{"id":3976,"date":"2016-08-25T00:03:53","date_gmt":"2016-08-24T22:03:53","guid":{"rendered":"https:\/\/www.myexcelonline.com\/?p=3976"},"modified":"2024-02-06T15:46:36","modified_gmt":"2024-02-06T14:46:36","slug":"show-percent-parent-total-excel-pivot-tables","status":"publish","type":"post","link":"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/show-percent-parent-total-excel-pivot-tables\/","title":{"rendered":"Show The Percent of Parent Total With Excel Pivot Tables"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p>Excel <a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/101-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\" title=\"Pivot Tables\" data-wpil-keyword-link=\"linked\">Pivot Tables<\/a> have a lot of useful\u00a0calculations under the <strong>SHOW VALUES AS<\/strong> option and one that can help you a lot is the <strong>PERCENT OF PARENT TOTAL<\/strong>\u00a0calculation.<\/p>\n<p>In the example below I show you how to get the\u00a0<strong>Percent of a Product\u00a0Total <\/strong><em>i.e The % Sales of each Product broken down by Sales Rep and Quarter.<\/em><\/p>\n<div class=\"after-post-box\">\n<p><iframe src=\"https:\/\/www.youtube.com\/embed\/d_i8dhajQXM?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\"> download excel workbook <i class=\"fa fa-download\"><\/i><\/span><span class=\"postTitle px-3\">Percent-of-Parent-Total.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong>\u00a0<\/span>Insert a new <a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/101-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\" title=\"Pivot table\" data-wpil-keyword-link=\"linked\">Pivot table<\/a> by clicking\u00a0on your data and going\u00a0to<strong><em>\u00a0Insert &gt; Pivot Table &gt; New Worksheet or Existing Worksheet<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-01.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3979\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-01.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"386\" height=\"344\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-01.png 386w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-01-300x267.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span>\u00a0In the\u00a0<strong>ROWS<\/strong>\u00a0section put in the <em>Products, Sales\u00a0Person and Sales Qtr\u00a0<\/em>fields, in the\u00a0<strong>COLUMNS<\/strong>\u00a0put in the <em>Financial\u00a0Year<\/em>\u00a0field and in the\u00a0<strong>VALUES\u00a0<\/strong>area you need to put in the\u00a0<em>Sales<\/em>\u00a0field twice, I explain why below:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-02.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3980\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-02.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-02.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-02-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong>\u00a0<\/span>Click the second Sales field\u2019s\u00a0<em>(Sum of SALES2<\/em>) drop down and choose<strong>\u00a0Value Field Settings<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-03.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3981\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-03.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-03.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-03-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span><strong>\u00a0<\/strong>Select the\u00a0<strong>Show Values As<\/strong>\u00a0tab and from the drop down choose\u00a0<em><strong>% of Parent\u00a0Total. \u00a0<\/strong><\/em>Select\u00a0<strong>Products\u00a0<\/strong>to be our\u00a0<strong>Parent.<\/strong><\/p>\n<p>Also change the\u00a0<strong>Custom Name<\/strong> into <em>%\u00a0of Product Total<\/em> to make it more presentable.\u00a0Click\u00a0<strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-04.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3982\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-04.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-04.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-04-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span>\u00a0Notice that the<strong><em>\u00a0<\/em><\/strong><em>%\u00a0of Product Total<\/em><strong>\u00a0<\/strong>data is in a decimal\u00a0format that is hard to read:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05A.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3983\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05A.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"398\" height=\"395\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05A.png 398w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05A-300x298.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05A-150x150.png 150w\" sizes=\"(max-width: 398px) 100vw, 398px\" \/><\/a><\/p>\n<p>To format the <em><strong>% of Product Total<\/strong><strong>\u00a0<\/strong><\/em>column, click the second\u00a0Sales field\u2019s\u00a0<em>(%\u00a0of Product Total<\/em>) drop down and choose<strong>\u00a0Value Field Settings.\u00a0<\/strong><\/p>\n<p>The goal here is for us to transform\u00a0numbers from\u00a0a decimal\u00a0format (i.e. 0.23), into a percentage\u00a0format that is more readable (i.e. 23%).<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05B.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3984\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05B.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05B.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-05B-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6: <\/strong><\/span>Click the <strong>Number Format<\/strong> button.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-06.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3985\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-06.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-06.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-06-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7:\u00a0<\/strong><\/span>Inside the\u00a0<em>Format Cell<\/em>s dialog box, make your formatting changes within here and press\u00a0<strong>OK<\/strong>\u00a0twice.<strong> \u00a0<\/strong><\/p>\n<p>In this example, we used the\u00a0<strong>Percentage\u00a0<\/strong>category to make our <em>%\u00a0of Product Total<\/em>\u00a0numbers become more readable.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-07.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3986\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-07.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"529\" height=\"465\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-07.png 529w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-07-300x264.png 300w\" sizes=\"(max-width: 529px) 100vw, 529px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>You now have your Pivot Table which shows the <strong>% of Product Totals per Sales Rep and Quarter,\u00a0<\/strong>for the years 2012, 2013, and 2014.<\/p>\n<p>All of the sales numbers\u00a0are now represented as a <strong>Percentage of its Parent <em>i.e the Product Field.<\/em><\/strong><\/p>\n<p>In our screenshot you can see both the values in the blue and red boxes represented as a\u00a0<strong>percentage of the Bottles Product. \u00a0<\/strong>Adding the values of the red boxes will total to\u00a0<strong>100%.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-08.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Parent Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3987\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-08.png\" alt=\"Show The Percent of Parent Total With Excel Pivot Tables\" width=\"920\" height=\"482\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-08.png 920w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-08-300x157.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/07\/Percent-of-Parent-Total-08-768x402.png 768w\" sizes=\"(max-width: 920px) 100vw, 920px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2964 size-full\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/728x90.gif\" alt=\"PIVOT BANNER\" width=\"728\" height=\"90\" title=\"\"><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Excel Pivot Tables have a lot of useful\u00a0calculations under the SHOW VALUES AS option and one that can help you a lot is the PERCENT OF PARENT TOTAL\u00a0calculation. In the example below I show you how to get the\u00a0Percent of a Product\u00a0Total i.e The % Sales of each Product broken down by Sales Rep [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":17546,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"cos_headline_score":0,"cos_seo_score":0,"cos_headline_text":"","cos_headline_has_been_analyzed":false,"cos_last_analyzed_headline":[],"om_disable_all_campaigns":false},"categories":[4,18],"tags":[88,161,139,124],"acf":[],"_links":{"self":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/3976"}],"collection":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/comments?post=3976"}],"version-history":[{"count":0,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/3976\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media\/17546"}],"wp:attachment":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media?parent=3976"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/categories?post=3976"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/tags?post=3976"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}