https:\/\/www.myexcelonline.com\/?p=319"},"modified":"2024-03-22T19:06:53","modified_gmt":"2024-03-22T18:06:53","slug":"conditionally-formatting-a-drop-down-list","status":"publish","type":"post","link":"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/conditionally-formatting-a-drop-down-list\/","title":{"rendered":"Conditionally Formatting A Drop Down List"},"content":{"rendered":"<p>In a previous post I showed you how to <span style=\"color: #0000ff;\"><strong><a title=\"Creat a Drop Down List In Your Table\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/creat-a-drop-down-list-in-your-table\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"color: #0000ff;\">Create a Drop Down List in a Table<\/span><\/a><\/strong><\/span>.\u00a0 \u00a0We are now going to take this concept one level further and apply some conditional formatting to the <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/free-microsoft-excel-online-course\/\" target=\"_blank\" rel=\"noopener\">drop down data validation list.<\/a><\/p>\n<p>This is useful if you want to highlight when a job is completed, check off items from a list or to evaluate risk in a project just like I have done in below\u00b4s example.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_57_1 counter-flat ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li><a href=\"#\" class=\"scroll-to-download\">Free Practice Workbook<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/conditionally-formatting-a-drop-down-list\/#Want_to_know_all_about_Conditional_Formatting_from_Beginner_to_Advanced\" title=\"Want to know all about Conditional Formatting from Beginner to Advanced?\">Want to know all about Conditional Formatting from Beginner to Advanced?<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Want_to_know_all_about_Conditional_Formatting_from_Beginner_to_Advanced\"><\/span><em><strong>Want to know all about Conditional Formatting from Beginner to Advanced?<\/strong><\/em><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>*** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***<\/p>\n<p>Watch it on <a href=\"https:\/\/youtu.be\/L3kmHOI6uMw\" target=\"_blank\" rel=\"nofollow noopener\"><strong>YouTube<\/strong><\/a> and give it a thumbs-up!<\/p>\n<p><iframe src=\"https:\/\/www.youtube.com\/embed\/L3kmHOI6uMw?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-mce-fragment=\"1\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditional-Formatting.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditional-Formatting.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\"><strong>download the youtube excel practice file<\/strong><\/span><span class=\"postTitle px-3\">Conditional-Formatting.xlsx<\/span><\/a><\/p>\n<\/div>\n<div class=\"after-post-box\">\n<p>&nbsp;<\/p>\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Data-Validation-Conditional-Formatting.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Data-Validation-Conditional-Formatting.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\"> download excel workbook <i class=\"fa fa-download\"><\/i><\/span><span class=\"postTitle px-3\">Data-Validation-Conditional-Formatting.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1: <\/strong><\/span>Select the range that you want to apply the conditional formatting to.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14086\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-01.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"765\" height=\"346\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-01.png 765w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-01-300x136.png 300w\" sizes=\"(max-width: 765px) 100vw, 765px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2: <\/strong><\/span>Go to\u00a0<em><strong>Home &gt; Styles &gt; Conditional Formatting &gt; Manage Rules<\/strong><\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14087\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-02.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"1004\" height=\"416\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-02.png 1004w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-02-300x124.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-02-768x318.png 768w\" sizes=\"(max-width: 1004px) 100vw, 1004px\" \/><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3: <\/strong><\/span>Select\u00a0<strong>New Rule<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14088\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-03.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"629\" height=\"300\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-03.png 629w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-03-300x143.png 300w\" sizes=\"(max-width: 629px) 100vw, 629px\" \/><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4: <\/strong><\/span>Create the new rule for\u00a0<strong>High<\/strong> values:<\/p>\n<p>Select\u00a0<strong>Use a <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/highlight-all-excel-formula-cells\/\" target=\"_blank\" rel=\"noopener\">formula to determine which cells<\/a> to format<\/strong><\/p>\n<p>Type in the <a class=\"wpil_keyword_link\" title=\"Formula\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-formulas-function-examples-to-get-better-at-microsoft-excel\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">Formula<\/a>\u00a0<em><strong>=$A4=&#8221;high&#8221;\u00a0<\/strong><\/em><\/p>\n<p>This formula will ensure only the column is absolute.<\/p>\n<p>Go to\u00a0<em><strong>Format &gt; Fill<\/strong><\/em> then select a color of your choosing. <strong>Click OK.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14095\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-04-1.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"916\" height=\"529\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-04-1.png 916w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-04-1-300x173.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-04-1-768x444.png 768w\" sizes=\"(max-width: 916px) 100vw, 916px\" \/><\/p>\n<p>Repeat the same steps for medium values. Click\u00a0<strong>New Rule.<\/strong><\/p>\n<p>Select\u00a0<strong>Use a formula to determine which cells to format<\/strong><\/p>\n<p>Type in the Formula\u00a0<em><strong>=$A4=&#8221;medium&#8221;\u00a0<\/strong><\/em><\/p>\n<p>This formula will ensure only the column is absolute.<\/p>\n<p>Go to\u00a0<em><strong>Format &gt; Fill<\/strong><\/em> then select a color of your choosing. <strong>Click OK.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14091\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-06.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"938\" height=\"540\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-06.png 938w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-06-300x173.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-06-768x442.png 768w\" sizes=\"(max-width: 938px) 100vw, 938px\" \/><\/p>\n<p>Repeat the same steps for low values. Click <strong>New Rule.<\/strong><\/p>\n<p>Select\u00a0<strong>Use a formula to determine which cells to format<\/strong><\/p>\n<p>Type in the Formula\u00a0<em><strong>=$A4=&#8221;low&#8221;\u00a0<\/strong><\/em><\/p>\n<p>This formula will ensure only the column is absolute.<\/p>\n<p>Go to\u00a0<em><strong>Format &gt; Fill<\/strong><\/em> then select a color of your choosing. <strong>Click OK.<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14092\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-07.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"945\" height=\"519\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-07.png 945w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-07-300x165.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-07-768x422.png 768w\" sizes=\"(max-width: 945px) 100vw, 945px\" \/><\/p>\n<p>This is how our new set of rules will look like:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14093\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-08.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"629\" height=\"300\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-08.png 629w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-08-300x143.png 300w\" sizes=\"(max-width: 629px) 100vw, 629px\" \/><\/p>\n<p>Now our <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/pivot-table-conditional-formatting\/\" target=\"_blank\" rel=\"noopener\">table now has conditional formatting<\/a> applied!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-14094\" title=\"Conditionally Formatting A Drop Down List\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-09.png\" alt=\"Conditionally Formatting A Drop Down List\" width=\"725\" height=\"423\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-09.png 725w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Conditionally-Formatting-A-Drop-Down-List-09-300x175.png 300w\" sizes=\"(max-width: 725px) 100vw, 725px\" \/><\/p>\n<p><strong>Further Learning:<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/conditionally-format-a-pivot-table-with-data-bars\/\" target=\"_blank\" rel=\"noopener\">Conditionally Format a Pivot Table With Data Bars<\/a><\/li>\n<li><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/select-format-fields\/\" target=\"_blank\" rel=\"noopener\">Select &amp; Format Fields in Excel Pivot Tables<\/a><\/li>\n<li><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/replace-excel-formatting-with-another-formatting\/\" target=\"_blank\" rel=\"noopener\">Replace Excel Formatting with Another Formatting<\/a><\/li>\n<\/ul>\n<p><span style=\"color: #0000ff;\"><strong>Helpful Resource:<\/strong><\/span><\/p>\n<p>To learn how to add a drop down menu in your Excel Table, <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/drop-down-menu-in-your-excel-table\/\" target=\"_blank\">click here<\/a>.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100-66.html\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13266\" title=\"Resize All Charts Using Macros In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/10\/101-Macros-Book.png\" alt=\"Resize All Charts Using Macros In Excel\" width=\"1200\" height=\"628\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/10\/101-Macros-Book.png 1200w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/10\/101-Macros-Book-300x157.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/10\/101-Macros-Book-1024x536.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/10\/101-Macros-Book-768x402.png 768w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In a previous post I showed you how to Create a Drop Down List in a Table.\u00a0 \u00a0We are now going to take this concept one level further and apply some conditional formatting to the drop down data validation list. This is useful if you want to highlight when a job is completed, check off [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":17273,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"cos_headline_score":0,"cos_seo_score":0,"cos_headline_text":"","cos_headline_has_been_analyzed":false,"cos_last_analyzed_headline":[],"om_disable_all_campaigns":false},"categories":[35,34,6],"tags":[88,98,96],"acf":[],"_links":{"self":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/319"}],"collection":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/comments?post=319"}],"version-history":[{"count":0,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/319\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media\/17273"}],"wp:attachment":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media?parent=319"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/categories?post=319"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/tags?post=319"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}