{"id":5897,"date":"2021-03-28T22:18:46","date_gmt":"2021-03-28T20:18:46","guid":{"rendered":"https:\/\/www.myexcelonline.com\/?p=5897"},"modified":"2024-02-06T15:48:47","modified_gmt":"2024-02-06T14:48:47","slug":"sort-largest-to-smallest-grand-totals-with-excel-pivot-tables","status":"publish","type":"post","link":"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/sort-largest-to-smallest-grand-totals-with-excel-pivot-tables\/","title":{"rendered":"Sort Largest to Smallest Grand Totals With Excel Pivot Tables"},"content":{"rendered":"<p>I knew that I could sort virtually anywhere with Excel Pivot Tables, but I was surprised that I could even Excel <a class=\"wpil_keyword_link\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/101-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\" title=\"Pivot Table\" data-wpil-keyword-link=\"linked\">Pivot Table<\/a> Sort by Grand Total!<\/p>\n<p>Below I have an <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/product-in-pivot-table\/\" target=\"_blank\" rel=\"noopener\">Excel Pivot Table<\/a> that consists of Sales Numbers over a three-year period.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-5900\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-01.jpg\" alt=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\" width=\"642\" height=\"460\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-01.jpg 642w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-01-300x215.jpg 300w\" sizes=\"(max-width: 642px) 100vw, 642px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h4><em><strong>Want to know How To Show Excel Pivot Table Sort by Grand Total?<\/strong><\/em><\/h4>\n<p>&nbsp;<\/p>\n<p>Watch Sort Pivot Table by Grand Total on <a href=\"https:\/\/youtu.be\/1DBxyEqkJnQ\" target=\"_blank\" rel=\"nofollow noopener\"><strong>YouTube<\/strong><\/a> and give it a thumbs-up!<\/p>\n<div class=\"after-post-box\">\n<p><iframe src=\"https:\/\/www.youtube.com\/embed\/1DBxyEqkJnQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"display: inline-block; width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">\ufeff<\/span><\/iframe><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<p>Follow the<strong>\u00a0step-by-step tutorial<\/strong> on Excel Pivot Table Sort by Grand Total and <strong>download this Excel workbook<\/strong>\u00a0to practice along:<\/p>\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\"><strong>download excel workbook<\/strong><i class=\"fa fa-download\"><\/i><\/span><span class=\"postTitle px-3\">Sort-Largest-to-Smallest-Grand-Totals.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p>In the example below I show you how to Sort by Largest to Smallest based on Grand Totals.<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong>\u00a0<\/span>Select any cell in the data table.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-323.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-23152\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-323.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"1027\" height=\"427\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-323.png 1027w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-323-300x125.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-323-1024x426.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-323-768x319.png 768w\" sizes=\"(max-width: 1027px) 100vw, 1027px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2: <\/strong><\/span>Insert a new Pivot table by clicking\u00a0on your data and going\u00a0to<strong><em> Insert &gt; Pivot Table.<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-315-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-23153\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-315-1.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"1053\" height=\"128\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-315-1.png 1053w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-315-1-300x36.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-315-1-1024x124.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Screenshot-315-1-768x93.png 768w\" sizes=\"(max-width: 1053px) 100vw, 1053px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3: <\/strong><\/span>Insert a new Pivot In the Create PivotTable dialog box, select the<strong> table range<\/strong> and <strong>New Worksheet,<\/strong> and then click <strong>OK<\/strong>.<\/p>\n<div>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-3212\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"386\" height=\"344\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01.png 386w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01-300x267.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span>\u00a0In the\u00a0<strong>ROWS<\/strong>\u00a0section put in the\u00a0<em>Sales\u00a0Month<\/em>\u00a0field, in the\u00a0<strong>COLUMNS<\/strong>\u00a0put in the <em>Financial\u00a0Year<\/em>\u00a0field and in the\u00a0<strong>VALUES\u00a0<\/strong>area you need to put in the\u00a0<em>Sales<\/em> field:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-334.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-23198\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-334.png\" alt=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\" width=\"261\" height=\"493\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-334.png 261w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-334-159x300.png 159w\" sizes=\"(max-width: 261px) 100vw, 261px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong>\u00a0<\/span>Right-click on a Grand Total below at the bottom of the Pivot Table. \u00a0Go to <strong><em>\u00a0Sort &gt;\u00a0Sort\u00a0Largest to Smallest<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-5901\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-02.jpg\" alt=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\" width=\"645\" height=\"464\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-02.jpg 645w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-02-300x216.jpg 300w\" sizes=\"(max-width: 645px) 100vw, 645px\" \/><\/a><\/p>\n<p>(If you cannot see the Grand Totals, click in your Pivot Table and go to the ribbon menu and select PivotTable Tools &gt; Design &gt; Grand Totals &gt; On for Rows and Columns)<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-335.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\"  class=\"alignnone size-full wp-image-23199\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-335.png\" alt=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\" width=\"1000\" height=\"308\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-335.png 1000w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-335-300x92.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/03\/Screenshot-335-768x237.png 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6:<\/strong>\u00a0<\/span>This will sort our grand totals by descending order.<\/p>\n<p>See that our years are now arranged in this order: 2013, 2014, 2012.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" title=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\"  class=\"alignnone wp-image-5902 size-full\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-03.jpg\" alt=\"Sort Largest to Smallest Grand Totals With Excel Pivot Tables\" width=\"610\" height=\"466\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-03.jpg 610w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-Largest-to-Smallest-Grand-Totals-03-300x229.jpg 300w\" sizes=\"(max-width: 610px) 100vw, 610px\" \/><\/a><\/p>\n<p>This completes our tutorial on How to Sort Grand Total in Pivot Table!<\/p>\n<p><strong>Further Learning:<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/sort-all-worksheets-by-name-using-macros-in-excel\/\" target=\"_blank\" rel=\"noopener\">Sort All Worksheets By Name Using Macros In Excel<\/a><\/li>\n<li><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/sort-formula-in-excel\/\" target=\"_blank\" rel=\"noopener\">SORT Formula in Excel<\/a><\/li>\n<li><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/sort-an-excel-pivot-table-manually\/\" target=\"_blank\" rel=\"noopener\">Sort an Excel Pivot Table Manually<\/a><\/li>\n<\/ul>\n<p>Make sure to download our FREE PDF on the<strong><a href=\"https:\/\/app.monstercampaigns.com\/c\/czseo0viyrmspcx5ndve\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">\u00a0333 Excel keyboard Shortcuts here<\/a>:<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>I knew that I could sort virtually anywhere with Excel Pivot Tables, but I was surprised that I could even Excel Pivot Table Sort by Grand Total! Below I have an Excel Pivot Table that consists of Sales Numbers over a three-year period. &nbsp; Want to know How To Show Excel Pivot Table Sort by [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":17173,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"cos_headline_score":0,"cos_seo_score":0,"cos_headline_text":"Sort Largest to Smallest Grand Totals With Excel Pivot Tables","cos_headline_has_been_analyzed":false,"cos_last_analyzed_headline":[],"om_disable_all_campaigns":false},"categories":[4,42],"tags":[231,139,90],"acf":[],"_links":{"self":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/5897"}],"collection":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/comments?post=5897"}],"version-history":[{"count":0,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/5897\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media\/17173"}],"wp:attachment":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media?parent=5897"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/categories?post=5897"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/tags?post=5897"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}