{"id":6613,"date":"2017-07-18T06:14:24","date_gmt":"2017-07-18T04:14:24","guid":{"rendered":"https:\/\/www.myexcelonline.com\/?p=6613"},"modified":"2024-05-24T20:00:02","modified_gmt":"2024-05-24T18:00:02","slug":"50-things-you-can-do-with-excel-pivot-tables","status":"publish","type":"post","link":"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/","title":{"rendered":"50 Things You Can Do With Excel Pivot Table"},"content":{"rendered":"<style> .IRPP_minimalist { padding:0px; margin: 0; padding-top:1em!important; padding-bottom:1em!important; width:100%; display: block; font-weight:bold; background-color:#eaeaea; border:0!important; border-left:4px solid #22984e!important; box-shadow: 0 1px 2px rgba(0, 0, 0, 0.17); -moz-box-shadow: 0 1px 2px rgba(0, 0, 0, 0.17); -o-box-shadow: 0 1px 2px rgba(0, 0, 0, 0.17); -webkit-box-shadow: 0 1px 2px rgba(0, 0, 0, 0.17); text-decoration:none; } .IRPP_minimalist:active, .IRPP_minimalist:hover { opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; text-decoration:none; } .IRPP_minimalist { transition: background-color 250ms; webkit-transition: background-color 250ms; opacity: 1; transition: opacity 250ms; webkit-transition: opacity 250ms; } .IRPP_minimalist .ctaText { font-weight:bold; color:#e6322f; text-decoration:none; font-size: 16px; } .IRPP_minimalist .postTitle { color:#22984e; text-decoration: underline!important; font-size: 16px; } .IRPP_minimalist:hover .postTitle { text-decoration: underline!important; } <\/style>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_57_1 counter-flat ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li><a href=\"#\" class=\"scroll-to-download\">Free Practice Workbook<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#What_is_a_Pivot_Table\" title=\"What is a Pivot Table?\">What is a Pivot Table?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#List_of_50_Things_You_Can_Do_With_Excel_Pivot_Tables\" title=\"List of 50 Things You Can Do With Excel Pivot Tables\">List of 50 Things You Can Do With Excel Pivot Tables<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#Customizing_a_Pivot_Table\" title=\"Customizing a Pivot Table\">Customizing a Pivot Table<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#Value_Field_Settings\" title=\"Value Field Settings\">Value Field Settings<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#Group_Sort_Filter\" title=\"Group, Sort Filter\">Group, Sort Filter<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#Slicers\" title=\"Slicers\">Slicers<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#Calculated_Field_Item\" title=\"Calculated Field &amp; Item\">Calculated Field &amp; Item<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#Bonus_Tips\" title=\"Bonus Tips\">Bonus Tips<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/50-things-you-can-do-with-excel-pivot-tables\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_is_a_Pivot_Table\"><\/span>What is a Pivot Table?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Pivot Tables in Excel are one of the most powerful features within <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/free-microsoft-excel-online-course\/\" target=\"_blank\" rel=\"noopener\">Microsoft Excel<\/a>.<\/p>\n<p>An Excel <a class=\"wpil_keyword_link\" title=\"Pivot Table\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/101-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">Pivot Table<\/a> allows you to analyze more than 1 million rows of data with just a few mouse clicks, show the results in an easy to read table, &#8220;pivot&#8221;\/change the report layout with the ease of dragging fields around, highlight key information to management and include Charts &amp; Slicers for your monthly presentations.<\/p>\n<p>We have compiled an interactive tutorial on the 50 different things you can <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/what-else-can-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\">do with an Excel Pivot<\/a> Table.<\/p>\n<div>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100-5.html\" target=\"_blank\" rel=\"noopener noreferrer\" class=\"IRPP_minimalist\"><span style=\"display: block; padding-left:1em; padding-right:1em;\"><span class=\"ctaText\">Click Here To<\/span>&nbsp; <span class=\"postTitle\">&#x1f449; Join Our FREE Excel Pivot Tables &amp; Excel Dashboards Webinar That Will SAVE YOU HOURS At Work &amp; INCREASE Your Excel SKILLS!<\/span><\/span><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"List_of_50_Things_You_Can_Do_With_Excel_Pivot_Tables\"><\/span>List of 50 Things You Can Do With Excel Pivot Tables<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><div class=\"table-of-contents\" id=\"table_of_contents\" ><br \/>\n<div class='content-column one_half'><span style=\"color: #000000 !important;\"><i class=\"fa fa-table \" ><\/i> <strong>Customizing a Pivot Table<\/strong><\/span><br \/>\n<a href=\"#section1\">Topic 1: Tables<\/a><br \/>\n<a href=\"#section2\">Topic 2: Inserting a Pivot Table<\/a><br \/>\n<a href=\"#section3\">Topic 3: Drill down to audit<\/a><br \/>\n<a href=\"#section4\">Topic 4: Refresh <\/a><br \/>\n<a href=\"#section5\">Topic 5: Subtotals<\/a><br \/>\n<a href=\"#section6\">Topic 6: Report Layouts<\/a><br \/>\n<a href=\"#section7\">Topic 7: Change Count of to Sum of<\/a><br \/>\n<a href=\"#section8\">Topic 8: Number formatting<\/a><br \/>\n<a href=\"#section9\">Topic 9: Format error values<\/a><br \/>\n<a href=\"#section10\">Topic 10: Format empty cells<\/a><br \/>\n<a href=\"#section11\">Topic 11: Keep column widths upon refresh<\/a><br \/>\n<a href=\"#section12\">Topic 12: Show report filter on multiple pages<\/a><\/p>\n<p><span style=\"color: #000000 !important;\"><i class=\"fa fa-bars \" ><\/i> <strong>Value Field Settings<\/strong><\/span><br \/>\n<a href=\"#section13\">Topic 13: Average<\/a><br \/>\n<a href=\"#section14\">Topic 14: Show a unique count<\/a><br \/>\n<a href=\"#section15\">Topic 15: % of Grand Total<\/a><br \/>\n<a href=\"#section16\">Topic 16: % of Column Total<\/a><br \/>\n<a href=\"#section17\">Topic 17: % of Row Total<\/a><br \/>\n<a href=\"#section18\">Topic 18: Difference From<\/a><br \/>\n<a href=\"#section19\">Topic 19: Running Total in<\/a><\/p>\n<p><span style=\"color: #000000 !important;\"><i class=\"fa fa-filter \" ><\/i> <strong>Group, Sort, Filter<\/strong><\/span><br \/>\n<a href=\"#section20\">Topic 20: Group by Date<\/a><br \/>\n<a href=\"#section21\">Topic 21: Group by Quarters &amp; Years<\/a><br \/>\n<a href=\"#section22\">Topic 22: Sorting by Largest or Smallest<\/a><br \/>\n<a href=\"#section23\">Topic 23: Sort using a Custom List <\/a><br \/>\n<a href=\"#section24\">Topic 24: Filter by Dates<\/a><br \/>\n<a href=\"#section25\">Topic 25: Filter by Values &#8211; Top 5 Items<\/a><\/p><\/div><br \/>\n<div class='content-column one_half last_column'><span style=\"color: #000000 !important;\"><i class=\"fa fa-filter \" ><\/i> <strong>Slicers<\/strong><\/span><br \/>\n<a href=\"#section26\">Topic 26: Insert a Slicer<\/a><br \/>\n<a href=\"#section27\">Topic 27: Slicer Styles<\/a><br \/>\n<a href=\"#section28\">Topic 28: Slicer Connections for multiple pivot tables<\/a><br \/>\n<a href=\"#section29\">Topic 29: Different ways to filter a Slicer<\/a><\/p>\n<p><span style=\"color: #000000 !important;\"><i class=\"fa fa-plus \" ><\/i> <strong>Calculated Field &amp; Item<\/strong><\/span><br \/>\n<a href=\"#section30\">Topic 30: Creating a Calculated Field<\/a><br \/>\n<a href=\"#section31\">Topic 31: Creating a Calculated Item<\/a><\/p>\n<p><span style=\"color: #000000 !important;\"><i class=\"fa fa-calculator \" ><\/i> <strong>Bonus Tips<\/strong><\/span><br \/>\n<a href=\"#section32\">Topic 32: Insert a Pivot Chart<\/a><br \/>\n<a href=\"#section33\">Topic 33: Pivot Chart &amp; Slicers<\/a><br \/>\n<a href=\"#section34\">Topic 34: Highlight Cell Rules based on values<\/a><br \/>\n<a href=\"#section35\">Topic 35: Directional Icons<\/a><br \/>\n<a href=\"#section36\">Topic 36: Data Bars, Color Scales &amp; Icon Sets<\/a><br \/>\n<a href=\"#section37\">Topic 37: Intro to GETPIVOTDATA<\/a><br \/>\n<a href=\"#section38\">Topic 38: Refresh All<\/a><br \/>\n<a href=\"#section39\">Topic 39: Move a Pivot Table<\/a><br \/>\n<a href=\"#section40\">Topic 40: Show\/Hide Field List<\/a><br \/>\n<a href=\"#section41\">Topic 41: Pivot Table Styles <\/a><br \/>\n<a href=\"#section42\">Topic 42: Sort manually<\/a><br \/>\n<a href=\"#section43\">Topic 43: Use an External Data Source<\/a><br \/>\n<a href=\"#section44\">Topic 44: Clear and Delete Old Items<\/a><br \/>\n<a href=\"#section45\">Topic 45: Count VS Sum<\/a><br \/>\n<a href=\"#section46\">Topic 46: Automatically Refresh<\/a><br \/>\n<a href=\"#section47\">Topic 47: Frequency Distribution<\/a><br \/>\n<a href=\"#section48\">Topic 48: Slicer Connection Greyed Out<\/a><\/p>\n<p><i class=\"fa fa-desktop \" ><\/i> <a href=\"#bonus\">BONUS: FREE EXCEL PIVOT TABLE WEBINAR<\/a><a href=\"#section39\"><br \/><\/div><div class='clear_column'><\/div><\/div><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100-5.html\" target=\"_blank\" rel=\"noopener noreferrer\" class=\"IRPP_minimalist\"><span style=\"display: block; padding-left:1em; padding-right:1em;\"><span class=\"ctaText\">Click Here To<\/span>&nbsp; <span class=\"postTitle\">&#x1f449; Join Our FREE Excel Pivot Tables &amp; Excel Dashboards Webinar That Will SAVE YOU HOURS At Work &amp; INCREASE Your Excel SKILLS!<\/span><\/span><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Customizing_a_Pivot_Table\"><\/span>Customizing a Pivot Table<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section1\"><\/a>1. Tables <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Excel Tables are very powerful and have many advantages when using them. You should start using them asap regardless of the size of your data set, as their benefits are HUUUGE:<\/p>\n<p>1. Structured referencing;<br \/>\n2. Many different built-in <span style=\"color: #0000ff;\"><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/excel-table-styles\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Table Styles<\/strong><\/a> <\/span>with color formatting;<br \/>\n3. Use of a <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/excel-total-row-calculations\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"color: #0000ff;\"><strong>Total Row<\/strong><\/span><\/a> which uses built-in functions to calculate the contents of a particular column;<br \/>\n4. Dropdown lists that allow you to Sort &amp; Filter;<br \/>\n5. When you scroll down from the Table, its Headers replace the Column Letters in the worksheet;<br \/>\n6. Remove Duplicate Rows automatically;<br \/>\n7. Summarize the Table with a Pivot Table;<br \/>\n8. Supports calculated Columns so you can create dynamic <a class=\"wpil_keyword_link\" title=\"formulas\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-formulas-function-examples-to-get-better-at-microsoft-excel\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">formulas<\/a> outside the Table;<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Inserting-a-Table1.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Inserting-a-Table1.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Inserting-a-Table1.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Select a cell in your table<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6867\" title=\"How to Insert an Excel Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-01.jpg\" alt=\"How to Insert an Excel Table\" width=\"757\" height=\"278\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-01.jpg 757w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-01-300x110.jpg 300w\" sizes=\"(max-width: 757px) 100vw, 757px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Let us insert our table! To do that press <strong>Ctrl + T <\/strong>or go to <em><strong>Insert &gt; Table:<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6868\" title=\"How to Insert an Excel Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-02.jpg\" alt=\"How to Insert an Excel Table\" width=\"204\" height=\"141\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6869\" title=\"How to Insert an Excel Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-03.jpg\" alt=\"How to Insert an Excel Table\" width=\"235\" height=\"158\" \/><\/a><\/p>\n<p>Your cool table is now ready!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6870\" title=\"How to Insert an Excel Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-04.jpg\" alt=\"How to Insert an Excel Table\" width=\"787\" height=\"315\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-04.jpg 787w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-04-300x120.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/01-insert-a-table-04-768x307.jpg 768w\" sizes=\"(max-width: 787px) 100vw, 787px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section2\"><\/a>2. Inserting a Pivot Table <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p><a class=\"wpil_keyword_link\" title=\"Pivot Tables\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/101-excel-pivot-tables\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">Pivot Tables<\/a> in Excel allow you to analyze thousands of rows of data with just a few mouse clicks. It is the most powerful tool within Excel due to its speed and output and I will show you just how easy it is to create one.<\/p>\n<p>If you are using a table or data set to analyze your information, then you should always use a Pivot Table which will enhance your analytical capabilities as well as save you heaps of time off your daily routine.<\/p>\n<p>They are used by Project Managers, Finance Analysts, Auditors, Cost Controllers, Sales Analysts, Financial Controllers, Human Resources, Doctors, and Statisticians just to name a few. Heck, I even created an in-depth <span style=\"color: #0000ff;\"><strong><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100.html\" target=\"_blank\" rel=\"noopener noreferrer\">online course on Pivot Tables<\/a><\/strong><\/span>, that&#8217;s how in demand this Excel tool is in right at this moment!<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-Pivot-Table.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-Pivot-Table.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Insert-a-Pivot-Table.xlsx<\/span><\/a><\/p>\n<p><em>Now that you are familiar with What is a Pivot Table? Let&#8217;s understand how to insert one.<\/em><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Click in your dataset.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6688\" title=\"Insert a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-01.jpg\" alt=\"Insert a Pivot Table\" width=\"631\" height=\"230\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-01.jpg 631w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-01-300x109.jpg 300w\" sizes=\"(max-width: 631px) 100vw, 631px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go to <strong><em>Insert &gt; Pivot Table<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6689\" title=\"Insert a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-02.jpg\" alt=\"Insert a Pivot Table\" width=\"217\" height=\"123\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Place the Pivot Table in a <strong>New or Existing Worksheet<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6690\" title=\"Insert a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-03.jpg\" alt=\"Insert a Pivot Table\" width=\"416\" height=\"301\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-03.jpg 416w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-03-300x217.jpg 300w\" sizes=\"(max-width: 416px) 100vw, 416px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong> <\/span>Drag and Drop the fields<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6691\" title=\"Insert a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-04.jpg\" alt=\"Insert a Pivot Table\" width=\"341\" height=\"493\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-04.jpg 341w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-04-208x300.jpg 208w\" sizes=\"(max-width: 341px) 100vw, 341px\" \/><\/a><\/p>\n<p>You now have your Table ready!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6692\" title=\"Insert a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-05.jpg\" alt=\"Insert a Pivot Table\" width=\"343\" height=\"186\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-05.jpg 343w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/02-insert-a-pivot-table-05-300x163.jpg 300w\" sizes=\"(max-width: 343px) 100vw, 343px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/FCKd536F-14?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section3\"><\/a>3. Drill down to audit <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>When you are using a Pivot Table in Excel and want to know what data makes up a certain value, all you have to do is double click on that cell.<\/p>\n<p>This will open up a brand new Sheet with all the rows of data that make up that value.<\/p>\n<p><em>NB. This is an extraction of your data source, so if you edit the information and Refresh your Pivot Table then nothing will happen. Any changes need to be made in your main data source.<\/em><\/p>\n<p>If you want to get rid of this sample data, all you have to do is press CTRL+Z and press DELETE in the popup box.<\/p>\n<p>So go ahead and double click on any values (including SubTotals and GrandTotals) within your Table to view the data that makes up your selected value.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/Drill-Down-to-Audit.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/Drill-Down-to-Audit.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Drill-Down-to-Audit.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Double click on any value cell within the Pivot Table<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6697\" title=\"Drill Down To Audit Using a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-01.jpg\" alt=\"Drill Down To Audit Using a Pivot Table\" width=\"377\" height=\"199\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-01.jpg 377w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-01-300x158.jpg 300w\" sizes=\"(max-width: 377px) 100vw, 377px\" \/><\/a><\/p>\n<p>This opens up a new sheet with the data that makes up the selected cell.<\/p>\n<p><strong>Note:<\/strong> <em>You can change the data that is in this new sheet but that will not affect the Table or your original data source.<\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6698\" title=\"Drill Down To Audit Using a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-02.jpg\" alt=\"Drill Down To Audit Using a Pivot Table\" width=\"503\" height=\"102\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-02.jpg 503w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/03-drill-down-to-audit-02-300x61.jpg 300w\" sizes=\"(max-width: 503px) 100vw, 503px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/CF5v3WEAHgI?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section4\"><\/a>4. Refresh <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>When the information in your data set gets updated you need to Refresh your Pivot Table in Excel to see those changes in your Pivot Table. There are three ways to do this. First click on your Table and:<\/p>\n<p>1. From the Ribbon choose: PivotTable Tools &gt; Options &gt; Refresh<\/p>\n<p>2. Press ALT+F5<\/p>\n<p>3. Right-click in your Table and choose Refresh (see this option below)<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Refresh-a-Pivot-Table.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Refresh-a-Pivot-Table.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Refresh-a-Pivot-Table.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Change the information in your data set.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6702\" title=\"Refresh a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-01.jpg\" alt=\"Refresh a Pivot Table\" width=\"635\" height=\"226\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-01.jpg 635w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-01-300x107.jpg 300w\" sizes=\"(max-width: 635px) 100vw, 635px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Click on the Pivot table.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6703\" title=\"Refresh a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-02.jpg\" alt=\"Refresh a Pivot Table\" width=\"473\" height=\"181\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-02.jpg 473w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-02-300x115.jpg 300w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Right-click and select <strong>Refresh<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6704\" title=\"Refresh a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-03.jpg\" alt=\"Refresh a Pivot Table\" width=\"591\" height=\"228\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-03.jpg 591w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-03-300x116.jpg 300w\" sizes=\"(max-width: 591px) 100vw, 591px\" \/><\/a><\/p>\n<p>Your values in the table are now updated!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6705\" title=\"Refresh a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-04.jpg\" alt=\"Refresh a Pivot Table\" width=\"472\" height=\"182\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-04.jpg 472w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/04-refresh-04-300x116.jpg 300w\" sizes=\"(max-width: 472px) 100vw, 472px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/Kl5vVlz4zQo?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section5\"><\/a>5. Subtotals <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>When you create a Pivot Table in Excel that has multiple fields in the Row Labels, Excel will automatically add a Subtotal to the top of the Group.<\/p>\n<p>Understanding What is a Pivot Table is the first step? What about if you want to change the Subtotals to show at the bottom of the Group or take the Subtotals out altogether?<\/p>\n<p>Well, you have that flexibility when you are dealing with Subtotals, here is how:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/Insert-Subtotals.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/Insert-Subtotals.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Insert-Subtotals.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Enter at least <strong>two Fields in the Row Labels<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/ROW-LABELS.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2037 size-full\" title=\"Insert Subtotals to a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/ROW-LABELS.png\" alt=\"Insert Subtotals to a Pivot Table\" width=\"122\" height=\"161\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> Click in your Pivot Table and go to <em><strong>PivotTable Tools &gt; Design &gt; Subtotals<\/strong><\/em><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> You can <strong>choose either of the three options<\/strong>:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/DO-NOT-SHOW-SUBTOTALS.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2030 size-full\" title=\"Insert Subtotals to a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/DO-NOT-SHOW-SUBTOTALS.png\" alt=\"Insert Subtotals to a Pivot Table\" width=\"286\" height=\"50\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/DO-NOT-SHOW-SUBTOTALS-PIVOT.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2033 size-full\" title=\"Insert Subtotals to a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/DO-NOT-SHOW-SUBTOTALS-PIVOT.png\" alt=\"Insert Subtotals to a Pivot Table\" width=\"329\" height=\"360\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/DO-NOT-SHOW-SUBTOTALS-PIVOT.png 329w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/DO-NOT-SHOW-SUBTOTALS-PIVOT-274x300.png 274w\" sizes=\"(max-width: 329px) 100vw, 329px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-SUBTOTALS-AT-BOTTOM-OF-GROUP.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2031 size-full\" title=\"Insert Subtotals to a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-SUBTOTALS-AT-BOTTOM-OF-GROUP.png\" alt=\"Insert Subtotals to a Pivot Table\" width=\"286\" height=\"55\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-SUBTOTALS-AT-BOTTOM-OF-GROUP-PIVOT.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2034 size-full\" title=\"Insert Subtotals to a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-SUBTOTALS-AT-BOTTOM-OF-GROUP-PIVOT.png\" alt=\"Insert Subtotals to a Pivot Table\" width=\"326\" height=\"420\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-SUBTOTALS-AT-BOTTOM-OF-GROUP-PIVOT.png 326w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-SUBTOTALS-AT-BOTTOM-OF-GROUP-PIVOT-233x300.png 233w\" sizes=\"(max-width: 326px) 100vw, 326px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-ALL-SUBTOTALS-AT-TO-OF-GROUP.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2032 size-full\" title=\"Insert Subtotals to a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-ALL-SUBTOTALS-AT-TO-OF-GROUP.png\" alt=\"Insert Subtotals to a Pivot Table\" width=\"286\" height=\"56\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-ALL-SUBTOTALS-AT-TOP-OF-GROUP-PIVOT.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2035\" title=\"Insert Subtotals to a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-ALL-SUBTOTALS-AT-TOP-OF-GROUP-PIVOT.png\" alt=\"Insert Subtotals to a Pivot Table\" width=\"327\" height=\"361\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-ALL-SUBTOTALS-AT-TOP-OF-GROUP-PIVOT.png 327w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/SHOW-ALL-SUBTOTALS-AT-TOP-OF-GROUP-PIVOT-272x300.png 272w\" sizes=\"(max-width: 327px) 100vw, 327px\" \/><\/a><\/p>\n<p>Now that you know what is a Pivot Table, let&#8217;s become even more proficient in this.<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/7WzQS3uGm_I?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section6\"><\/a>6. Report Layouts <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Pivot Tables have three different layouts that you can choose from: <em>Compact, Outline, and Tabular Form.<\/em><\/p>\n<p>You can choose from each layout by clicking in the Table and going to <em><strong>PivotTable Tools &gt; Design &gt; Report Layouts<\/strong><\/em><\/p>\n<p>They each have their advantages and disadvantages and I will show you what each one of them provide below:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/Report-Layouts.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/Report-Layouts.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Report-Layouts.xlsx<\/span><\/a><\/p>\n<\/div>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><strong>COMPACT LAYOUT (New in Excel 2010)<\/strong><\/span><\/h3>\n<p><strong>Advantages:<\/strong> Optimizes for readability; Keeps related data in one column<\/p>\n<p><strong>Disadvantages:<\/strong> If you copy and paste the data into a new worksheet it will be harder to do further analysis<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/Compact-Form.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2195\" title=\"Pivot Table Report Layouts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/Compact-Form.png\" alt=\"Pivot Table Report Layouts\" width=\"222\" height=\"48\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/compact-pivot-table.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2196\" title=\"Pivot Table Report Layouts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/compact-pivot-table.png\" alt=\"Pivot Table Report Layouts\" width=\"746\" height=\"526\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/compact-pivot-table.png 746w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/compact-pivot-table-300x212.png 300w\" sizes=\"(max-width: 746px) 100vw, 746px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><strong>OUTLINE LAYOUT<\/strong><\/span><\/h3>\n<p><strong>Advantages:<\/strong> Includes Field headers in each column; Can Repeat All Item Labels; Can reuse the data of the Pivot Table to a new location for further analysis; Classic Pivot Table style<\/p>\n<p><strong>Disadvantages:<\/strong> Takes too much horizontal space<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/OUTLINE.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2198\" title=\"Pivot Table Report Layouts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/OUTLINE.png\" alt=\"Pivot Table Report Layouts\" width=\"222\" height=\"49\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/outline-pivot-table1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2201\" title=\"Pivot Table Report Layouts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/outline-pivot-table1.png\" alt=\"Pivot Table Report Layouts\" width=\"864\" height=\"528\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/outline-pivot-table1.png 864w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/outline-pivot-table1-300x183.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/outline-pivot-table1-768x469.png 768w\" sizes=\"(max-width: 864px) 100vw, 864px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><strong>TABULAR LAYOUT<\/strong><\/span><\/h3>\n<p><strong>Advantages:<\/strong> Includes Field headers in each column; Can Repeat All Item Labels; See all data in a traditional table format used in Tables since their invention; Can reuse the data of the Pivot Table to a new location for further analysis<\/p>\n<p><strong>Disadvantages:<\/strong> Takes too much horizontal space; Subtotals can never appear at the top of the group<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/tabular.png\" target=\"_blank\">what <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2203\" title=\"Pivot Table Report Layouts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/tabular.png\" alt=\"Pivot Table Report Layouts\" width=\"221\" height=\"47\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/tabular-pivot.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2204\" title=\"Pivot Table Report Layouts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/tabular-pivot.png\" alt=\"Pivot Table Report Layouts\" width=\"860\" height=\"482\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/tabular-pivot.png 860w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/tabular-pivot-300x168.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/12\/tabular-pivot-768x430.png 768w\" sizes=\"(max-width: 860px) 100vw, 860px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/OtojI_EXBg8?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section7\"><\/a>7. Change Count of to Sum of <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>The no1 complaint that I get is <em>&#8220;Why do my values show as a Count of rather than a Sumof ?&#8221;<\/em><\/p>\n<p>Well, there are three reasons why this is the case.<\/p>\n<p>1. There are blank cells in your values column within your data set; or<\/p>\n<p>2. There are &#8220;text&#8221; cells in your values column within your data set; or<\/p>\n<p>3. A <em>Values<\/em> field is Grouped within your Table.<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\">1. BLANK CELL(S):<\/span><\/h3>\n<p>So if you have at least one blank cell in a <em>Values<\/em> column, Excel automatically thinks that the whole column is text-based. Pretty stupid but that&#8217;s the way it thinks.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells.jpg\" rel=\"attachment wp-att-2797\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2797\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"676\" height=\"332\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells.jpg 676w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells-300x147.jpg 300w\" sizes=\"(max-width: 676px) 100vw, 676px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"> 2. TEXT CELL(S):<\/span><\/h3>\n<p>Also if you have a cell that is formatted as <em>Text <\/em>within your <em>Values<\/em> column, then it will also cause it to <em>Count<\/em> rather than <em>Sum<\/em>. This usually happens when you download data from your ERP or external system and it throws in numbers that are formatted as text e.g. 382821P<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL.jpg\" rel=\"attachment wp-att-2798\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2798\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"658\" height=\"284\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL.jpg 658w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL-300x129.jpg 300w\" sizes=\"(max-width: 658px) 100vw, 658px\" \/><\/a><\/p>\n<p>We get the annoying Count of Sales below:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales.jpg\" rel=\"attachment wp-att-2800\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2800\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"503\" height=\"481\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales.jpg 503w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales-300x287.jpg 300w\" sizes=\"(max-width: 503px) 100vw, 503px\" \/><\/a><\/p>\n<p>Have a look at the following tutorials that show you how to locate blank cells.<\/p>\n<p><span style=\"text-decoration: underline; color: #0000ff;\"><a style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/find-blank-cells-in-excel-with-a-color\/\" target=\"_blank\" rel=\"noopener noreferrer\">Find Blank Cells In Excel With A Color<\/a><\/span><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\">EXCEL FIX:<\/span><\/h3>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1: <\/strong><\/span>You will need to <strong>enter a value or a zero<\/strong> within this blank or text formatted cell(s)<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go over to your Pivot Table, click on the <em>Count of&#8230;.<\/em> and <strong>drag it out of the <em>Values<\/em> area<\/strong><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> <strong>Refresh<\/strong> your Pivot Table<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> <strong>Drop in the <em>Values <\/em>field (SALES)<\/strong> in the <em>Values<\/em> area once again<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1.jpg\" rel=\"attachment wp-att-2834\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2834\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"517\" height=\"444\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1.jpg 517w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1-300x258.jpg 300w\" sizes=\"(max-width: 517px) 100vw, 517px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"> 3. GROUPED VALUES:<\/span><\/h3>\n<p>Let&#8217;s say that you put a <em>Values<\/em> field (e.g. Sales) in the Row\/Column Labels and then you Group it.<\/p>\n<p>When you drop in the same <em>Values<\/em> field in the <em>Values<\/em> area, you will also get a<em> Count of&#8230;<\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1.jpg\" rel=\"attachment wp-att-2836\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2836\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"603\" height=\"479\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1.jpg 603w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1-300x238.jpg 300w\" sizes=\"(max-width: 603px) 100vw, 603px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\">EXCEL FIX:<\/span><\/h3>\n<p><strong><span style=\"color: #ff0000;\">STEP 1:<\/span><\/strong> Right Click on the Grouped values in the Pivot Table and choose <strong>Ungroup<\/strong>:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1.jpg\" rel=\"attachment wp-att-2819\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2819\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"269\" height=\"442\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1.jpg 269w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1-183x300.jpg 183w\" sizes=\"(max-width: 269px) 100vw, 269px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> <strong>Drag the <em>Count of SALES<\/em> out<\/strong> of the Values area and let go to remove it<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> <strong>Drop in the SALES field<\/strong> in the Values area once again<\/p>\n<p>It will now show a <em>Sum of SALES<\/em>!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of.jpg\" rel=\"attachment wp-att-2821\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2821\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"675\" height=\"481\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of.jpg 675w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of-300x214.jpg 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/a><\/p>\n<p><strong>N.B<\/strong>. Sometimes you will need to locate the Table that has the Grouped values. The SALES field may not be evident that it is Grouped, especially if it is not selected in the Row\/Column labels.<\/p>\n<p>You may need to drag and drop this field from the <em>PivotTable Fields<\/em> and into the Row\/Column Labels area to confirm that it is Grouped.<\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section8\"><\/a>8. Number formatting <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>You can easily format the values simply by <em>Right-Clicking<\/em> on a value and choosing <em>Number Format<\/em>. Then you can choose from the many different formats, like <em>Number, Currency, Percentage, or Custom<\/em>.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Number-Formatting.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Number-Formatting.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Number-Formatting.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Right-click in the Pivot Table and choose <strong>Number Format<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6708\" title=\"Pivot Table Number Formatting\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-01.jpg\" alt=\"Pivot Table Number Formatting\" width=\"609\" height=\"226\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-01.jpg 609w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-01-300x111.jpg 300w\" sizes=\"(max-width: 609px) 100vw, 609px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Choose your desired format<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6709\" title=\"Pivot Table Number Formatting\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-02.jpg\" alt=\"Pivot Table Number Formatting\" width=\"525\" height=\"477\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-02.jpg 525w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-02-300x273.jpg 300w\" sizes=\"(max-width: 525px) 100vw, 525px\" \/><\/a><\/p>\n<p>The Pivot table is now updated with your number formatting!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6710\" title=\"Pivot Table Number Formatting\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-03.jpg\" alt=\"Pivot Table Number Formatting\" width=\"473\" height=\"186\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-03.jpg 473w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/05-number-formatting-03-300x118.jpg 300w\" sizes=\"(max-width: 473px) 100vw, 473px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/5ghGG_KdVQU?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section9\"><\/a>9. Format error values <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Whenever you do a calculation in an Excel Pivot Table you may get an error value like a #DIV\/0!<\/p>\n<p>This looks ugly when you are presenting important information. Luckily you can override this with a custom value or text.<\/p>\n<p>To activate this you need to <em>Right Click<\/em> in any Value in your Excel Pivot Table and choose <strong>PivotTable Options<\/strong> and &#8220;Check&#8221; the box that says: <em>For error values show<\/em><\/p>\n<p>This activates the box and you can now enter any value or text that you want to show whenever your calculation has an error.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/Format-Error-Values.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/Format-Error-Values.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Format-Error-Values.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>We have an error in the calculation.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6720\" title=\"Format Error Values in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-01.jpg\" alt=\"Format Error Values in a Pivot Table\" width=\"568\" height=\"197\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-01.jpg 568w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-01-300x104.jpg 300w\" sizes=\"(max-width: 568px) 100vw, 568px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Right-click on any value and Go to <em><strong>Pivot Table Options.<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6721\" title=\"Format Error Values in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-02.jpg\" alt=\"Format Error Values in a Pivot Table\" width=\"779\" height=\"489\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-02.jpg 779w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-02-300x188.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-02-768x482.jpg 768w\" sizes=\"(max-width: 779px) 100vw, 779px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Check the Box: <em><strong>For Error Values Show<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6722\" title=\"Format Error Values in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-03.jpg\" alt=\"Format Error Values in a Pivot Table\" width=\"400\" height=\"426\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-03.jpg 400w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-03-282x300.jpg 282w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong> <\/span>Enter any <strong>text or value<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6723\" title=\"Format Error Values in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-04.jpg\" alt=\"Format Error Values in a Pivot Table\" width=\"379\" height=\"414\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-04.jpg 379w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-04-275x300.jpg 275w\" sizes=\"(max-width: 379px) 100vw, 379px\" \/><\/a><\/p>\n<p>Now your error values are properly formatted!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6724\" title=\"Format Error Values in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-05.jpg\" alt=\"Format Error Values in a Pivot Table\" width=\"557\" height=\"201\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-05.jpg 557w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/06-format-error-values-05-300x108.jpg 300w\" sizes=\"(max-width: 557px) 100vw, 557px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/nxKqgKfr1GQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section10\"><\/a>10. Format empty cells <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>I am sure that you have come across a Pivot Table which has empty cell values and thought <em>&#8220;What the hell is happening here?&#8221;<\/em><\/p>\n<p>This is because your data source has blank cells for certain items, which happens from time to time.<\/p>\n<p>This can be fixed in your Table and you can enter a value or text in place of that horrible looking and lonely blank cell.<\/p>\n<p>You need to click in your <em>Pivot Table &gt; PivotTable Tools &gt; Options &gt; Options &gt; Layout &amp; Format &gt; Format &gt; For empty cells show:<\/em> enter a value or text in this box.<\/p>\n<p>Read the tutorial below to see how this is achieved&#8230;<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/Format-Empty-Cells.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/Format-Empty-Cells.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Format-Empty-Cells.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\"><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Our pivot value for North is blank, let us change this!<\/p>\n<\/div>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6727\" title=\"How To Fill Blank Cells in Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-01.jpg\" alt=\"How To Fill Blank Cells in Pivot Table\" width=\"323\" height=\"184\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-01.jpg 323w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-01-300x171.jpg 300w\" sizes=\"(max-width: 323px) 100vw, 323px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go to <em><strong>Pivot Table Tools &gt; Options &gt; Options<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6728\" title=\"How To Fill Blank Cells in Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-02.jpg\" alt=\"How To Fill Blank Cells in Pivot Table\" width=\"935\" height=\"120\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-02.jpg 935w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-02-300x39.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-02-768x99.jpg 768w\" sizes=\"(max-width: 935px) 100vw, 935px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Set <em><strong>For empty cells show <\/strong><\/em>with your preferred value<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6729\" title=\"How To Fill Blank Cells in Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-03.jpg\" alt=\"How To Fill Blank Cells in Pivot Table\" width=\"452\" height=\"485\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-03.jpg 452w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-03-280x300.jpg 280w\" sizes=\"(max-width: 452px) 100vw, 452px\" \/><\/a><\/p>\n<p>All of your <strong>blank values<\/strong> are now replaced!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6730\" title=\"How To Fill Blank Cells in Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-04.jpg\" alt=\"How To Fill Blank Cells in Pivot Table\" width=\"328\" height=\"187\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-04.jpg 328w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/07\/07-Emtpy-Cells-04-300x171.jpg 300w\" sizes=\"(max-width: 328px) 100vw, 328px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/O7lxfwN_eEU?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section11\"><\/a>11. Keep column widths upon refresh <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Each time you Refresh a Pivot Table you will most likely get annoyed at the fact that the column widths that you worked so hard to align &#8211; will return back to normal \ud83d\ude41<\/p>\n<p>Do not fear, Pivot Table Options is here!<\/p>\n<p>All you need to do is Right Click in the Table and choose <em>PivotTable Options<\/em> and then under the<em> Layout &amp; Format<\/em> tab you need to<strong> &#8220;uncheck&#8221;<\/strong> the box that says: <em>Autofit column widths on update<\/em><\/p>\n<p>Next time you update your data and Refresh your Table, the column width will never change \ud83d\ude42<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/Keep-Column-Width-Upon-Refresh.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/Keep-Column-Width-Upon-Refresh.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Keep-Column-Width-Upon-Refresh.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Right-click in the Table and select <strong>Pivot Table Options<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6734\" title=\"Fix Column Width in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-01.jpg\" alt=\"Fix Column Width in a Pivot Table\" width=\"538\" height=\"224\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-01.jpg 538w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-01-300x125.jpg 300w\" sizes=\"(max-width: 538px) 100vw, 538px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Uncheck <strong>Autofit Column Widths on Update<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-02-1.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6739\" title=\"Fix Column Width in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-02-1.jpg\" alt=\"Fix Column Width in a Pivot Table\" width=\"437\" height=\"475\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-02-1.jpg 437w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-02-1-276x300.jpg 276w\" sizes=\"(max-width: 437px) 100vw, 437px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Update your data<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-03-1.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6740\" title=\"Fix Column Width in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-03-1.jpg\" alt=\"Fix Column Width in a Pivot Table\" width=\"732\" height=\"213\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-03-1.jpg 732w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-03-1-300x87.jpg 300w\" sizes=\"(max-width: 732px) 100vw, 732px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong> <\/span>Refresh your table<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6737\" title=\"Fix Column Width in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-04.jpg\" alt=\"Fix Column Width in a Pivot Table\" width=\"533\" height=\"224\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-04.jpg 533w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-04-300x126.jpg 300w\" sizes=\"(max-width: 533px) 100vw, 533px\" \/><\/a><\/p>\n<p>Our Pivot Table column widths do not change anymore!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6738\" title=\"Fix Column Width in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-05.jpg\" alt=\"Fix Column Width in a Pivot Table\" width=\"525\" height=\"222\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-05.jpg 525w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/08\/08-Column-Widths-05-300x127.jpg 300w\" sizes=\"(max-width: 525px) 100vw, 525px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/SRstr1GzLxU?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section12\"><\/a>12. Show report filter on multiple pages <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>When you are using an Excel Pivot Table you can show the items within the Report Filter on separate sheets inside your workbook.<\/p>\n<p>Say that you have created an awesome Pivot Table which shows total sales and number of transactions per region.<\/p>\n<p>You can drop in your <em>Customer<\/em> field in the Report Filter and replicate the Pivot Table for each of your customers in a separate <em>Sheet<\/em>.<\/p>\n<p>All you need to do is click inside your Table and in the menu ribbon under <strong><em>PivotTable Tool<\/em>s<\/strong> choose the <strong><em>Options<\/em> <\/strong>tab and then select the <strong><em>Options drop-down<\/em><\/strong> and choose <strong><em>Show Report Filter Pages.<\/em><\/strong><\/p>\n<p>Each of your customers will have their unique Pivot Table in a separate <em>Sheet<\/em> with their individual sales and transactional metrics.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/Report-Filter-on-Multiple-Pages.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/Report-Filter-on-Multiple-Pages.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Report-Filter-on-Multiple-Pages.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>Here is our pivot table:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-00.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6751\" title=\"Show Report Filter Pages in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-00.jpg\" alt=\"Show Report Filter Pages in a Pivot Table\" width=\"756\" height=\"470\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-00.jpg 756w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-00-300x187.jpg 300w\" sizes=\"(max-width: 756px) 100vw, 756px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Drop the <strong>Customer <\/strong>Field in the report filter.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6752\" title=\"Show Report Filter Pages in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-01.jpg\" alt=\"Show Report Filter Pages in a Pivot Table\" width=\"375\" height=\"737\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-01.jpg 375w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-01-153x300.jpg 153w\" sizes=\"(max-width: 375px) 100vw, 375px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go to <em><strong>Options &gt; Options Drop Down &gt; Show Report Filter Pages<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6753\" title=\"Show Report Filter Pages in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-02.jpg\" alt=\"Show Report Filter Pages in a Pivot Table\" width=\"893\" height=\"173\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-02.jpg 893w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-02-300x58.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-02-768x149.jpg 768w\" sizes=\"(max-width: 893px) 100vw, 893px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Press <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6754\" title=\"Show Report Filter Pages in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-03.jpg\" alt=\"Show Report Filter Pages in a Pivot Table\" width=\"319\" height=\"226\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-03.jpg 319w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-03-300x213.jpg 300w\" sizes=\"(max-width: 319px) 100vw, 319px\" \/><\/a><\/p>\n<p>Each customer&#8217;s table will show in a unique sheet!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6755\" title=\"Show Report Filter Pages in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-04.jpg\" alt=\"Show Report Filter Pages in a Pivot Table\" width=\"241\" height=\"131\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6756\" title=\"Show Report Filter Pages in a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-05.jpg\" alt=\"Show Report Filter Pages in a Pivot Table\" width=\"602\" height=\"31\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-05.jpg 602w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/06\/09-Report-Filters-05-300x15.jpg 300w\" sizes=\"(max-width: 602px) 100vw, 602px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/GdIuUw6JsW8?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Value_Field_Settings\"><\/span>Value Field Settings<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section13\"><\/a>13. Average <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>A Pivot Table is the most powerful feature within Excel as it allows you to analyze your data in many different ways, all with a press of a button.<\/p>\n<p>The <strong><em>Summarize Values By<\/em><\/strong> option allows you to choose a type of calculation (Sum, Count, Average, Max, Min, Count Numbers Product, StdDev, StdDevp, Var, Varp) to summarize data from the selected field.<\/p>\n<p>As a default when you drop in a <em>values<\/em> field in the Values area of the Pivot Table it will <em>Sum <\/em>it for you and give yo a <em>Sum of Values<\/em>.<\/p>\n<p>You can change this calculation to an <em>Average<\/em> very easily, which will show you the Average values for your data.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/AVERAGE.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/AVERAGE.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">AVERAGE.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Click in your data and go to <em><strong>Insert &gt; Pivot Table<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/insert-pivot-table.png\" rel=\"attachment wp-att-2485\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2485\" title=\"Show Averages With an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/insert-pivot-table.png\" alt=\"Show Averages With an Excel Pivot Table\" width=\"199\" height=\"129\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>This will bring up the <strong>Create Pivot Table<\/strong> dialogue box and it will automatically select your data`s range or table.<\/p>\n<p>In the <em><strong>Choose where you want the PivotTable report to be placed,<\/strong><\/em> you can either choose a <em><strong>New Worksheet<\/strong> <\/em>or an <em><strong>Existing Worksheet<\/strong><\/em>.<\/p>\n<p>If you choose a <strong><em>New Worksheet<\/em><\/strong> it will place the Pivot Table in a brand new worksheet (e.g. Sheet2).<\/p>\n<p>If you decide to put the Pivot Table in an <em><strong>Existing Worksheet,<\/strong><\/em> you will need to select the location by pressing the <strong>red arrow<\/strong>, <strong>choosing the cell<\/strong> where you want your Pivot Table to be placed, and then pressing the <strong>ENTER<\/strong> key twice to confirm.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/create-p\u00ecvot-table.png\" rel=\"attachment wp-att-2486\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2486\" title=\"Show Averages With an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/create-p\u00ecvot-table.png\" alt=\"Show Averages With an Excel Pivot Table\" width=\"387\" height=\"327\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/create-p\u00ecvot-table.png 387w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/create-p\u00ecvot-table-300x253.png 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> You will now need to <strong>drag and drop<\/strong> the Fields in the different areas of your Pivot Table<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot-table-field-list2.png\" rel=\"attachment wp-att-2489\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2489\" title=\"Show Averages With an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot-table-field-list2.png\" alt=\"Show Averages With an Excel Pivot Table\" width=\"331\" height=\"493\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot-table-field-list2.png 331w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot-table-field-list2-201x300.png 201w\" sizes=\"(max-width: 331px) 100vw, 331px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong> <\/span>Now that your Pivot Table is set up, you need to <strong>Right Click<\/strong> in any of the Table values and choose <em><strong>Summarize Values By &gt; Average<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/summarize-values-by-average.png\" rel=\"attachment wp-att-2490\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2490\" title=\"Show Averages With an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/summarize-values-by-average.png\" alt=\"Show Averages With an Excel Pivot Table\" width=\"558\" height=\"383\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/summarize-values-by-average.png 558w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/summarize-values-by-average-300x206.png 300w\" sizes=\"(max-width: 558px) 100vw, 558px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> Now you have your Pivot Table report showing the Average Sales values per Region for each year:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/avreage-pivot-table.png\" rel=\"attachment wp-att-2491\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2491\" title=\"Show Averages With an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/avreage-pivot-table.png\" alt=\"Show Averages With an Excel Pivot Table\" width=\"455\" height=\"153\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/avreage-pivot-table.png 455w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/avreage-pivot-table-300x101.png 300w\" sizes=\"(max-width: 455px) 100vw, 455px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/pnLhM8QbmZc?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section14\"><\/a>14. Show a unique count <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Excel 2013 added some new features to its arsenal and one that has been well overdue was the distinct or unique count.<\/p>\n<p>Previously when we created a Pivot Table and dropped a <em>customer<\/em> field in the Row Labels and then again in the Values area we got the<strong> &#8220;total number of transactions&#8221; <\/strong>for each customer.<\/p>\n<p>But what about if we want to show the total unique customers?<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/Distinct-Count.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/Distinct-Count.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Distinct-Count.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>In Excel 2013 we can, by using the newly created Pivot Table <strong>Data Model<\/strong>:<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Click in your data source and go to<strong><em> Insert &gt; Pivot Table<\/em><\/strong><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> The important step here is to<strong> &#8220;check&#8221; <\/strong>the<strong> <span style=\"text-decoration: underline;\">Add this to the Data Model<\/span> <\/strong>box and press <strong>OK<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_18-58-56.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1974 size-full\" title=\"Distinct or Unique Count with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_18-58-56.png\" alt=\"Distinct or Unique Count with Excel Pivot Tables\" width=\"387\" height=\"327\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_18-58-56.png 387w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_18-58-56-300x253.png 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> This will create a Pivot Table. Now <strong>drop the <em>Customers<\/em> field in the Row and Values areas<\/strong> which will give you the &#8220;total transactions&#8221; for each customer<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> To get a Distinct Count, you need to click on the<strong> Values drop-down<\/strong> for the <em>Count of Customers<\/em> and select the<strong> Value Field Settings<\/strong><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> Under <strong>Summarize Values By<\/strong> tab, select the last option, <strong>Distinct Count<\/strong> and press <strong>OK<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_19-01-46.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1975 size-full\" title=\"Distinct or Unique Count with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_19-01-46.png\" alt=\"Distinct or Unique Count with Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_19-01-46.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-18_19-01-46-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/aP4m9oHZMc0?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section15\"><\/a>15. % of Grand Total <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Excel Pivot Tables have a lot of useful calculations under the SHOW VALUES AS option and one that can help you a lot is the PERCENT OF GRAND TOTAL calculation.<\/p>\n<p>This option will immediately calculate the percentages for you from a table filled with numbers such as sales data, expenses, attendance, or anything that can be quantified.<\/p>\n<p>In the example below I show you how to get the <em>Percent of Grand Total<\/em>:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-1.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-1.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Percent-of-Grand-Total-1.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Insert a new Pivot table by clicking on your data and going to<strong><em> Insert &gt; Pivot Table &gt; New Worksheet or Existing Worksheet<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3212\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"386\" height=\"344\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01.png 386w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-01-300x267.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> In the <strong>ROWS<\/strong> section put in the <em>Sales Month<\/em> field, in the <strong>COLUMNS<\/strong> put in the <em>Financial Year<\/em> field and in the <strong>VALUES <\/strong>area you need to put in the <em>Sales<\/em> field twice, I explain why below:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-02.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3214\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-02.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"345\" height=\"502\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-02.png 345w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-02-206x300.png 206w\" sizes=\"(max-width: 345px) 100vw, 345px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Click the second Sales field\u2019s <em>(Sum of SALES2<\/em>) drop down and choose<strong> Value Field Settings<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-03.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3215\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-03.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"345\" height=\"502\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-03.png 345w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-03-206x300.png 206w\" sizes=\"(max-width: 345px) 100vw, 345px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Select the <strong>Show Values As<\/strong> tab and from the drop down choose <em><strong>% of Grand Total. <\/strong><\/em><\/p>\n<p>Also change the <strong>Custom Name<\/strong> into <strong>Percent of Grand Total<\/strong> to make it more presentable. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-04.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3216\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-04.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-04.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-04-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> Notice that the<strong><em> Percent of Grand Total<\/em> <\/strong>data is in a decimal format that is hard to read:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05A-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3267\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05A-1.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"356\" height=\"403\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05A-1.png 356w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05A-1-265x300.png 265w\" sizes=\"(max-width: 356px) 100vw, 356px\" \/><\/a><\/p>\n<p>To format the <em><strong>Percent of Grand Total<\/strong> <\/em>column, click the second Sales field\u2019s <em>(Percent of Grand Total<\/em>) drop down and choose<strong> Value Field Settings. <\/strong><\/p>\n<p>The goal here is for us to transform numbers from a decimal format (i.e. 0.23), into a percentage format that is more readable (i.e. 23%).<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3268\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05-1.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05-1.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-05-1-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6: <\/strong><\/span>Click the <strong>Number Format<\/strong> button.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-06-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3269\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-06-1.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-06-1.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-06-1-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7: <\/strong><\/span>Inside the <em>Format Cell<\/em>s dialog box, make your formatting changes within here and press <strong>OK<\/strong> twice.<\/p>\n<p>In this example, we used the <strong>Percentage <\/strong>category to make our <em>Percent of Grand Total<\/em> numbers become more readable.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-07-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3270\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-07-1.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"529\" height=\"465\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-07-1.png 529w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-07-1-300x264.png 300w\" sizes=\"(max-width: 529px) 100vw, 529px\" \/><\/a><\/p>\n<p>You now have your Table, showing the <strong>Percentage of Grand Total <\/strong>for the sales data of the years 2012, 2013, and 2014.<\/p>\n<p>All of the sales numbers are now represented as a Percentage of the Grand Total of $32,064,332.00, which you can see on the lower right corner is represented as <strong>100%<\/strong> in totality:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-08.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3271\" title=\"Show The Percent of Grand Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-08.png\" alt=\"Show The Percent of Grand Total With Excel Pivot Tables\" width=\"1139\" height=\"403\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-08.png 1139w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-08-300x106.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-08-1024x362.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Grand-Total-08-768x272.png 768w\" sizes=\"(max-width: 1139px) 100vw, 1139px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/d9QPXPzJpbw?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section16\"><\/a>16. % of Column Total <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Excel Pivot Tables have a lot of useful calculations under the <strong>SHOW VALUES AS<\/strong> option and one that can help you a lot is the <strong>PERCENT OF COLUMN TOTAL<\/strong> calculation.<\/p>\n<p>This option will immediately calculate the percentages for you from a table filled with numbers such as sales data, expenses, attendance, or anything that can be quantified.<\/p>\n<p>In the example below I show you how to get the <em>Percent of Column Total<\/em>:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-1.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-1.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Percent-of-Column-Total-1.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Insert a new Pivot table by clicking on your data and going to<strong><em> Insert &gt; Pivot Table &gt; New Worksheet or Existing Worksheet<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-01.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3464\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-01.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"386\" height=\"344\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-01.png 386w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-01-300x267.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> In the <strong>ROWS<\/strong> section put in the <em>Sales Month<\/em> field, in the <strong>COLUMNS<\/strong> put in the <em>Financial Year<\/em> field and in the <strong>VALUES <\/strong>area you need to put in the <em>Sales<\/em> field twice, I explain why below:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-02.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3465\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-02.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"345\" height=\"502\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-02.png 345w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-02-206x300.png 206w\" sizes=\"(max-width: 345px) 100vw, 345px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Click the second Sales field\u2019s <em>(Sum of SALES2<\/em>) drop down and choose<strong> Value Field Settings<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-03.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3470\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-03.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"345\" height=\"502\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-03.png 345w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-03-206x300.png 206w\" sizes=\"(max-width: 345px) 100vw, 345px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Select the <strong>Show Values As<\/strong> tab and from the drop-down choose <em><strong>% of Column Total. <\/strong><\/em><\/p>\n<p>Also, change the <strong>Custom Name<\/strong> into <strong>Percent of Column Total<\/strong> to make it more presentable. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-04.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3471\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-04.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-04.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-04-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> Notice that the<strong><em> Percent of Column Total<\/em> <\/strong>data is in a decimal format that is hard to read:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3466\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-05A.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"371\" height=\"377\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-05A.png 371w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-05A-295x300.png 295w\" sizes=\"(max-width: 371px) 100vw, 371px\" \/><\/p>\n<p>To format the <em><strong>Percent of Column Total<\/strong> <\/em>column, click the second Sales field\u2019s <em>(Percent of Column Total<\/em>) drop down and choose<strong> Value Field Settings. <\/strong><\/p>\n<p>The goal here is for us to transform numbers from a decimal format (i.e. 0.23), into a percentage format that is more readable (i.e. 23%).<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-05-new.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3478\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-05-new.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-05-new.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-05-new-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6: <\/strong><\/span>Click the <strong>Number Format<\/strong> button.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-06.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3467\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-06.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-06.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-06-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7: <\/strong><\/span>Inside the <em>Format Cell<\/em>s dialog box, make your formatting changes within here and press <strong>OK<\/strong> twice.<\/p>\n<p>In this example, we used the <strong>Percentage <\/strong>category to make our <em>Percent of Column Total<\/em> numbers become more readable.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-07.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3468\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-07.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"529\" height=\"465\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-07.png 529w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-07-300x264.png 300w\" sizes=\"(max-width: 529px) 100vw, 529px\" \/><\/a><\/p>\n<p>You now have your Pivot Table, showing the <strong>Percent of Column Total <\/strong>for the sales data of years 2012, 2013, and 2014.<\/p>\n<p>All of the sales numbers are now represented as a <strong>Percentage of each column (Years 2012, 2013 and 2014)<\/strong>, which you can see on each column is represented as <strong>100%<\/strong> in totality:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-08.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3469\" title=\"Show The Percent of Column Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-08.png\" alt=\"Show The Percent of Column Total With Excel Pivot Tables\" width=\"1181\" height=\"401\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-08.png 1181w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-08-300x102.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-08-1024x348.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Column-Total-08-768x261.png 768w\" sizes=\"(max-width: 1181px) 100vw, 1181px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/R5yIZS4pN58?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section17\"><\/a>17. % of Row Total <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Excel Pivot Tables have a lot of useful calculations under the <strong>SHOW VALUES AS<\/strong> option and one that can help you a lot is the <strong>PERCENT OF ROW TOTAL<\/strong> calculation.<\/p>\n<p>This option will immediately calculate the percentages for you from a table filled with numbers such as sales data, expenses, attendance, or anything that can be quantified.<\/p>\n<p>In the example below I show you how to get the <em>Percent of Row Total<\/em>:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Percent-of-Row-Total.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Insert a new Pivot table by clicking on your data and going to<strong><em> Insert &gt; Pivot Table &gt; New Worksheet or Existing Worksheet<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-01.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3665\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-01.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"386\" height=\"344\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-01.png 386w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-01-300x267.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> In the <strong>ROWS<\/strong> section put in the <em>Sales Person <\/em>field, in the <strong>COLUMNS<\/strong> put in the <em>Financial Year<\/em> field and in the <strong>VALUES <\/strong>area you need to put in the <em>Sales<\/em> field twice, I explain why below:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-02.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3666\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-02.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-02.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-02-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Click the second Sales field\u2019s <em>(Sum of SALES2<\/em>) drop down and choose<strong> Value Field Settings<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-03.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3667\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-03.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-03.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-03-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Select the <strong>Show Values As<\/strong> tab and from the drop-down choose <em><strong>% of Row Total. <\/strong><\/em><\/p>\n<p>Also, change the <strong>Custom Name<\/strong> into <strong>Percent of Row Total<\/strong> to make it more presentable. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-04.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3668\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-04.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-04.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-04-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> Notice that the<strong><em> Percent of Row Total<\/em> <\/strong>data is in a decimal format that is hard to read:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05A.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3669\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05A.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"326\" height=\"175\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05A.png 326w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05A-300x161.png 300w\" sizes=\"(max-width: 326px) 100vw, 326px\" \/><\/a><\/p>\n<p>To format the <em><strong>Percent of Row Total<\/strong> <\/em>column, click the second Sales field\u2019s <em>(Percent of Row Total<\/em>) drop down and choose<strong> Value Field Settings. <\/strong><\/p>\n<p>The goal here is for us to transform numbers from a decimal format (i.e. 0.23), into a percentage format that is more readable (i.e. 23%).<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05B.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3670\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05B.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05B.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-05B-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6: <\/strong><\/span>Click the <strong>Number Format<\/strong> button.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-06.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3671\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-06.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-06.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-06-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7: <\/strong><\/span>Inside the <em>Format Cell<\/em>s dialog box, make your formatting changes within here and press <strong>OK<\/strong> twice.<\/p>\n<p>In this example, we used the <strong>Percentage <\/strong>category to make our <em>Percent of Row Total<\/em> numbers become more readable.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-07.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3672\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-07.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"529\" height=\"465\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-07.png 529w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-07-300x264.png 300w\" sizes=\"(max-width: 529px) 100vw, 529px\" \/><\/a><\/p>\n<p>You now have your Table, showing the <strong>Percent of Row Total <\/strong>for the sales data of years 2012, 2013, and 2014.<\/p>\n<p>All of the sales numbers are now represented as a <strong>Percentage of each row (Years 2012, 2013, and 2014)<\/strong>, which you can see on each row is represented as <strong>100%<\/strong> in totality.<\/p>\n<p>Particularly the yellow highlighted ones would total to 100% for the first row:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-08.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3673\" title=\"Show The Percent of Row Total With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-08.png\" alt=\"Show The Percent of Row Total With Excel Pivot Tables\" width=\"955\" height=\"175\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-08.png 955w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-08-300x55.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Percent-of-Row-Total-08-768x141.png 768w\" sizes=\"(max-width: 955px) 100vw, 955px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/8m1WrvrBrts?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section18\"><\/a>18. Difference From <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Excel Pivot Tables have heaps of calculations under the SHOW VALUES AS option and one that gets the most use is the DIFFERENCE FROM calculation.<\/p>\n<p>You can show the values as the <em>Difference From<\/em> previous months, years, day etc. This is just great when your boss asks you how you are tracking to the previous <em>months, years, days&#8230;<\/em><\/p>\n<p>In the example below I show you how to show the <em>Difference From<\/em> the previous YEAR:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/Difference-From-Previous-Year.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/Difference-From-Previous-Year.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Difference-From-Previous-Year.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Insert a Pivot Table by clicking on your data and going to<em><strong> Insert &gt; Pivot Table &gt; New Worksheet or Existing Worksheet<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot.png\" rel=\"attachment wp-att-2643\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2643\" title=\"Show The Difference From Previous Months With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot.png\" alt=\"Show The Difference From Previous Months With Excel Pivot Tables\" width=\"387\" height=\"327\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot.png 387w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivot-300x253.png 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> In the <strong>ROWS<\/strong> you have to put the <em>Months<\/em> field, in the <strong>COLUMNS<\/strong> the <em>Years<\/em> field and in the <strong>VALUES <\/strong>area the <em>Sales<\/em> field twice, I explain why below:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivottable-fields.png\" rel=\"attachment wp-att-2644\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2644\" title=\"Show The Difference From Previous Months With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivottable-fields.png\" alt=\"Show The Difference From Previous Months With Excel Pivot Tables\" width=\"337\" height=\"568\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivottable-fields.png 337w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/pivottable-fields-178x300.png 178w\" sizes=\"(max-width: 337px) 100vw, 337px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> Now click on the second Sales field&#8217;s <em>(Sum of SALES2<\/em>) drop down and choose<strong> Value Field Settings<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/value-field-settings.png\" rel=\"attachment wp-att-2645\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2645\" title=\"Show The Difference From Previous Months With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/value-field-settings.png\" alt=\"Show The Difference From Previous Months With Excel Pivot Tables\" width=\"363\" height=\"325\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/value-field-settings.png 363w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/value-field-settings-300x269.png 300w\" sizes=\"(max-width: 363px) 100vw, 363px\" \/><\/a><\/p>\n<p><strong><span style=\"color: #ff0000;\">STEP 4:<\/span> <\/strong>Now you need to select the <strong>Show Values As<\/strong> tab and from the drop-down choose the <strong><em>Difference From<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/difference-from.png\" rel=\"attachment wp-att-2646\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2646\" title=\"Show The Difference From Previous Months With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/difference-from.png\" alt=\"Show The Difference From Previous Months With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/difference-from.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/difference-from-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong> <\/span>You need to select the<strong> Base Item: (previous)<\/strong> and <strong>Base Field: Financial Year<\/strong> and press <strong>OK<\/strong>. So it will read the &#8220;<em>Difference from the previous Financial Year<\/em>&#8221;<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/show-values-as.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3021\" title=\"Show The Difference From Previous Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/show-values-as.jpg\" alt=\"Show The Difference From Previous Years With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/show-values-as.jpg 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/show-values-as-300x257.jpg 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6:<\/strong><\/span> To format the values you need to select the Table and go to <em><strong>Pivot Table Tools &gt; Analyze\/Options &gt; Select &gt; Entire Pivot Table.<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-entire-pivot-table.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3022\" title=\"Show The Difference From Previous Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-entire-pivot-table.jpg\" alt=\"Show The Difference From Previous Years With Excel Pivot Tables\" width=\"438\" height=\"257\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-entire-pivot-table.jpg 438w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-entire-pivot-table-300x176.jpg 300w\" sizes=\"(max-width: 438px) 100vw, 438px\" \/><\/a><\/p>\n<p>Then you need to once again go to <em><strong>Pivot Table Tools &gt; Analyze\/Options &gt; Select <\/strong><\/em>but this time select the <em><strong>Values<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-values.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3023\" title=\"Show The Difference From Previous Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-values.jpg\" alt=\"Show The Difference From Previous Years With Excel Pivot Tables\" width=\"438\" height=\"254\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-values.jpg 438w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/select-values-300x174.jpg 300w\" sizes=\"(max-width: 438px) 100vw, 438px\" \/><\/a><\/p>\n<p>Now press <strong>CTRL+1 to<\/strong> bring up the <em>Format Cell<\/em>s dialogue box and make your formatting changes within here and press <strong>OK. <\/strong><\/p>\n<p><em>NB: This will fix the number format permanently and any new field that gets added into the Pivot Table will have this format. Coll hey!<\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/format-cells.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3024\" title=\"Show The Difference From Previous Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/format-cells.jpg\" alt=\"Show The Difference From Previous Years With Excel Pivot Tables\" width=\"525\" height=\"460\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/format-cells.jpg 525w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/format-cells-300x263.jpg 300w\" sizes=\"(max-width: 525px) 100vw, 525px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7:<\/strong><\/span> To change the <em><strong>Sum of SALES2<\/strong><\/em> name within the Pivot Table, you need to <strong>click on a cell in the Pivot Table<\/strong> which contains the <em>Sum of SALES2<\/em> and manually make the change and press <strong>Enter<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/name-change.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3025\" title=\"Show The Difference From Previous Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/name-change.jpg\" alt=\"Show The Difference From Previous Years With Excel Pivot Tables\" width=\"402\" height=\"128\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/name-change.jpg 402w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/name-change-300x96.jpg 300w\" sizes=\"(max-width: 402px) 100vw, 402px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 8:<\/strong><\/span> You need to <strong>select the whole column<\/strong> that contains the empty values and <strong>Right Click<\/strong> and select <strong>Hide<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/hide-column.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3026\" title=\"Show The Difference From Previous Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/hide-column.jpg\" alt=\"Show The Difference From Previous Years With Excel Pivot Tables\" width=\"425\" height=\"489\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/hide-column.jpg 425w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/hide-column-261x300.jpg 261w\" sizes=\"(max-width: 425px) 100vw, 425px\" \/><\/a><\/p>\n<p>You now have your Table, all formatted and showing the Difference from the previous Year:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-1.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3027\" title=\"Show The Difference From Previous Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-1.jpg\" alt=\"Show The Difference From Previous Years With Excel Pivot Tables\" width=\"585\" height=\"406\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-1.jpg 585w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-1-300x208.jpg 300w\" sizes=\"(max-width: 585px) 100vw, 585px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/ArVxtvWwwXw?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section19\"><\/a>19. Running Total in <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>A Running Total In is the accumulation of values over a certain period, like days, months, or years. It is sometimes referred to as the Year to Date analysis.<\/p>\n<p>A Running Total In takes one period&#8217;s values, then adds a second period, then a third period&#8230;and so on, to give the accumulated values up to a certain period.<\/p>\n<p>This can be shown in dollar form or in percentage form.<\/p>\n<p>With an Excel Pivot Table, we can easily include this calculation without the need to use any formulas. Here is how:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/Year-To-Date-1-1.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/Year-To-Date-1-1.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Year-To-Date-1-1.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Insert a Pivot Table by clicking in your data and going to <em><strong>Insert &gt; Pivot Table<\/strong> <\/em>and choose to insert it in a <strong>New or Existing Worksheet<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/insert-a-pivot-table-1.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2950\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/insert-a-pivot-table-1.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"201\" height=\"129\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/create-pivot-table.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2951\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/create-pivot-table.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"387\" height=\"327\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/create-pivot-table.jpg 387w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/create-pivot-table-300x253.jpg 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> You will need to put the <em>Months<\/em> Field in the ROW area, the <em>Year<\/em> Field in the COLUMN area and then put the <em>Sales<\/em> Field in the VALUES area <strong>two times!<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivottable-fields.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2952\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivottable-fields.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"287\" height=\"506\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivottable-fields.jpg 287w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivottable-fields-170x300.jpg 170w\" sizes=\"(max-width: 287px) 100vw, 287px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Right Click on a Totals cell and choose <strong>Remove Grand Total<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/remove-grand-totals.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2955\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/remove-grand-totals.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"652\" height=\"359\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/remove-grand-totals.jpg 652w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/remove-grand-totals-300x165.jpg 300w\" sizes=\"(max-width: 652px) 100vw, 652px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Right Click on a <em>Sum of SALES2<\/em> value and select <em><strong>Show Values As &gt; % Running Total In &gt; Base Field: Month<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/running-total-in.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2956\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/running-total-in.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"472\" height=\"543\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/running-total-in.jpg 472w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/running-total-in-261x300.jpg 261w\" sizes=\"(max-width: 472px) 100vw, 472px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/Base-Field.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2957\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/Base-Field.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"281\" height=\"106\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> You can <strong>manually change the name of the <em>Sum of SALES2<\/em><\/strong> Field by clicking in the cell&#8217;s title within the Pivot Table:<br \/>\n<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/manually-change-field-name.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2958\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/manually-change-field-name.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"110\" height=\"87\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6:<\/strong> <\/span>We can insert a Pivot Chart by clicking in our Pivot Table and going to <em><strong>PivotTable Tools &gt; Analyze\/Options &gt; Pivot Chart<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-chart.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2959\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-chart.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"269\" height=\"144\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7:<\/strong> <\/span>From the Insert Chart dialogue box you need to <strong>choose the Combo chart and &#8220;check&#8221;the Secondary Axis box for the YTD% Series and press OK<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/insert-combo-chart.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2960\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/insert-combo-chart.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"642\" height=\"600\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/insert-combo-chart.jpg 642w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/insert-combo-chart-300x280.jpg 300w\" sizes=\"(max-width: 642px) 100vw, 642px\" \/><\/a><\/p>\n<p>You now have your % Running Total In values on a Pivot Table and also shown graphically on a Pivot Chart:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-ytd.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2961\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-ytd.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"308\" height=\"405\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-ytd.jpg 308w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-table-ytd-228x300.jpg 228w\" sizes=\"(max-width: 308px) 100vw, 308px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-chart-ytd.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2962\" title=\"Running Total In % with an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-chart-ytd.jpg\" alt=\"Running Total In % with an Excel Pivot Table\" width=\"743\" height=\"404\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-chart-ytd.jpg 743w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/05\/pivot-chart-ytd-300x163.jpg 300w\" sizes=\"(max-width: 743px) 100vw, 743px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/cFNn2xWeYhI?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Group_Sort_Filter\"><\/span>Group, Sort Filter<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section20\"><\/a>20. Group by Date <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Grouping Dates is very easy with a Pivot Table. All you have to do is<em> Right Click<\/em> on your Date values (which are either in the Row or Column Labels of your Table), then choose the <em>Group<\/em> option. From the dialogue box, you can choose to Group by <em>Days, Months, Quarters, or Years<\/em>.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Group-Dates2.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Group-Dates2.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Group-Dates2.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Right-click on your Date values and choose <strong>Group.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6763\" title=\"Group Dates with a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-01.jpg\" alt=\"Group Dates with a Pivot Table\" width=\"309\" height=\"430\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-01.jpg 309w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-01-216x300.jpg 216w\" sizes=\"(max-width: 309px) 100vw, 309px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Select the combination of grouping you prefer. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6764\" title=\"Group Dates with a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-02.jpg\" alt=\"Group Dates with a Pivot Table\" width=\"268\" height=\"332\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-02.jpg 268w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-02-242x300.jpg 242w\" sizes=\"(max-width: 268px) 100vw, 268px\" \/><\/a><\/p>\n<p>Your pivot table is now grouped by dates!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6765\" title=\"Group Dates with a Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-03.jpg\" alt=\"Group Dates with a Pivot Table\" width=\"644\" height=\"447\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-03.jpg 644w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/10-Group-by-Date-03-300x208.jpg 300w\" sizes=\"(max-width: 644px) 100vw, 644px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/mhizz1abipU?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section21\"><\/a>21. Group by Quarters &amp; Years <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Ever encountered needing a quick report of total sales numbers by each quarter, of each year?<\/p>\n<p>I was faced with this same scenario and looking at my data on hand, I only had sales numbers for each individual day.<\/p>\n<p>Grouping these would take a ton of effort &amp; complex formulas!<\/p>\n<p>Thankfully there is the Pivot Table way, which is quick, easy, and reduces the risks of making any errors&#8230;.and it makes updating the report easily with any new additional data!<\/p>\n<p>In the example below I show you how to get the Sales Grouped by Quarters and Years:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Group-by-Quarters-and-Years.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Insert a new Pivot table by clicking on your data and going to<strong><em> Insert &gt; Pivot Table &gt; New Worksheet or Existing Worksheet<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-01.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5163\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-01.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"386\" height=\"344\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-01.png 386w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-01-300x267.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> In the <strong>ROWS<\/strong> section put in the <em><strong>Order Date<\/strong> <\/em>field.<\/p>\n<p>Notice that in Excel 2016 (the version that I am using) it will <strong>automatically Group<\/strong> the <strong><em>Order Date<\/em> <\/strong>into Years &amp; Quarters:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-02.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5164\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-02.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-02.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-02-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <span style=\"color: #000000;\">If you do not have Excel 2016, r<\/span><\/span><span style=\"color: #000000;\">ight click on any Row value in your Pivot Table and select<strong> Group <\/strong><\/span><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-03.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5165\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-03.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"350\" height=\"465\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-03.png 350w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-03-226x300.png 226w\" sizes=\"(max-width: 350px) 100vw, 350px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> In the Grouping dialogue box, Excel was able to determine our date range (minimum date and maximum date).<\/p>\n<p>Make sure only <b>Quarters <\/b>and<b> Years <\/b>are selected (which will be highlighted in blue).<\/p>\n<p>This will group our dates by the Quarters and Years. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-04.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5166\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-04.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"235\" height=\"307\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-04.png 235w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-04-230x300.png 230w\" sizes=\"(max-width: 235px) 100vw, 235px\" \/><\/a><\/p>\n<p>Notice that a <strong><em>Years<\/em> <\/strong>field has been automatically added into our PivotTable Fields List. This is cool, as we can use this field for further Pivot Table analysis:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-05.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5167\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-05.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-05.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-05-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> In the <strong>VALUES <\/strong>area put in the <em><strong>Sales<\/strong> <\/em>field. This will get the total of the Sales for each Quarter-Year date range:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-06.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5168\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-06.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"354\" height=\"637\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-06.png 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-06-167x300.png 167w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p>Now we have our sales numbers grouped by Years &amp; Quarters!<\/p>\n<p>Notice that we can improve the formatting:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-07.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5169\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-07.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"200\" height=\"437\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-07.png 200w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-07-137x300.png 137w\" sizes=\"(max-width: 200px) 100vw, 200px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6: <\/strong><\/span>Click the <strong>Sum of SALES<\/strong> and select <strong>Value Field Settings<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-08.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5170\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-08.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"393\" height=\"638\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-08.png 393w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-08-185x300.png 185w\" sizes=\"(max-width: 393px) 100vw, 393px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7: <\/strong><\/span>Select <strong>Number Format<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-09.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5171\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-09.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-09.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-09-300x257.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 8: <\/strong><\/span>Select <strong>Currency. <\/strong>Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-10.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5172\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-10.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"529\" height=\"465\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-10.png 529w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-10-300x264.png 300w\" sizes=\"(max-width: 529px) 100vw, 529px\" \/><\/a><\/p>\n<p>You now have your total sales for each quarterly period!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-11.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5173\" title=\"Group By Quarters and Years With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-11.png\" alt=\"Group By Quarters and Years With Excel Pivot Tables\" width=\"170\" height=\"359\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-11.png 170w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/11\/Group-by-Quarters-and-Years-11-142x300.png 142w\" sizes=\"(max-width: 170px) 100vw, 170px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/KH6KC5OIjY8?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section22\"><\/a>22. Sorting by Largest or Smallest <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>There are countless times when I had my Pivot Table all setup, but I was not really happy with how the data was sorted. The cool thing with Excel Pivot Tables, is it allows me to sort virtually anywhere!<\/p>\n<p>Let us start off with this Excel <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/sum-a-row-in-excel\/\" target=\"_blank\" rel=\"noopener\">Pivot Table<\/a> showing the Sum of SALES for each Year and Quarter. Make sure to download the Excel Workbook below so that we will have the same starting point.<\/p>\n<p>In the example below I show you how to Sort a Pivot Table by Largest or Smallest:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Sort-by-Largest-or-Smallest.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5883\" title=\"Sort by Largest or Smallest With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-01.jpg\" alt=\"Sort by Largest or Smallest With Excel Pivot Tables\" width=\"215\" height=\"439\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-01.jpg 215w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-01-147x300.jpg 147w\" sizes=\"(max-width: 215px) 100vw, 215px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Right-click on a <strong>Year<\/strong> cell within the Pivot Table.<\/p>\n<p>Go to <strong><em> Sort &gt; Sort Newest to Oldest<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5885\" title=\"Sort by Largest or Smallest With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-02.jpg\" alt=\"Sort by Largest or Smallest With Excel Pivot Tables\" width=\"453\" height=\"466\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-02.jpg 453w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-02-292x300.jpg 292w\" sizes=\"(max-width: 453px) 100vw, 453px\" \/><\/a><\/p>\n<p>This will sort our Years by descending order. Notice that 2014 was sorted first.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5886\" title=\"Sort by Largest or Smallest With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-03.jpg\" alt=\"Sort by Largest or Smallest With Excel Pivot Tables\" width=\"225\" height=\"450\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-03.jpg 225w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-03-150x300.jpg 150w\" sizes=\"(max-width: 225px) 100vw, 225px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Now let us try to sort by <strong>Quarters<\/strong>.<\/p>\n<p>Right click any Quarter name within the Pivot Table.<\/p>\n<p>Go to <strong><em> Sort &gt; Sort Newest to Oldest<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5892\" title=\"Sort by Largest or Smallest With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-04.jpg\" alt=\"Sort by Largest or Smallest With Excel Pivot Tables\" width=\"437\" height=\"488\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-04.jpg 437w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-04-269x300.jpg 269w\" sizes=\"(max-width: 437px) 100vw, 437px\" \/><\/a><\/p>\n<p>This will sort our Quarters by descending order. Notice that Quarter 4 was sorted first.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5888\" title=\"Sort by Largest or Smallest With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-05.jpg\" alt=\"Sort by Largest or Smallest With Excel Pivot Tables\" width=\"223\" height=\"447\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-05.jpg 223w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-05-150x300.jpg 150w\" sizes=\"(max-width: 223px) 100vw, 223px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Now let us try for the <strong>Sum of SALES<\/strong>.<\/p>\n<p>Right-click on a sum value within the Pivot Table.<\/p>\n<p>Go to <strong><em> Sort &gt; Sort Largest to Smallest<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5893\" title=\"Sort by Largest or Smallest With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-06.jpg\" alt=\"Sort by Largest or Smallest With Excel Pivot Tables\" width=\"556\" height=\"449\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-06.jpg 556w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-06-300x242.jpg 300w\" sizes=\"(max-width: 556px) 100vw, 556px\" \/><\/a><\/p>\n<p>This will sort our sum of Sales by descending order, regardless of the Quarter.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5890\" title=\"Sort by Largest or Smallest With Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-07.jpg\" alt=\"Sort by Largest or Smallest With Excel Pivot Tables\" width=\"219\" height=\"442\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-07.jpg 219w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Sort-by-Largest-or-Smallest-07-149x300.jpg 149w\" sizes=\"(max-width: 219px) 100vw, 219px\" \/><\/a><\/p>\n<p>It&#8217;s pretty cool on how Pivot Tables Excel allow you to sort on any area that you want to!<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/YEq9NrYyc-M?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section23\"><\/a>23. Sort using a Custom List <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>A <strong>Custom List<\/strong> in Excel is very handy to fill a range of cells with your own personal list. It could be a list of your team members at work, countries, regions, phone numbers or customers.<\/p>\n<p>The main goal of a custom list is to remove <strong>repetitive work and manual errors <\/strong>in inputting.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Custom-List-1.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>To demonstrate the power of Excel&#8217;s Custom Lists, we\u2019ll explore what\u2019s currently in Excel&#8217;s memory as a default list:<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1<\/strong>:<\/span> Type <em>February<\/em> in the first cell<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3176 size-full\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"1101\" height=\"187\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1.png 1101w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1-300x51.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1-1024x174.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-1-768x130.png 768w\" sizes=\"(max-width: 1101px) 100vw, 1101px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2<\/strong>:<\/span> From that first cell,<strong> click the lower right corner and drag<\/strong> it to the next 5 cells to the right<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-02.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-3182 size-full\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-02.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"1100\" height=\"202\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-02.png 1100w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-02-300x55.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-02-1024x188.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-02-768x141.png 768w\" sizes=\"(max-width: 1100px) 100vw, 1100px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3: <\/strong><\/span>Release and you will see it get auto-populated to July (The succeeding months after February)<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-03.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3181\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-03.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"1105\" height=\"184\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-03.png 1105w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-03-300x50.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-03-1024x171.png 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-03-768x128.png 768w\" sizes=\"(max-width: 1105px) 100vw, 1105px\" \/><\/a><\/p>\n<p>At first, it might seem like magic on how Excel does this!<\/p>\n<p>Let us go straight into the Options in Excel to view how it\u2019s being done, and how you can<strong> create your own Custom List:<\/strong><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4: <\/strong><span style=\"color: #000000;\">Select<\/span><\/span> the <strong>File<\/strong> tab<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-04.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3180\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-04.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"250\" height=\"143\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5: <\/strong><\/span>Click <strong>Options<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3179\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-05.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"253\" height=\"355\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-05.png 253w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-05-214x300.png 214w\" sizes=\"(max-width: 253px) 100vw, 253px\" \/><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6: <\/strong><\/span>Select the <strong>Advanced<\/strong> option<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-06.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3178\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-06.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"164\" height=\"305\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-06.png 164w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-06-161x300.png 161w\" sizes=\"(max-width: 164px) 100vw, 164px\" \/><\/a><\/p>\n<p><strong style=\"color: #ff0000;\">STEP 7: <\/strong><span style=\"color: #000000;\">Scroll all the way down and<\/span><span style=\"color: #ff0000;\"><b> <\/b><span style=\"color: #000000;\">u<\/span><\/span>nder the <strong>General<\/strong> section, click <strong>Edit Custom Lists<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-07.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3177\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-07.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"648\" height=\"282\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-07.png 648w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-07-300x131.png 300w\" sizes=\"(max-width: 648px) 100vw, 648px\" \/><\/a><\/p>\n<p>Here you can see the built-in default Excel lists of the calendar months and the days.<\/p>\n<p>If you click on a Custom List, you will see under <strong>List entries<\/strong> that it is greyed out and you cannot make any changes. This indicated that it is a default Excel Custom List.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Default-Custom-List.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3224\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Default-Custom-List.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"492\" height=\"375\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Default-Custom-List.png 492w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Default-Custom-List-300x229.png 300w\" sizes=\"(max-width: 492px) 100vw, 492px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 8:<\/strong><\/span> You can <strong>create &amp; add your own Custom List<\/strong> under the <em><strong>List entries<\/strong><\/em> section.<\/p>\n<p><strong>Click on NEW LIST<\/strong> under the Custom Lists area and then <strong>manually enter your list<\/strong>, entering one entry per line:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/create-new-list.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3228\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/create-new-list.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"492\" height=\"375\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/create-new-list.png 492w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/create-new-list-300x229.png 300w\" sizes=\"(max-width: 492px) 100vw, 492px\" \/><\/a><\/p>\n<p>After typing the values, click <strong>Add<\/strong>.<\/p>\n<p>In our screenshot below, we added the values of the Greek alphabet (alpha, beta, gamma, and so on)<\/p>\n<p>Click <strong>OK<\/strong> once done.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3187\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-08.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"492\" height=\"379\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-08.png 492w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-08-300x231.png 300w\" sizes=\"(max-width: 492px) 100vw, 492px\" \/><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 9: <\/strong><\/span>Click <strong>OK<\/strong> again<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-09.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3186\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-09.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"314\" height=\"191\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-09.png 314w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-09-300x182.png 300w\" sizes=\"(max-width: 314px) 100vw, 314px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 10: <\/strong><span style=\"color: #333333;\">Now let&#8217;s go back into our Excel workbook to see our new Custom List in action. <\/span><\/span><span style=\"color: #333333;\">Type <em><strong>alpha<\/strong> <\/em>on a cell<\/span><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-10.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3185\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-10.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"814\" height=\"82\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-10.png 814w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-10-300x30.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-10-768x77.png 768w\" sizes=\"(max-width: 814px) 100vw, 814px\" \/><\/a><\/p>\n<p><strong><span style=\"color: #ff0000;\">STEP 11:<\/span> <\/strong>From that cell, <strong>click the lower right corner and drag it<\/strong> to the next 5 cells to the right<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-11.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3184\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-11.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"821\" height=\"77\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-11.png 821w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-11-300x28.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-11-768x72.png 768w\" sizes=\"(max-width: 821px) 100vw, 821px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 12: <\/strong><\/span>Release and you will see it get auto-populated to zeta, which is based on our <strong>Custom List created in Step 8<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-12.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3183\" title=\"3 Quick Ways on How To Create A List In Excel\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-12.png\" alt=\"3 Quick Ways on How To Create A List In Excel\" width=\"824\" height=\"73\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-12.png 824w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-12-300x27.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/06\/Custom-List-12-768x68.png 768w\" sizes=\"(max-width: 824px) 100vw, 824px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section24\"><\/a>24. Filter by Dates <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>There are an array of different <em>Date<\/em> filters in a Pivot Table. You can filter by a particular date range, for example: <em>by this week, next month, next quarter, next year, last year, year to date<\/em> and the list goes on and on. This is useful if you want to see what invoices are due to be paid this month or what sales transactions were included in a particular quarter.<\/p>\n<p>Below I show you a few quick Pivot Table filter examples.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Filter-by-Dates.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Filter-by-Dates.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Filter-by-Dates.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Go to <strong>Row Labels <\/strong>and select <em><strong>Date Filters &gt; Between<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6768\" title=\"Filter a Pivot Table by Dates\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-01.jpg\" alt=\"Filter a Pivot Table by Dates\" width=\"446\" height=\"441\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-01.jpg 446w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-01-300x297.jpg 300w\" sizes=\"(max-width: 446px) 100vw, 446px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Place a date range. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6769\" title=\"Filter a Pivot Table by Dates\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-02.jpg\" alt=\"Filter a Pivot Table by Dates\" width=\"452\" height=\"135\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-02.jpg 452w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-02-300x90.jpg 300w\" sizes=\"(max-width: 452px) 100vw, 452px\" \/><\/a><\/p>\n<p>Your pivot table is now filtered by the dates!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6770\" title=\"Filter a Pivot Table by Dates\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-03.jpg\" alt=\"Filter a Pivot Table by Dates\" width=\"245\" height=\"279\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Let us try another one. Go to <strong>Row Labels <\/strong>and select <em><strong>Date Filters &gt; Next Quarter<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6771\" title=\"Filter a Pivot Table by Dates\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-04.jpg\" alt=\"Filter a Pivot Table by Dates\" width=\"421\" height=\"512\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-04.jpg 421w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-04-247x300.jpg 247w\" sizes=\"(max-width: 421px) 100vw, 421px\" \/><\/a><\/p>\n<p>Your pivot table is now filtered by the next quarter!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6772\" title=\"Filter a Pivot Table by Dates\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/11-Filter-by-Dates-05.jpg\" alt=\"Filter a Pivot Table by Dates\" width=\"255\" height=\"167\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/P-CJLzpAX3o?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section25\"><\/a>25. Filter by Values &#8211; Top 5 Items <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>You can easily <em>filter<\/em> your Pivot Table to show your Top X customers. There are lots of different<em> Value Filters<\/em> to choose from and one of my favorites is the Top 10 Filter.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Filter-Top-5-Values.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Filter-Top-5-Values.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Filter-Top-5-Values.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>Here is our pivot table:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-00.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6775\" title=\"Pivot Table Filter: Top 5 Customers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-00.jpg\" alt=\"Pivot Table Filter: Top 5 Customers\" width=\"320\" height=\"345\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-00.jpg 320w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-00-278x300.jpg 278w\" sizes=\"(max-width: 320px) 100vw, 320px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Go to <strong>Row Labels &gt; Value Filters &gt; Top 10<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6776\" title=\"Pivot Table Filter: Top 5 Customers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-01.jpg\" alt=\"Pivot Table Filter: Top 5 Customers\" width=\"470\" height=\"443\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-01.jpg 470w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-01-300x283.jpg 300w\" sizes=\"(max-width: 470px) 100vw, 470px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Set it to the <strong>Top 5 Items<\/strong>. Click <strong>OK<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6777\" title=\"Pivot Table Filter: Top 5 Customers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-02.jpg\" alt=\"Pivot Table Filter: Top 5 Customers\" width=\"463\" height=\"143\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-02.jpg 463w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-02-300x93.jpg 300w\" sizes=\"(max-width: 463px) 100vw, 463px\" \/><\/a><\/p>\n<p>Your pivot table is now filtered!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6778\" title=\"Pivot Table Filter: Top 5 Customers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-03.jpg\" alt=\"Pivot Table Filter: Top 5 Customers\" width=\"327\" height=\"248\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-03.jpg 327w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/12-Filter-Top-5-03-300x228.jpg 300w\" sizes=\"(max-width: 327px) 100vw, 327px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/_TUT_Uz8hqA?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Slicers\"><\/span>Slicers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section26\"><\/a>26. Insert a Slicer <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p><em>Slicers<\/em> in Excel are visual filters or interactive buttons that allow you to see what items have been chosen within a Pivot Table.<\/p>\n<p>They are a new feature from Excel 2010 onward and <a class=\"wpil_keyword_link\" title=\"Mac\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/mac\/microsoft-365-for-mac\" target=\"_blank\" rel=\"noopener nofollow\" data-wpil-keyword-link=\"linked\">Mac<\/a> for Excel 2016 and a must for anyone wanting to wow their boss by adding interactivity in their reports! I show you how to insert a Pivot Table Slicer below:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-Slicer.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-Slicer.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Insert-a-Slicer.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Select your Pivot Table by clicking anywhere inside it.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6526\" title=\"How To Insert a Pivot Table Slicer\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-01.jpg\" alt=\"How To Insert a Pivot Table Slicer\" width=\"480\" height=\"292\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-01.jpg 480w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-01-300x183.jpg 300w\" sizes=\"(max-width: 480px) 100vw, 480px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> Go to <em><strong>Options(Excel 2010)\/Analyze(Excel 2013&amp;2016) &gt; Insert Slicer <\/strong><\/em><\/p>\n<p>Select the <strong>Month <\/strong>and <strong>Year <\/strong>Fields.<\/p>\n<p>Click <strong>OK<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6527\" title=\"How To Insert a Pivot Table Slicer\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-02.jpg\" alt=\"How To Insert a Pivot Table Slicer\" width=\"557\" height=\"687\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-02.jpg 557w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-02-243x300.jpg 243w\" sizes=\"(max-width: 557px) 100vw, 557px\" \/><\/a><\/p>\n<p>Your slicer is now ready! Go crazy clicking, slicing and dicing your data!<\/p>\n<p><span style=\"color: #ff0000;\"><strong>TIP:<\/strong> <\/span><em><strong>Hold down the CTRL key to select multiple items in your Slicer.<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6528\" title=\"How To Insert a Pivot Table Slicer\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-03.jpg\" alt=\"How To Insert a Pivot Table Slicer\" width=\"418\" height=\"456\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-03.jpg 418w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-slicer-03-275x300.jpg 275w\" sizes=\"(max-width: 418px) 100vw, 418px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/JhM0gLf6aeI?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section27\"><\/a>27. Slicer Styles <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>There are several different <strong><em>Slicer Styles<\/em> <\/strong>available for you when you click on an <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/insert-a-slicer\/\" target=\"_blank\" rel=\"noopener noreferrer\">Excel Slicer<\/a>.<\/p>\n<p>These <em><strong>Slicer Styles<\/strong><\/em> add color to your Excel workbook to gives it some much needed life!<\/p>\n<p>You can also <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/add-columns-to-slicer-buttons-in-excel\/\" target=\"_blank\" rel=\"noopener noreferrer\">add columns to a Slicer<\/a> and you can also find more Slicer options by <strong><em>Right Clicking<\/em><\/strong> on a Slicer.<\/p>\n<p>I will show you how easy it is to choose the different Pivot Table Slicer Styles:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-Settings.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-Settings.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Slicer-Styles-Settings.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Select your Slicer.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-1.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6543\" title=\"Slicer Styles &amp; Settings\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-1.jpg\" alt=\"Slicer Styles &amp; Settings\" width=\"195\" height=\"484\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-1.jpg 195w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-1-121x300.jpg 121w\" sizes=\"(max-width: 195px) 100vw, 195px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> Go to <em><strong>Slicer Tools &gt; Options &gt; Slicer Styles<\/strong><\/em><\/p>\n<p>Select a style you prefer<b> <\/b>by clicking on it with your mouse.<\/p>\n<p>If you do not like the chosen Style, just follow the process above and choose another color!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-2.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6544\" title=\"Slicer Styles &amp; Settings\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-2.jpg\" alt=\"Slicer Styles &amp; Settings\" width=\"797\" height=\"237\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-2.jpg 797w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-2-300x89.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-2-768x228.jpg 768w\" sizes=\"(max-width: 797px) 100vw, 797px\" \/><\/a><\/p>\n<p>Your Pivot Table Slicer now has come to life!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-3.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6545\" title=\"Slicer Styles &amp; Settings\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-3.jpg\" alt=\"Slicer Styles &amp; Settings\" width=\"192\" height=\"486\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-3.jpg 192w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Slicer-Styles-and-Settings-3-119x300.jpg 119w\" sizes=\"(max-width: 192px) 100vw, 192px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/shn-vNBnfow?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section28\"><\/a>28. Slicer Connections for multiple pivot tables <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Normally when you insert an Excel Slicer it is only connected to the <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/insert-a-pivot-table\/\" target=\"_blank\" rel=\"noopener noreferrer\">Pivot Table<\/a> that you are inserting it from.<\/p>\n<p>What about if you had multiple Pivot Tables from the same data set and wanted to connect a Slicer to all of the Pivot Tables, so when you press a button all the Pivot Tables change?<\/p>\n<p>Well this is possible with the Report Connections (Excel 2013 &amp; 2016) \/ PivotTable Connections (Excel 2010) option within the Slicer. This is how it is achieved:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Slicer-Connections.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/02\/Slicer-Connections.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Slicer-Connections.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> <strong>Create 2 Pivot Tables<\/strong> by clicking in your data set and selecting <strong><em>Insert &gt; Pivot Table &gt; New Worksheet\/Existing Worksheet<\/em><\/strong><\/p>\n<p><strong><span style=\"color: #0000ff;\">Setup Pivot Table #1:<\/span><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-01-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5117\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-01-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"392\" height=\"333\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-01-1.png 392w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-01-1-300x255.png 300w\" sizes=\"(max-width: 392px) 100vw, 392px\" \/><\/a><\/p>\n<p><strong>ROWS:<\/strong> Region<\/p>\n<p><strong>VALUES:<\/strong> Sum of Sales<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-02-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5118\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-02-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"219\" height=\"264\" \/><\/a><\/p>\n<p><strong><span style=\"color: #0000ff;\">Setup Pivot Table #2:<\/span><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-03-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5119\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-03-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"400\" height=\"336\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-03-1.png 400w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-03-1-300x252.png 300w\" sizes=\"(max-width: 400px) 100vw, 400px\" \/><\/a><\/p>\n<p><strong>ROWS:<\/strong> Customer<\/p>\n<p><strong>VALUES:<\/strong> Sum of Sales<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-04-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5120\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-04-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"239\" height=\"279\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> <strong>Click in Pivot Table #1 and insert a MONTH Slicer<\/strong> by going to <strong><em>PivotTable Tools &gt; Analyze\/Options &gt; Insert Slicer &gt; Month &gt; OK<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-05-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5121\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-05-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"530\" height=\"547\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-05-1.png 530w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-05-1-291x300.png 291w\" sizes=\"(max-width: 530px) 100vw, 530px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-06-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5122\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-06-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"460\" height=\"485\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-06-1.png 460w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-06-1-285x300.png 285w\" sizes=\"(max-width: 460px) 100vw, 460px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> <strong>Click in Pivot Table #2 and insert a YEAR Slicer<\/strong> by going to <strong><em>PivotTable Tools &gt; Analyze\/Options &gt; Insert Slicer &gt; Year &gt; OK<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-07-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5123\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-07-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"506\" height=\"551\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-07-1.png 506w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-07-1-275x300.png 275w\" sizes=\"(max-width: 506px) 100vw, 506px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-08-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5124\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-08-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"268\" height=\"208\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> <strong>Right Click on Slicer #1<\/strong> and go to <em>Report Connections(Excel 2013 &amp; 2016)\/PivotTable Connections (Excel 2010) &gt;<\/em> <strong><em>&#8220;check&#8221;<\/em> the<\/strong> <strong><em>PivotTable2<\/em> box<\/strong> and press <strong>OK<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-09.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4629\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-09.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"437\" height=\"450\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-09.png 437w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-09-291x300.png 291w\" sizes=\"(max-width: 437px) 100vw, 437px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-10-1.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5125\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-10-1.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"373\" height=\"212\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-10-1.png 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-10-1-300x171.png 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> <strong>Right Click on Slicer #2<\/strong> and go to <em>Report Connections(Excel 2013)\/PivotTable Connections (Excel 2010) &gt;<\/em> <strong><em>&#8220;check&#8221;<\/em> the<\/strong> <strong><em>PivotTable1<\/em> box<\/strong> and press <strong>OK<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-11.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4631\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-11.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"289\" height=\"449\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-11.png 289w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-11-193x300.png 193w\" sizes=\"(max-width: 289px) 100vw, 289px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-12.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4632\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-12.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"384\" height=\"212\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-12.png 384w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/03\/Slicer-12-300x166.png 300w\" sizes=\"(max-width: 384px) 100vw, 384px\" \/><\/a><\/p>\n<p>Now as you select each Slicer&#8217;s items, both Pivot Tables Excel will change!<\/p>\n<p>Have a look at the following image and the tutorial below that to see how this is achieved using Excel 2013:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-03_15-54-54.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1880\" title=\"Connect Slicers to Multiple Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-03_15-54-54.png\" alt=\"Connect Slicers to Multiple Excel Pivot Tables\" width=\"656\" height=\"619\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-03_15-54-54.png 656w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/11\/2015-11-03_15-54-54-300x283.png 300w\" sizes=\"(max-width: 656px) 100vw, 656px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/rg1Sc4ZJsYM?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section29\"><\/a>29. Different ways to filter a Slicer <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Excel Slicers are the best thing since sliced bread!<\/p>\n<p>They are a new feature from Excel 2010 onward and Mac for Excel 2016 and are visual buttons that shows you what items have been filtered or selected in a Pivot Table.<\/p>\n<p>There are several ways that you can filter an Excel Slicer. Download our workbook so you can practice:<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\" style=\"text-align: center;\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Filtering-a-Slicer.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\" style=\"text-align: center;\">\n<\/div>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><strong>LEFT MOUSE CLICK:<\/strong><\/span><\/h3>\n<p>You can select items from the Slicer by using your left mouse button;<a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6531\" title=\"Different Ways to Filter an Excel Slicer\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-01.jpg\" alt=\"Different Ways to Filter an Excel Slicer\" width=\"936\" height=\"471\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-01.jpg 936w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-01-300x151.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-01-768x386.jpg 768w\" sizes=\"(max-width: 936px) 100vw, 936px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><strong>DRAG LEFT MOUSE BUTTON:<\/strong><\/span><\/h3>\n<p>You can select an array of items by clicking the left mouse button and doing a dragging motion downwards\/upwards within the Slicer;<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6532\" title=\"Different Ways to Filter an Excel Slicer\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-02.jpg\" alt=\"Different Ways to Filter an Excel Slicer\" width=\"942\" height=\"471\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-02.jpg 942w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-02-300x150.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-02-768x384.jpg 768w\" sizes=\"(max-width: 942px) 100vw, 942px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><strong>CTRL KEYBOARD:<\/strong><\/span><\/h3>\n<p>You can select multiple items by holding down the CTRL key on your keyboard and selecting the Slicer items with your left mouse button;<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6533\" title=\"Different Ways to Filter an Excel Slicer\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-03.jpg\" alt=\"Different Ways to Filter an Excel Slicer\" width=\"936\" height=\"471\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-03.jpg 936w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-03-300x151.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-03-768x386.jpg 768w\" sizes=\"(max-width: 936px) 100vw, 936px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><strong>SHIFT KEYBOARD:<\/strong><\/span><\/h3>\n<p>Select a Slicer item, hold down the SHIFT key on your keyboard and then select another Slicer item. This will select a range of items!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6534\" title=\"Different Ways to Filter an Excel Slicer\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-04.jpg\" alt=\"Different Ways to Filter an Excel Slicer\" width=\"939\" height=\"466\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-04.jpg 939w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-04-300x149.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/09\/Filtering-a-Slicer-04-768x381.jpg 768w\" sizes=\"(max-width: 939px) 100vw, 939px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Calculated_Field_Item\"><\/span>Calculated Field &amp; Item<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section30\"><\/a>30. Creating a Calculated Field <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Pivot Table Calculated Fields allow you to do mathematical calculations with your Field List. You can use any of the Excel mathematical equations, like \/*+-%.<\/p>\n<p>The only limitation is that you cannot reference any cells. Pivot Table Calculated Fields can be used to calculate percentage increases on Sales, margin calculations, or <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/cost-goods-sold-journal-entry\/\" target=\"_blank\" rel=\"noopener\">Cost of Goods sold<\/a>, as I show below.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Calculated-Field.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Calculated-Field.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Calculated-Field.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>Here is our Pivot Table:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6781\" title=\"Pivot Table Calculated Field\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-01.jpg\" alt=\"Pivot Table Calculated Field\" width=\"364\" height=\"348\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-01.jpg 364w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-01-300x287.jpg 300w\" sizes=\"(max-width: 364px) 100vw, 364px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Click on the Pivot Table and Go to <em><strong>Options &gt; Fields, Items, &amp; Sets &gt; Calculated Field<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6782\" title=\"Pivot Table Calculated Field\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-02.jpg\" alt=\"Pivot Table Calculated Field\" width=\"267\" height=\"262\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Set the <strong>Name <\/strong>to <strong>Cost of Goods Sold<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6783\" title=\"Pivot Table Calculated Field\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-03.jpg\" alt=\"Pivot Table Calculated Field\" width=\"463\" height=\"316\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-03.jpg 463w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-03-300x205.jpg 300w\" sizes=\"(max-width: 463px) 100vw, 463px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Set the <strong><a class=\"wpil_keyword_link\" title=\"Formula\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/top-excel-formulas-function-examples-to-get-better-at-microsoft-excel\/\" target=\"_blank\" rel=\"noopener\" data-wpil-keyword-link=\"linked\">Formula<\/a> <\/strong>to <strong>COSTS\/SALES<\/strong>. This is the formula to be used for our calculated field.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6784\" title=\"Pivot Table Calculated Field\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-04.jpg\" alt=\"Pivot Table Calculated Field\" width=\"463\" height=\"316\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-04.jpg 463w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-04-300x205.jpg 300w\" sizes=\"(max-width: 463px) 100vw, 463px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong> <\/span>The formatting is still not correct. Right click on the new column and select <strong>Number Format.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6785\" title=\"Pivot Table Calculated Field\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-05.jpg\" alt=\"Pivot Table Calculated Field\" width=\"674\" height=\"405\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-05.jpg 674w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-05-300x180.jpg 300w\" sizes=\"(max-width: 674px) 100vw, 674px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong> <\/span>Select <strong>Percentage <\/strong>and click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6786\" title=\"Pivot Table Calculated Field\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-06.jpg\" alt=\"Pivot Table Calculated Field\" width=\"534\" height=\"478\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-06.jpg 534w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-06-300x269.jpg 300w\" sizes=\"(max-width: 534px) 100vw, 534px\" \/><\/a><\/p>\n<p>Your new calculated is now ready in percentage format!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6787\" title=\"Pivot Table Calculated Field\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-07.jpg\" alt=\"Pivot Table Calculated Field\" width=\"552\" height=\"353\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-07.jpg 552w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/13-Calculated-Field-07-300x192.jpg 300w\" sizes=\"(max-width: 552px) 100vw, 552px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/sHAI9NRHZ6I?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section31\"><\/a>31. Creating a Calculated Item <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Pivot Table<em> Calculated Items<\/em> allow you to do mathematical calculations with your Item List. You can use any of the Excel mathematical equations, like \/*+-%.<\/p>\n<p>The only limitation is that you cannot reference any cells. Pivot Table <em>Calculated Items<\/em> can be used to calculate changes between each other, like a month\u00b4s or year&#8217;s value, averages or summation.<\/p>\n<p>To activate the <em>Calculated Item<\/em> you have to make sure that you <strong>click on the chosen Item in the Pivot Table<\/strong>, then go to the<em> PivotTable Tools<\/em> tab in the Ribbon and go to <em>Options &gt; Fields, Items &amp; Sets &gt; Calculated Item<\/em>.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Calculated-Item.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Calculated-Item.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Calculated-Item.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Click on the item that you want to calculate.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6791\" title=\"Pivot Table Calculated Item\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-01.jpg\" alt=\"Pivot Table Calculated Item\" width=\"402\" height=\"320\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-01.jpg 402w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-01-300x239.jpg 300w\" sizes=\"(max-width: 402px) 100vw, 402px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Click on the Pivot Table and Go to <em><strong>Options &gt; Fields, Items, &amp; Sets &gt; Calculated Item<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6792\" title=\"Pivot Table Calculated Item\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-02.jpg\" alt=\"Pivot Table Calculated Item\" width=\"279\" height=\"270\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Set the Name to <strong>Year on Year Variance<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6793\" title=\"Pivot Table Calculated Item\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-03.jpg\" alt=\"Pivot Table Calculated Item\" width=\"463\" height=\"317\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-03.jpg 463w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-03-300x205.jpg 300w\" sizes=\"(max-width: 463px) 100vw, 463px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong> <\/span>Set the Formula to use the Years: <strong>&#8216;2015&#8217;-&#8216;2014&#8217;. <\/strong>Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6794\" title=\"Pivot Table Calculated Item\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-04.jpg\" alt=\"Pivot Table Calculated Item\" width=\"465\" height=\"322\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-04.jpg 465w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-04-300x208.jpg 300w\" sizes=\"(max-width: 465px) 100vw, 465px\" \/><\/a><\/p>\n<p>Your <strong>Calculated Item<\/strong> is now ready!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6795\" title=\"Pivot Table Calculated Item\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-05.jpg\" alt=\"Pivot Table Calculated Item\" width=\"570\" height=\"314\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-05.jpg 570w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/14-Calculated-Item-05-300x165.jpg 300w\" sizes=\"(max-width: 570px) 100vw, 570px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/YNh6XbEh1YE?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Bonus_Tips\"><\/span>Bonus Tips<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"&quot;section32\"><\/a>32. Insert a Pivot Chart <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p><em>Pivot Charts<\/em> in Excel are an extension of a Pivot Table and they show its values in a graphical representation. So when you filter a Pivot Table, the <em>Pivot Chart<\/em> updates accordingly.<\/p>\n<p>To insert a <em>Pivot Chart<\/em> you need to click in your Pivot Table, go to the <em>PivotTable Tools<\/em> tab in the Ribbon and choose <em>Pivot Chart<\/em>. Below I show you how easy this can be achieved and in a few clicks you can turn dull information in to colorful insight!<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-Pivot-Chart.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Insert-a-Pivot-Chart.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Insert-a-Pivot-Chart.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>Here is our Pivot Table:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6800\" title=\"Pivot Charts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-01.jpg\" alt=\"Pivot Charts\" width=\"503\" height=\"209\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-01.jpg 503w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-01-300x125.jpg 300w\" sizes=\"(max-width: 503px) 100vw, 503px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Click on your Pivot Table and go to <em><strong>Options &gt; PivotChart<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6801\" title=\"Pivot Charts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-02.jpg\" alt=\"Pivot Charts\" width=\"277\" height=\"118\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Select a Chart type and click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6802\" title=\"Pivot Charts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-03.jpg\" alt=\"Pivot Charts\" width=\"578\" height=\"394\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-03.jpg 578w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-03-300x204.jpg 300w\" sizes=\"(max-width: 578px) 100vw, 578px\" \/><\/a><\/p>\n<p>You now have your cool <strong>Pivot Chart<\/strong>!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6803\" title=\"Pivot Charts\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-04.jpg\" alt=\"Pivot Charts\" width=\"550\" height=\"275\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-04.jpg 550w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/15-Insert-a-pivot-chart-04-300x150.jpg 300w\" sizes=\"(max-width: 550px) 100vw, 550px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/D5Bt340aDgQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section33\"><\/a>33. Pivot Chart &amp; Slicers <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Now we will take this concept once step further and insert a Slicer. The cool thing about this is that the Slicer will control both the Pivot Table and the Pivot Chart.<\/p>\n<p>See how you can start creating some awesome interactive analytical reports in just a couple of steps.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Pivot-Charts-Slicers.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Pivot-Charts-Slicers.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Pivot-Charts-Slicers.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>Here we have our Pivot Table and Pivot Chart ready:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6806\" title=\"Pivot Charts &amp; Slicers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-01.jpg\" alt=\"Pivot Charts &amp; Slicers\" width=\"615\" height=\"487\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-01.jpg 615w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-01-300x238.jpg 300w\" sizes=\"(max-width: 615px) 100vw, 615px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Click in your Pivot Table and go to <em><strong>Options &gt; Insert Slicer<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6807\" title=\"Pivot Charts &amp; Slicers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-02.jpg\" alt=\"Pivot Charts &amp; Slicers\" width=\"631\" height=\"133\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-02.jpg 631w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-02-300x63.jpg 300w\" sizes=\"(max-width: 631px) 100vw, 631px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Select <strong>Region <\/strong>and <strong>Year. <\/strong>Click <strong>OK<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6808\" title=\"Pivot Charts &amp; Slicers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-03.jpg\" alt=\"Pivot Charts &amp; Slicers\" width=\"260\" height=\"459\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-03.jpg 260w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-03-170x300.jpg 170w\" sizes=\"(max-width: 260px) 100vw, 260px\" \/><\/a><\/p>\n<p>You now have your Slicer and you can play around with it! It will affect both the Pivot Table and Pivot Chart!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6809\" title=\"Pivot Charts &amp; Slicers\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-04.jpg\" alt=\"Pivot Charts &amp; Slicers\" width=\"857\" height=\"545\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-04.jpg 857w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-04-300x191.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/16-Pivot-chart-slicers-04-768x488.jpg 768w\" sizes=\"(max-width: 857px) 100vw, 857px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/D5Bt340aDgQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section34\"><\/a>34. Highlight Cell Rules based on values <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>A great way to highlight values within your data set, Excel Table or Pivot Table is to use Conditional Formatting rules.<\/p>\n<p>Formatting cells that contain a specific criteria, for example, <em>greater than X<\/em> or <em>less than X<\/em>, is a good way to visualize your results.<\/p>\n<p>When your criteria references a cell, then you can make this conditional format interactive. So as you manually change the referenced cell\u00b4s value, the conditional format gets updated and you can see the live results, as shown below&#8230;.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/Cond-Format-Cell-Value.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/Cond-Format-Cell-Value.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Cond-Format-Cell-Value.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Select a cell in your Pivot Table.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6817\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-01.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"797\" height=\"458\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-01.jpg 797w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-01-300x172.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-01-768x441.jpg 768w\" sizes=\"(max-width: 797px) 100vw, 797px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go to <em><strong>Home &gt; Conditional Formatting &gt; New Rule<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6818\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-02.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"904\" height=\"389\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-02.jpg 904w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-02-300x129.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-02-768x330.jpg 768w\" sizes=\"(max-width: 904px) 100vw, 904px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Set <strong>Apply Rule <\/strong>to the third option: All cells showing &#8220;Sum of SALES&#8221; values for &#8220;MONTH&#8221; and &#8220;YEAR&#8221;<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6819\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-03.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"532\" height=\"509\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-03.jpg 532w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-03-300x287.jpg 300w\" sizes=\"(max-width: 532px) 100vw, 532px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong> <\/span>Select a rule type: <strong>Format Only Cells That Contain<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6820\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-04.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"584\" height=\"457\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-04.jpg 584w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-04-300x235.jpg 300w\" sizes=\"(max-width: 584px) 100vw, 584px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong> <\/span>Edit the Rule Description. Go to <em><strong>Cell Value &gt; Greater Than &gt; Select The Cell<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-05-1.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6825\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-05-1.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"508\" height=\"185\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-05-1.jpg 508w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-05-1-300x109.jpg 300w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6822\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-06.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"520\" height=\"254\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-06.jpg 520w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-06-300x147.jpg 300w\" sizes=\"(max-width: 520px) 100vw, 520px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6:<\/strong> <\/span>Select the cell format. Click <strong>Format <\/strong>and select a <strong>color. <\/strong>Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6823\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-07.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"528\" height=\"508\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-07.jpg 528w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-07-300x289.jpg 300w\" sizes=\"(max-width: 528px) 100vw, 528px\" \/><\/a><\/p>\n<p>Try it out now! The highlight now happens dynamically when you update the value.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-08.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6824\" title=\"Conditional Format a Cell\u00b4s Value\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-08.jpg\" alt=\"Conditional Format a Cell\u00b4s Value\" width=\"791\" height=\"459\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-08.jpg 791w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-08-300x174.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/17-Highlight-08-768x446.jpg 768w\" sizes=\"(max-width: 791px) 100vw, 791px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section35\"><\/a>35. Directional Icons <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Using a Pivot Table you can show the variance from your previous month&#8217;s sales very easily&#8230;<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/show-the-difference-from-previous-months-with-excel-pivot-tables\/\" target=\"_blank\" rel=\"attachment wp-att-2758 noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-2758 size-full\" title=\"Show the Difference From Previous Month with Directional Icons\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table2.png\" alt=\"Show the Difference From Previous Month with Directional Icons\" width=\"907\" height=\"403\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table2.png 907w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table2-300x133.png 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table2-768x341.png 768w\" sizes=\"(max-width: 907px) 100vw, 907px\" \/><\/a><\/p>\n<p>Now that we have the Pivot Table report above, we can show the variances per month using an up\/down or directional icon suing Conditional Formatting.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/DIFFERENCE-FROM-PREVIOUS-MONTH-WITH-CONDITIONAL-FORMATTING.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/DIFFERENCE-FROM-PREVIOUS-MONTH-WITH-CONDITIONAL-FORMATTING.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">DIFFERENCE-FROM-PREVIOUS-MONTH-WITH-CONDITIONAL-FORMATTING.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Click on any variance value in the Pivot Table and go to<strong><em> Home &gt; Conditional Formatting &gt; Icon Sets &gt; Directional<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/icon-sets.jpg\" rel=\"attachment wp-att-2759\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2759\" title=\"Show the Difference From Previous Month with Directional Icons\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/icon-sets.jpg\" alt=\"Show the Difference From Previous Month with Directional Icons\" width=\"317\" height=\"308\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/icon-sets.jpg 317w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/icon-sets-300x291.jpg 300w\" sizes=\"(max-width: 317px) 100vw, 317px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> This will bring up the Apply Formatting Rule to dialogue box. <strong> Choose the 3rd option<\/strong> as this will apply the conditional format on all the values except the Subtotals<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/apply-formatting-rule.jpg\" rel=\"attachment wp-att-2760\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2760\" title=\"Show the Difference From Previous Month with Directional Icons\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/apply-formatting-rule.jpg\" alt=\"Show the Difference From Previous Month with Directional Icons\" width=\"576\" height=\"132\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/apply-formatting-rule.jpg 576w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/apply-formatting-rule-300x69.jpg 300w\" sizes=\"(max-width: 576px) 100vw, 576px\" \/><\/a><\/p>\n<p>Your Pivot Table will look like this:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Pivot-Table1.jpg\" rel=\"attachment wp-att-2761\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2761\" title=\"Show the Difference From Previous Month with Directional Icons\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Pivot-Table1.jpg\" alt=\"Show the Difference From Previous Month with Directional Icons\" width=\"907\" height=\"398\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Pivot-Table1.jpg 907w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Pivot-Table1-300x132.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/Pivot-Table1-768x337.jpg 768w\" sizes=\"(max-width: 907px) 100vw, 907px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> Now we need to make some edits in the Conditional Formatting Rule in order to get the Icons right.<\/p>\n<p>Go to <strong><em>Home &gt; Conditional Formatting &gt; Manage Rules &gt; Edit Rule<\/em><\/strong><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Inside the <strong>Edit Formatting Rule<\/strong> box you need to make the following changes:<\/p>\n<p><strong>Value<\/strong> = 0<\/p>\n<p><strong>Type<\/strong> = Number<\/p>\n<p><strong>&#8220;Check&#8221; the Show Icon Only box <\/strong>and press <strong>OK t<\/strong>o confirm the changes:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/edit-formatting-rule.jpg\" rel=\"attachment wp-att-2762\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2762\" title=\"Show the Difference From Previous Month with Directional Icons\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/edit-formatting-rule.jpg\" alt=\"Show the Difference From Previous Month with Directional Icons\" width=\"550\" height=\"526\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/edit-formatting-rule.jpg 550w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/edit-formatting-rule-300x287.jpg 300w\" sizes=\"(max-width: 550px) 100vw, 550px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> In the next screen you will get the Conditional Formatting Rules Manager. Hit <strong>Apply<\/strong> to see the changes and <strong>OK<\/strong> to confirm them:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/rules-manager.jpg\" rel=\"attachment wp-att-2764\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2764\" title=\"Show the Difference From Previous Month with Directional Icons\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/rules-manager.jpg\" alt=\"Show the Difference From Previous Month with Directional Icons\" width=\"784\" height=\"333\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/rules-manager.jpg 784w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/rules-manager-300x127.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/rules-manager-768x326.jpg 768w\" sizes=\"(max-width: 784px) 100vw, 784px\" \/><\/a><\/p>\n<p>Now you have your Pivot Table showing the differences from the previous months with directional icons only!!!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-3.jpg\" rel=\"attachment wp-att-2765\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2765\" title=\"Show the Difference From Previous Month with Directional Icons\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-3.jpg\" alt=\"Show the Difference From Previous Month with Directional Icons\" width=\"906\" height=\"398\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-3.jpg 906w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-3-300x132.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-3-768x337.jpg 768w\" sizes=\"(max-width: 906px) 100vw, 906px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/ltY-XVY3T2k?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section36\"><\/a>36. Data Bars, Color Scales &amp; Icon Sets <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Conditional Formatting has improved in Excel 2010 with the introduction of Data Bars, Color Scales &amp; Icon Sets.<\/p>\n<p><strong>Data Bars:<\/strong> Includes graphic bars in a cell, proportional to the cell\u2019s value &#8211; Good for Financial Analysis<\/p>\n<p><strong>Color Scales<\/strong>: Includes a background color, proportional to the cell\u2019s value &#8211; Good for Heat Maps<\/p>\n<p><strong>Icon Sets<\/strong>: Shows icons in a cell. The icons depend on the cell\u2019s value &#8211; Good for Project Management reports<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Data-Bars-Color-Scales-Icon-Sets.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/Data-Bars-Color-Scales-Icon-Sets.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Data-Bars-Color-Scales-Icon-Sets.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Select the range that you want to apply the conditional formatting on.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6898\" title=\"Data Bars, Color Scales &amp; Icon Sets\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-01.jpg\" alt=\"Data Bars, Color Scales &amp; Icon Sets\" width=\"525\" height=\"280\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-01.jpg 525w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-01-300x160.jpg 300w\" sizes=\"(max-width: 525px) 100vw, 525px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go to <em><strong>Home &gt; Conditional Formatting<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6900\" title=\"Data Bars, Color Scales &amp; Icon Sets\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-03.jpg\" alt=\"Data Bars, Color Scales &amp; Icon Sets\" width=\"338\" height=\"395\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-03.jpg 338w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-03-257x300.jpg 257w\" sizes=\"(max-width: 338px) 100vw, 338px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>It&#8217;s time to have fun! Select a <strong>Data Bar, Color Scale, or Icon Set <\/strong>and see what happens!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6901\" title=\"Data Bars, Color Scales &amp; Icon Sets\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-04.jpg\" alt=\"Data Bars, Color Scales &amp; Icon Sets\" width=\"895\" height=\"585\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-04.jpg 895w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-04-300x196.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-04-768x502.jpg 768w\" sizes=\"(max-width: 895px) 100vw, 895px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6902\" title=\"Data Bars, Color Scales &amp; Icon Sets\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-05.jpg\" alt=\"Data Bars, Color Scales &amp; Icon Sets\" width=\"937\" height=\"595\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-05.jpg 937w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-05-300x191.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-05-768x488.jpg 768w\" sizes=\"(max-width: 937px) 100vw, 937px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6903\" title=\"Data Bars, Color Scales &amp; Icon Sets\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-06.jpg\" alt=\"Data Bars, Color Scales &amp; Icon Sets\" width=\"1015\" height=\"668\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-06.jpg 1015w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-06-300x197.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2014\/09\/18-Data-bars-06-768x505.jpg 768w\" sizes=\"(max-width: 1015px) 100vw, 1015px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/BSzOSN-FZe8?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section37\"><\/a>37. Intro to GETPIVOTDATA <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p><em><strong>What does it do?<\/strong><\/em><\/p>\n<p>A formula that extracts data stored in a Pivot Table<\/p>\n<p><em><strong>Formula breakdown:<\/strong><\/em><\/p>\n<p>=GETPIVOTDATA(<span style=\"color: #ff0000;\"><span style=\"color: #339966;\"><span style=\"color: #0000ff;\">data_field, <span style=\"color: #008000;\">pivot_table, [field1, item1], <span style=\"color: #ff6600;\">[field2,item2]<span style=\"color: #000000;\">,&#8230;<\/span><\/span><\/span><\/span><\/span><\/span>)<\/p>\n<p><em><strong>What it means:<\/strong><\/em><\/p>\n<p>=GETPIVOTDATA(<span style=\"color: #ff0000;\"><span style=\"color: #339966;\"><span style=\"color: #0000ff;\">return me this value from the Values Area, <span style=\"color: #008000;\">any cell within the Pivot Table, <span style=\"color: #ff6600;\">[and return me the value that pertains to this Field name, and this Field item]<span style=\"color: #000000;\">,&#8230;<\/span><\/span><\/span><\/span><\/span><\/span>)<\/p>\n<hr \/>\n<p>The GETPIVOTDATA function in Excel returns data stored in a Pivot Table. So essentially it extracts the Pivot Table data to enable a user to create customized reports.<\/p>\n<p>Think of the Pivot Table like your data source, so anything you see in the Pivot Table report can be extracted with the GETPIVOTDATA function and put into a cell within your worksheet.<\/p>\n<p>The GETPIVOTDATA function becomes powerful when you reference cells to create shell reports, which you can see from the tutorial below.<\/p>\n<p>NB. <em>Only the Fields and Items that are included in the Pivot Table report (Row\/Column Labels and Values area) can be used to extract their values.<\/em><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/GETPIVOTDATA-Intro_.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/GETPIVOTDATA-Intro_.xlsx\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">GETPIVOTDATA-Intro_.xlsx<\/span><\/a><\/p>\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>We need to <strong>enter the <i>GETPIVOTDATA <\/i>function<\/strong>:<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\">=GETPIVOTDATA(<\/span><\/h3>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6906\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-01.jpg\" alt=\"GETPIVOTDATA Function\" width=\"559\" height=\"219\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-01.jpg 559w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-01-300x118.jpg 300w\" sizes=\"(max-width: 559px) 100vw, 559px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> The GETPIVOTDATA arguments:<\/p>\n<h3 class=\"counter-reset\"><em><strong><span style=\"color: #0000ff;\">data_field<\/span><\/strong><\/em><\/h3>\n<p><strong>What is the value that we want to return?<\/strong><\/p>\n<p><em>Type in SALES as we want to return the sales value:<\/em><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #000000;\">=GETPIVOTDATA<\/span><span style=\"color: #0000ff;\">(&#8220;SALES&#8221;,<\/span><\/h3>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6907\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-02.jpg\" alt=\"GETPIVOTDATA Function\" width=\"559\" height=\"219\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-02.jpg 559w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-02-300x118.jpg 300w\" sizes=\"(max-width: 559px) 100vw, 559px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><em><strong><span style=\"color: #0000ff;\">pivot_table<\/span><\/strong><\/em><\/h3>\n<p><strong>From which pivot table?<\/strong><\/p>\n<p><em>Just reference a cell in the pivot table, let&#8217;s type in $A$1<\/em><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #000000;\">=GETPIVOTDATA<\/span><span style=\"color: #0000ff;\"><span style=\"color: #000000;\">(&#8220;SALES&#8221;,<\/span> $A$1,<\/span><\/h3>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6908\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-03.jpg\" alt=\"GETPIVOTDATA Function\" width=\"558\" height=\"217\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-03.jpg 558w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-03-300x117.jpg 300w\" sizes=\"(max-width: 558px) 100vw, 558px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6909\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-04.jpg\" alt=\"GETPIVOTDATA Function\" width=\"362\" height=\"299\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-04.jpg 362w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-04-300x248.jpg 300w\" sizes=\"(max-width: 362px) 100vw, 362px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><em><strong><span style=\"color: #0000ff;\">[field1, item1]<\/span><\/strong><\/em><\/h3>\n<p><strong>What are the fields that would serve as our filtering criteria?<\/strong><\/p>\n<p><em>To get our target sales figure, we will need: Sales Region, Financial Year, and Sales Quarter. To do this we will need 3 field-item pairs:<\/em><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #000000;\">=GETPIVOTDATA<\/span><span style=\"color: #0000ff;\"><span style=\"color: #000000;\">(&#8220;SALES&#8221;, $A$1,<\/span> &#8220;SALES REGION&#8221;, $A27, &#8220;FINANCIAL YEAR&#8221;, B$25, &#8220;SALES QTR&#8221;, B$26)<\/span><\/h3>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6910\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-05.jpg\" alt=\"GETPIVOTDATA Function\" width=\"563\" height=\"219\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-05.jpg 563w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-05-300x117.jpg 300w\" sizes=\"(max-width: 563px) 100vw, 563px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6911\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-06.jpg\" alt=\"GETPIVOTDATA Function\" width=\"558\" height=\"217\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-06.jpg 558w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-06-300x117.jpg 300w\" sizes=\"(max-width: 558px) 100vw, 558px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Do the same for the rest of the cells by copying the <b>GETPIVOTDATA <\/b>formula to the rest of the cells.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6912\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-07.jpg\" alt=\"GETPIVOTDATA Function\" width=\"559\" height=\"220\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-07.jpg 559w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-07-300x118.jpg 300w\" sizes=\"(max-width: 559px) 100vw, 559px\" \/><\/a><\/p>\n<p>Now your new set of data is ready!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-08.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6913\" title=\"GETPIVOTDATA Function\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-08.jpg\" alt=\"GETPIVOTDATA Function\" width=\"561\" height=\"218\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-08.jpg 561w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2015\/05\/19-GETPIVOTDATA-08-300x117.jpg 300w\" sizes=\"(max-width: 561px) 100vw, 561px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/RNfxAii3lc4?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section38\"><\/a>38. Refresh All for Pivot Tables <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>When the information in your data source gets updated or changed, you need to Refresh your Pivot Table to see those changes in your Pivot Table.<\/p>\n<p>How about if you have multiple Pivot Tables from the same data source in the same workbook? Or;<\/p>\n<p>Pivot Tables that are created from two different data sources in the same workbook?<\/p>\n<p>In these scenarios, you can simply select <strong>Data &gt;<\/strong> <strong>Refresh All <\/strong>and all your Pivot Tables will be updated automatically!<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All.xlsx\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Refresh-All.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>Change the information in your data set.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6962\" title=\"Refresh All for Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-01.jpg\" alt=\"Refresh All for Excel Pivot Tables\" width=\"1203\" height=\"120\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-01.jpg 1203w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-01-300x30.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-01-1024x102.jpg 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-01-768x77.jpg 768w\" sizes=\"(max-width: 1203px) 100vw, 1203px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> This is our Pivot Table. Take note of the cell that we expect to be updated:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6963 aligncenter\" title=\"Refresh All for Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-02.jpg\" alt=\"Refresh All for Excel Pivot Tables\" width=\"479\" height=\"386\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-02.jpg 479w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-02-300x242.jpg 300w\" sizes=\"(max-width: 479px) 100vw, 479px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Go to <em><strong>Data &gt; Refresh All <\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6964\" title=\"Refresh All for Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-03.jpg\" alt=\"Refresh All for Excel Pivot Tables\" width=\"441\" height=\"227\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-03.jpg 441w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-03-300x154.jpg 300w\" sizes=\"(max-width: 441px) 100vw, 441px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>The Pivot Table values are now updated with just a click!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6965\" title=\"Refresh All for Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-04.jpg\" alt=\"Refresh All for Excel Pivot Tables\" width=\"483\" height=\"381\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-04.jpg 483w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/08\/Refresh-All-04-300x237.jpg 300w\" sizes=\"(max-width: 483px) 100vw, 483px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/SRstr1GzLxU?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section39\"><\/a>39. Move an Excel Pivot Table <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p>You have your Pivot Table ready, but it&#8217;s not in the best location. How can you move this?<\/p>\n<p>In these scenario, you can simply select <strong>Move PivotTable <\/strong>and you can move an Excel Pivot Table easily!<\/p>\n<p>For our example, let&#8217;s move this lovely Pivot Table upwards!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7061\" title=\"Move an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-01.jpg\" alt=\"Move an Excel Pivot Table\" width=\"511\" height=\"531\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-01.jpg 511w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-01-289x300.jpg 289w\" sizes=\"(max-width: 511px) 100vw, 511px\" \/><\/a><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-1.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-1.xlsx\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Move-a-Pivot-Table-1.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Make sure you have selected your Pivot Table. Go to <em><strong>Analyze &gt; Actions &gt; Move PivotTable<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7062\" title=\"Move an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-02.jpg\" alt=\"Move an Excel Pivot Table\" width=\"314\" height=\"173\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-02.jpg 314w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-02-300x165.jpg 300w\" sizes=\"(max-width: 314px) 100vw, 314px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> Select the new location where you want to move it. In our example, we selected cell <strong>A4<\/strong>. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7063\" title=\"Move an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-03.jpg\" alt=\"Move an Excel Pivot Table\" width=\"530\" height=\"396\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-03.jpg 530w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-03-300x224.jpg 300w\" sizes=\"(max-width: 530px) 100vw, 530px\" \/><\/a><\/p>\n<p>Voila! You have successfully moved your Pivot Table!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7064\" title=\"Move an Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-04.jpg\" alt=\"Move an Excel Pivot Table\" width=\"499\" height=\"451\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-04.jpg 499w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Move-a-Pivot-Table-04-300x271.jpg 300w\" sizes=\"(max-width: 499px) 100vw, 499px\" \/><\/a><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/zBRl1iWJGas?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section40\"><\/a>40. Show\/Hide Field List of Excel Pivot Table <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p>You have your Pivot Table ready, however all of a sudden your Field List is not showing up!<\/p>\n<p>In these scenarios, you can simply <strong>Show \/ Hide Field List of Excel Pivot Table <\/strong>and you can bring back your Field List easily!<\/p>\n<p>For our example, this is our <strong>Pivot Table<\/strong>:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7124\" title=\"Show &amp; Hide Field List in Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-01.jpg\" alt=\"Show &amp; Hide Field List in Excel Pivot Table\" width=\"410\" height=\"321\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-01.jpg 410w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-01-300x235.jpg 300w\" sizes=\"(max-width: 410px) 100vw, 410px\" \/><\/a><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List.xlsx\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Show-Hide-Field-List.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> To show the field list, right-click on your Pivot Table and select <strong>Show Field List.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7125\" title=\"Show &amp; Hide Field List in Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-02.jpg\" alt=\"Show &amp; Hide Field List in Excel Pivot Table\" width=\"347\" height=\"397\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-02.jpg 347w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-02-262x300.jpg 262w\" sizes=\"(max-width: 347px) 100vw, 347px\" \/><\/a><\/p>\n<p>Your <strong>Field List<\/strong> is now showing! Let us show in the next step how to hide this.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7126\" title=\"Show &amp; Hide Field List in Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-03.jpg\" alt=\"Show &amp; Hide Field List in Excel Pivot Table\" width=\"354\" height=\"538\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-03.jpg 354w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-03-197x300.jpg 197w\" sizes=\"(max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>To hide the field list, right-click on your Pivot Table and select <strong>Hide Field List.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7127\" title=\"Show &amp; Hide Field List in Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-04.jpg\" alt=\"Show &amp; Hide Field List in Excel Pivot Table\" width=\"349\" height=\"394\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-04.jpg 349w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-04-266x300.jpg 266w\" sizes=\"(max-width: 349px) 100vw, 349px\" \/><\/a><\/p>\n<p>Your <strong>Field List <\/strong>is now hidden!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7128\" title=\"Show &amp; Hide Field List in Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-05.jpg\" alt=\"Show &amp; Hide Field List in Excel Pivot Table\" width=\"410\" height=\"321\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-05.jpg 410w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/09\/Show-Hide-Field-List-05-300x235.jpg 300w\" sizes=\"(max-width: 410px) 100vw, 410px\" \/><\/a><\/p>\n<p><span style=\"color: #0000ff;\"><strong>How to Show \/ Hide Field List in Excel<\/strong><\/span><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/FtN5Il3f8Ag?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section41\"><\/a>41. Pivot Table Styles <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p>The default <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/insert-a-pivot-table\/\" target=\"_blank\" rel=\"noopener noreferrer\">Pivot Table<\/a> style in Excel is very bland and boring, stemming from a lack of creativity from the nerds over at Microsoft!<\/p>\n<p>You can give some life to your Excel Pivot Table by simply <strong>changing the Pivot Table Style!<\/strong><\/p>\n<p>For our example, this is our <strong>Pivot Table<\/strong>:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7211\" title=\"Pivot Table Styles\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-01.jpg\" alt=\"Pivot Table Styles\" width=\"467\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-01.jpg 467w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-01-300x205.jpg 300w\" sizes=\"(max-width: 467px) 100vw, 467px\" \/><\/a><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles.xlsx\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Pivot-Table-Styles.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Make sure you have your Pivot Table selected. Go to <em><strong>PivotTable Tools &gt; Design &gt; PivotTable Styles<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7212\" title=\"Pivot Table Styles\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-02.jpg\" alt=\"Pivot Table Styles\" width=\"551\" height=\"161\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-02.jpg 551w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-02-300x88.jpg 300w\" sizes=\"(max-width: 551px) 100vw, 551px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Expand the styles list and have fun selecting your preferred style! You can see I selected the orange style below, as today is a hot day \ud83d\ude42<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7213\" title=\"Pivot Table Styles\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-03.jpg\" alt=\"Pivot Table Styles\" width=\"540\" height=\"639\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-03.jpg 540w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-03-254x300.jpg 254w\" sizes=\"(max-width: 540px) 100vw, 540px\" \/><\/a><\/p>\n<p>You now have your Excel <strong>Pivot Table <\/strong>with your new warm style!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7214\" title=\"Pivot Table Styles\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-04.jpg\" alt=\"Pivot Table Styles\" width=\"472\" height=\"325\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-04.jpg 472w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Pivot-Table-Styles-04-300x207.jpg 300w\" sizes=\"(max-width: 472px) 100vw, 472px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #0000ff;\"><strong>How to Change Pivot Table Styles in Excel<\/strong><\/span><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/JSxDEJ_wk6Y?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section42\"><\/a>42. Sort manually <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>You have your Pivot Table ready, all sorted nicely both from a row and column perspective. However, you just need that one minor sorting tweak or two.<\/p>\n<p>Well, Excel seemingly has a lot of tricks and you can even <strong>sort an Excel Pivot Table manually!<\/strong><\/p>\n<p>For our example, let&#8217;s see this Pivot Table below. It is sorted by <strong>years (2012-2014)<\/strong>, and <strong>months (Jan-Dec)<\/strong>.<\/p>\n<p>But what if we want to move July to the top, and the year 2014 as the first column year?<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7379\" title=\"Sort an Excel Pivot Table Manually\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-01.jpg\" alt=\"Sort an Excel Pivot Table Manually\" width=\"406\" height=\"325\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-01.jpg 406w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-01-300x240.jpg 300w\" sizes=\"(max-width: 406px) 100vw, 406px\" \/><\/a><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually.xlsx\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Sort-a-Pivot-Table-Manually.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> To manually sort a row, click on the cell you want to move. Hover over the border of that cell until you see the four arrows:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/mouse-drag.png\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7627\" title=\"Sort an Excel Pivot Table Manually\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/mouse-drag.png\" alt=\"Sort an Excel Pivot Table Manually\" width=\"138\" height=\"64\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Left mouse click<\/strong>, <strong>hold and drag it to the position you want<\/strong> (i.e. upwards to the first row)<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7380\" title=\"Sort an Excel Pivot Table Manually\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-02.jpg\" alt=\"Sort an Excel Pivot Table Manually\" width=\"413\" height=\"323\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-02.jpg 413w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-02-300x235.jpg 300w\" sizes=\"(max-width: 413px) 100vw, 413px\" \/><\/a><\/p>\n<p>We dragged it to the top so it&#8217;s now the first row!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7381\" title=\"Sort an Excel Pivot Table Manually\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-03.jpg\" alt=\"Sort an Excel Pivot Table Manually\" width=\"409\" height=\"318\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-03.jpg 409w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-03-300x233.jpg 300w\" sizes=\"(max-width: 409px) 100vw, 409px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> To manually sort a column, click on the cell you want to move. Hover over the border of that cell until you see the four arrows.<\/p>\n<p><strong>Left mouse click<\/strong>, <strong>hold and drag it to the position you want<\/strong> (i.e. all the way to the left)<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7382\" title=\"Sort an Excel Pivot Table Manually\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-04.jpg\" alt=\"Sort an Excel Pivot Table Manually\" width=\"409\" height=\"320\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-04.jpg 409w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-04-300x235.jpg 300w\" sizes=\"(max-width: 409px) 100vw, 409px\" \/><\/a><\/p>\n<p>Voila! You have successfully manually sorted your Pivot Table!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7383\" title=\"Sort an Excel Pivot Table Manually\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-05.jpg\" alt=\"Sort an Excel Pivot Table Manually\" width=\"413\" height=\"320\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-05.jpg 413w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/Sort-a-Pivot-Table-Manually-05-300x232.jpg 300w\" sizes=\"(max-width: 413px) 100vw, 413px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>EXTRA TIP:<\/strong><\/span> You can click inside a cell e.g. <strong><em>January<\/em><\/strong>, and start typing in another month, like <strong><em>August<\/em><\/strong>. This will also manually sort your Pivot Table items.<br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/WQsyo9ng72w?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section43\"><\/a>43. Use an External Data Source <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>When creating an <strong>Excel Pivot Table, <\/strong>what happens if your data source is in another location?<\/p>\n<p>Would you have to copy your data into the same spreadsheet?<\/p>\n<p>Well, NO! You can simply use the <strong>External Data Sources <\/strong>feature in your Pivot Table and Excel will magically import the data for you!<\/p>\n<p>You can import data into your Pivot Table from the following data sources:<\/p>\n<ul>\n<li>Excel workbook<\/li>\n<li>Microsoft Access database<\/li>\n<li>SQL Server<\/li>\n<li>Analysis Services<\/li>\n<li>Windows Azure Marketplace<\/li>\n<li>OData Data Feed<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>For our example, we will import data using two data sources, an <strong>Excel workbook,<\/strong> and an <strong>Access file<\/strong>.<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\"><strong>Import from another Excel Workbook:<\/strong><\/span><\/h3>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Excel-Source.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7309\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Excel-Source.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"1364\" height=\"509\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Excel-Source.jpg 1364w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Excel-Source-300x112.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Excel-Source-1024x382.jpg 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Excel-Source-768x287.jpg 768w\" sizes=\"(max-width: 1364px) 100vw, 1364px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\"><strong>Import From Microsoft Access and into Excel:<\/strong><\/span><\/h3>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Access-Source.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7308\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Access-Source.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"1361\" height=\"689\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Access-Source.jpg 1361w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Access-Source-300x152.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Access-Source-1024x518.jpg 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-00-Access-Source-768x389.jpg 768w\" sizes=\"(max-width: 1361px) 100vw, 1361px\" \/><\/a><\/p>\n<p><strong>Wondering how this is even possible? Read on!<\/strong><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-files.zip\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-files.zip\"><span class=\"ctaText px-3 text-capitalize\">Download files<\/span><span class=\"postTitle px-3\">External-Data-Source-files.zip<\/span><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\"><strong>Import from another Excel Workbook:<\/strong><\/span><\/h3>\n<\/div>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Go to <em><strong>Insert &gt; Tables &gt; PivotTable<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7310\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-01.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"310\" height=\"134\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-01.jpg 310w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-01-300x130.jpg 300w\" sizes=\"(max-width: 310px) 100vw, 310px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> Select <strong>Use an external data source<\/strong> and click <strong>Choose Connection.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7311\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-02.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"387\" height=\"346\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-02.jpg 387w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-02-300x268.jpg 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> Select <strong>Browse for More<\/strong><strong>.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7312\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-03.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"486\" height=\"493\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-03.jpg 486w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-03-296x300.jpg 296w\" sizes=\"(max-width: 486px) 100vw, 486px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Select the <strong>Excel file <\/strong>with your data. Click <strong>Open.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7313\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-04.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"669\" height=\"507\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-04.jpg 669w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-04-300x227.jpg 300w\" sizes=\"(max-width: 669px) 100vw, 669px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> Select the first option and click <b>OK.<\/b><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7314\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-05.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"492\" height=\"236\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-05.jpg 492w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-05-300x144.jpg 300w\" sizes=\"(max-width: 492px) 100vw, 492px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 6:<\/strong><\/span> Click <b>OK.<\/b><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7315\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-06.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"387\" height=\"346\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-06.jpg 387w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-06-300x268.jpg 300w\" sizes=\"(max-width: 387px) 100vw, 387px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 7:<\/strong><\/span> In the <strong>VALUES <\/strong>area put in the <em><strong>Sales<\/strong> <\/em>field, for the <strong>COLUMNS <\/strong>area put in the <b><i>Financial Year <\/i><\/b>field, and for the <strong>ROWS <\/strong>area put in the <b><i>Sales Month <\/i><\/b>field<\/p>\n<p>Your Pivot Table is ready from the Excel data source!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7316\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"760\" height=\"555\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07.jpg 760w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07-300x219.jpg 300w\" sizes=\"(max-width: 760px) 100vw, 760px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\"><strong>Import From Microsoft Access and into Excel:<\/strong><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Now let us try for an Access data source!<\/p>\n<p>Go to <strong>Data &gt; Get External Data &gt; From Access<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07b.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7326\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07b.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"426\" height=\"219\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07b.jpg 426w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-07b-300x154.jpg 300w\" sizes=\"(max-width: 426px) 100vw, 426px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> Select the <strong>Access Database Source file in your desktop or company file path. <\/strong>Click <strong>Open.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-08.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7317\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-08.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"669\" height=\"507\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-08.jpg 669w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-08-300x227.jpg 300w\" sizes=\"(max-width: 669px) 100vw, 669px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> Select <strong>PivotTable Report<\/strong> and click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-09.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7318\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-09.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"307\" height=\"270\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-09.jpg 307w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-09-300x264.jpg 300w\" sizes=\"(max-width: 307px) 100vw, 307px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4: <\/strong><\/span>In the <strong>VALUES <\/strong>area put in the <em><strong>Sales<\/strong> <\/em>field, for the <strong>COLUMNS <\/strong>area put in the <b><i>Financial Year <\/i><\/b>field, and for the <strong>ROWS <\/strong>area put in the <b><i>Sales Month <\/i><\/b>field<\/p>\n<p>Your Pivot Table is ready from the Access data source!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-10.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7319\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-10.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"764\" height=\"558\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-10.jpg 764w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/10\/External-Data-Source-10-300x219.jpg 300w\" sizes=\"(max-width: 764px) 100vw, 764px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><strong><span style=\"color: #0000ff;\">More Ways to Import External Data into an Excel Pivot Table:<\/span><\/strong><\/h3>\n<p>You can also use this functionality to get data from other source types: <strong>SQL Server<\/strong>, <strong>Analysis Services<\/strong>, <strong><a class=\"wpil_keyword_link\" title=\"Windows\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-365\/download-office\" target=\"_blank\" rel=\"noopener nofollow\" data-wpil-keyword-link=\"linked\">Windows<\/a> Azure<\/strong>, and <strong>oData Data Feed<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/pivotothersources.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-7564 aligncenter\" title=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/pivotothersources.jpg\" alt=\"Use An External Data Source To Import Data Into An Excel Pivot Table\" width=\"577\" height=\"308\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/pivotothersources.jpg 577w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/pivotothersources-300x160.jpg 300w\" sizes=\"(max-width: 577px) 100vw, 577px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #0000ff;\"><strong>How to Use an External Data Source with Excel Pivot Tables<\/strong><\/span><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/dGuXCB4_DXQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section44\"><\/a>44. Clear and Delete Old Items <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Have you ever cleared, deleted, or replaced your Pivot Table data\/items but they still show inside your Pivot Table filters?<\/p>\n<p>What gives??<\/p>\n<p>Well, you can easily clear your Pivot Table&#8217;s old items from your Pivot Table&#8217;s memory or cache.<\/p>\n<p>In our example below we have our Pivot Table with the Years showing in the Column area (2014, 2012, 2013):<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7506\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-01.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"411\" height=\"316\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-01.jpg 411w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-01-300x231.jpg 300w\" sizes=\"(max-width: 411px) 100vw, 411px\"><\/a><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data.xlsx\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Delete-Old-Pivot-Table-Data.xlsx<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Below is our data source and we want to replace the year 2012 with 2013, effectively only showing the years 2014 &amp; 2013.<\/p>\n<p>Go to <strong><em>Home &gt; Find &amp; Select &gt; Replace<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7507\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-02.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"1276\" height=\"412\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-02.jpg 1276w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-02-300x97.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-02-1024x331.jpg 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-02-768x248.jpg 768w\" sizes=\"(max-width: 1276px) 100vw, 1276px\"><\/a><\/p>\n<p>Let us <strong>replace <\/strong>the <strong>year 2012 <\/strong>with the <strong>year 2013. <\/strong>Click <strong>Replace All.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7508\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-03.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"443\" height=\"194\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-03.jpg 443w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-03-300x131.jpg 300w\" sizes=\"(max-width: 443px) 100vw, 443px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go back to your Pivot Table. <strong>Right click <\/strong>and select <strong>Refresh.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7509\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-04.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"586\" height=\"370\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-04.jpg 586w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-04-300x189.jpg 300w\" sizes=\"(max-width: 586px) 100vw, 586px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>We have technically deleted the year 2012 records, so they should be gone from our Pivot Table, right?<\/p>\n<p>Hmm.. Looking good, the<strong> year 2012<\/strong> is now gone from our Pivot Table!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7510\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-05.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"333\" height=\"324\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-05.jpg 333w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-05-300x292.jpg 300w\" sizes=\"(max-width: 333px) 100vw, 333px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>BUT WAIT! <\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Clicking on the <strong>Column Labels <\/strong>drop-down list, the <strong>Year 2012 <\/strong>is still there! Bloody hell!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7511\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-06.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"451\" height=\"283\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-06.jpg 451w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-06-300x188.jpg 300w\" sizes=\"(max-width: 451px) 100vw, 451px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong> <\/span>Let us fix this! Go back to your Pivot Table &gt; <strong>Right-click <\/strong>and select <strong>PivotTable Options.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7512\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-07.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"416\" height=\"382\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-07.jpg 416w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-07-300x275.jpg 300w\" sizes=\"(max-width: 416px) 100vw, 416px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Go to <em><strong>Data &gt; Number of items to retain per field.<\/strong><\/em><\/p>\n<p>Select <strong>None <\/strong>then <strong>OK. <\/strong> This will stop Excel from retaining deleted data!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-08.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7513\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-08.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"456\" height=\"477\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-08.jpg 456w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-08-287x300.jpg 287w\" sizes=\"(max-width: 456px) 100vw, 456px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 5:<\/strong><\/span> Go back to your Pivot Table. <strong>Right-click <\/strong>and select <strong>Refresh.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-09.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7514\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-09.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"487\" height=\"354\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-09.jpg 487w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-09-300x218.jpg 300w\" sizes=\"(max-width: 487px) 100vw, 487px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Click the <strong>Column Labels <\/strong>drop-down list, and the <strong>Year 2012 <\/strong>is now gone! Problem fixed!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-10.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-7515\" title=\"\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-10.jpg\" alt=\"Clear &amp; Delete Old Pivot Table Items cache\" width=\"458\" height=\"245\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-10.jpg 458w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/12\/Delete-Old-Pivot-Table-Data-10-300x160.jpg 300w\" sizes=\"(max-width: 458px) 100vw, 458px\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #0000ff;\"><strong>How To Clear &amp; Delete Old Pivot Table Items<\/strong><\/span><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/sU0y3OvG670?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section45\"><\/a>45. Count VS Sum <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>The #1 complaint that I get from Pivot Tables is <em>&#8220;Why do my values show as a Count of rather than a Sumof ?&#8221;<\/em><\/p>\n<p>Well, there are three reasons why this is the case:<\/p>\n<p>1. There are blank cells in your values column within your data set; or<\/p>\n<p>2. There are &#8220;text&#8221; cells in your values column within your data set; or<\/p>\n<p>3. A <em>Values<\/em> field is Grouped within your Pivot Table.<\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\">1. BLANK CELL(S):<\/span><\/h3>\n<p>So if you have at least one blank cell in a <em>Values<\/em> column, Excel automatically thinks that the whole column is text-based. Pretty stupid but that&#8217;s the way it thinks.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells.jpg\" rel=\"attachment wp-att-2797\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2797\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"676\" height=\"332\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells.jpg 676w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/blank-cells-300x147.jpg 300w\" sizes=\"(max-width: 676px) 100vw, 676px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\">2. TEXT CELL(S):<\/span><\/h3>\n<p>Also if you have a cell that is formatted as <em>Text <\/em>within your <em>Values<\/em> column, then it will also cause it to <em>Count<\/em> rather than <em>Sum<\/em>. This usually happens when you download data from your ERP or external system and it throws in numbers that are formatted as text e.g. 382821P<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL.jpg\" rel=\"attachment wp-att-2798\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2798\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"658\" height=\"284\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL.jpg 658w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/TEXT-CELL-300x129.jpg 300w\" sizes=\"(max-width: 658px) 100vw, 658px\" \/><\/a><\/p>\n<p>We get the annoying Count of Sales below:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales.jpg\" rel=\"attachment wp-att-2800\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2800\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"503\" height=\"481\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales.jpg 503w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/count-of-sales-300x287.jpg 300w\" sizes=\"(max-width: 503px) 100vw, 503px\" \/><\/a><\/p>\n<p>Have a look at the following tutorials that show you how to locate blank cells: <span style=\"text-decoration: underline; color: #0000ff;\"><a style=\"color: #0000ff; text-decoration: underline;\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/find-blank-cells-in-excel-with-a-color\/\" target=\"_blank\" rel=\"noopener noreferrer\">Find Blank Cells In Excel With A Color<\/a><\/span><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\">EXCEL FIX:<\/span><\/h3>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1: <\/strong><\/span>You will need to <strong>enter a value or a zero<\/strong> within this blank or text formatted cell(s)<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Go over to your Pivot Table, click on the <em>Count of&#8230;.<\/em> and <strong>drag it out of the <em>Values<\/em> area<\/strong><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> <strong>Refresh<\/strong> your Pivot Table<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> <strong>Drop in the <em>Values <\/em>field (SALES)<\/strong> in the <em>Values<\/em> area once again<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1.jpg\" rel=\"attachment wp-att-2834\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2834\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"517\" height=\"444\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1.jpg 517w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/sum-of-sales-1-300x258.jpg 300w\" sizes=\"(max-width: 517px) 100vw, 517px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"> 3. GROUPED VALUES:<\/span><\/h3>\n<p>Let&#8217;s say that you put a <em>Values<\/em> field (e.g. Sales) in the Row\/Column Labels and then you Group it.<\/p>\n<p>When you drop in the same <em>Values<\/em> field in the <em>Values<\/em> area, you will also get a<em> Count of&#8230;<\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1.jpg\" rel=\"attachment wp-att-2836\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2836\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"603\" height=\"479\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1.jpg 603w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sales-1-300x238.jpg 300w\" sizes=\"(max-width: 603px) 100vw, 603px\" \/><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #0000ff;\">EXCEL FIX:<\/span><\/h3>\n<p><strong><span style=\"color: #ff0000;\">STEP 1:<\/span><\/strong> Right Click on the Grouped values in the Pivot Table and choose <strong>Ungroup<\/strong>:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1.jpg\" rel=\"attachment wp-att-2819\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2819\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"269\" height=\"442\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1.jpg 269w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/ungroup-1-183x300.jpg 183w\" sizes=\"(max-width: 269px) 100vw, 269px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> <strong>Drag the <em>Count of SALES<\/em> out<\/strong> of the Values area and let go to remove it<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> <strong>Drop in the SALES field<\/strong> in the Values area once again<\/p>\n<p>It will now show a <em>Sum of SALES<\/em>!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of.jpg\" rel=\"attachment wp-att-2821\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2821\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"675\" height=\"481\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of.jpg 675w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/grouped-sum-of-300x214.jpg 300w\" sizes=\"(max-width: 675px) 100vw, 675px\" \/><\/a><\/p>\n<p><strong>N.B<\/strong>. Sometimes you will need to locate the Pivot Table that has the Grouped values. The SALES field may not be evident that it is Grouped, especially if it is not selected in the Row\/Column labels.<\/p>\n<p>You may need to drag and drop this field from the <em>PivotTable Fields<\/em> and into the Row\/Column Labels area to confirm that it is Grouped.<\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section46\"><\/a>46. Automatically Refresh <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Have you had challenges with constantly Refreshing a Pivot Table?<\/p>\n<p>People forget that each time your data source gets updated that you will also need to manually <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/refresh-pivot-table\/\" target=\"_blank\" rel=\"noopener noreferrer\">Refresh your Pivot Table<\/a> in order for it to get updated and show the changes made.<\/p>\n<p>A lot of people ask if there is a way to automatically Refresh a Pivot Table, which I totally get. Automation is why we use Excel, right!<\/p>\n<p>Here I show you a couple of ways that you can automatically Refresh a Pivot Table.<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/01\/Automatically-Refresh-a-Pivot-Table-1.zip\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/01\/Automatically-Refresh-a-Pivot-Table-1.zip\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Automatically-Refresh-a-Pivot-Table-1.zip<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"> 1. REFRESH PIVOT TABLE UPON OPENING:<\/span><\/h3>\n<p>This is a great feature and one that most people don&#8217;t know about.<\/p>\n<p>It allows you to Refresh your Pivot Tables as soon as you open up your Excel workbook.<\/p>\n<p>This is great if your Pivot Table&#8217;s data is linked to another workbook that gets updates by your colleagues and you only get to see the Pivot Table report.<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Right Click in your Pivot Table and choose <strong>Pivot Table Options<\/strong>:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-options.jpg\" rel=\"attachment wp-att-2824\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2824\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-options.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"250\" height=\"432\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-options.jpg 250w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/pivot-table-options-174x300.jpg 174w\" sizes=\"(max-width: 250px) 100vw, 250px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong> <\/span>Select the <strong>Data<\/strong> tab and<strong> check the &#8220;Refresh data when opening the file&#8221;<\/strong> checkbox and <strong>OK<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/aUTOMATIC-rEFRESH-1.jpg\" rel=\"attachment wp-att-2826\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2826\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/aUTOMATIC-rEFRESH-1.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"456\" height=\"472\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/aUTOMATIC-rEFRESH-1.jpg 456w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/aUTOMATIC-rEFRESH-1-290x300.jpg 290w\" sizes=\"(max-width: 456px) 100vw, 456px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Now each morning that you open up your Excel workbook, you can be sure that the Pivot Table is refreshed!<\/p>\n<p>&nbsp;<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"> 2. AUTOMATIC REFRESH EVERY <em>X<\/em> MINUTES:<\/span><\/h3>\n<p>If you have your data set linked in an external data source, you can auto-refresh every <strong>x<\/strong> minutes.<\/p>\n<p>Your data can be stored in an <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/use-external-data-source-create-new-pivot-table\/\" target=\"_blank\" rel=\"noopener noreferrer\">external data<\/a> source such as Access, a Website, SQL Server, Azure Marketplace, etc.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/external-data.jpg\" rel=\"attachment wp-att-2828\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2828\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/external-data.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"450\" height=\"120\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/external-data.jpg 450w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/external-data-300x80.jpg 300w\" sizes=\"(max-width: 450px) 100vw, 450px\" \/><\/a><\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong> <\/span>If your data is stored externally, you will need to <strong>click in your Pivot Table<\/strong> and go to <strong>Properties<\/strong> (this will only be enabled for selection if you have an external data source)<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/properties.jpg\" rel=\"attachment wp-att-2829\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2829\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/properties.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"157\" height=\"134\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> This will open up the<strong> Connection Properties<\/strong> and you will need to select the<strong><em> Refresh every<\/em> <\/strong>checkbox and<strong> manually set the time &amp; press OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/connection-properties.jpg\" rel=\"attachment wp-att-2831\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-2831\" title=\"Top 3 Excel Pivot Table Issues Resolved\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/connection-properties.jpg\" alt=\"Top 3 Excel Pivot Table Issues Resolved\" width=\"413\" height=\"536\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/connection-properties.jpg 413w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2016\/04\/connection-properties-231x300.jpg 231w\" sizes=\"(max-width: 413px) 100vw, 413px\" \/><\/a><\/p>\n<p>You can now sit back and enjoy a cup of coffee whilst your Pivot Table gets updated every few minutes:)<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #0000ff;\"><b>Automatically Refresh a Pivot Table<\/b><\/span><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/XoLMJAdHQKo?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section47\"><\/a>47. Frequency Distribution <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>With Excel Pivot Tables you can do a lot of stuff with your data! But did you know that you can even create a <strong>Frequency Distribution Table<\/strong>?<\/p>\n<p>Let&#8217;s have some fun below! I&#8217;ll show you how easy it is to create your own Frequency Distribution Chart!<\/p>\n<p>We will create a chart based on this table with Sales values:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-00.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9042\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-00.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"1323\" height=\"222\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-00.jpg 1323w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-00-300x50.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-00-1024x172.jpg 1024w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-00-768x129.jpg 768w\" sizes=\"(max-width: 1323px) 100vw, 1323px\" \/><\/a><\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution.xlsx\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution.xlsx\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Frequency-Distribution.xlsx<\/span><\/a><\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Let us insert a new Pivot Table. Select your data and Go to <em><strong>Insert &gt; Tables &gt; PivotTable<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9030\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-01.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"506\" height=\"283\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-01.jpg 506w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-01-300x168.jpg 300w\" sizes=\"(max-width: 506px) 100vw, 506px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Select <strong>Existing Worksheet<\/strong> and pick an empty space to place your <strong>Pivot Table. <\/strong>Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9031\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-02.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"548\" height=\"393\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-02.jpg 548w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-02-300x215.jpg 300w\" sizes=\"(max-width: 548px) 100vw, 548px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> Drag <em><strong>SALES <\/strong><\/em>into <em><strong>VALUES<\/strong> <\/em>and <em><strong>ROWS <\/strong><\/em>and you&#8217;ll see your Pivot Table get updated:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9032\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-03.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"759\" height=\"583\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-03.jpg 759w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-03-300x230.jpg 300w\" sizes=\"(max-width: 759px) 100vw, 759px\" \/><\/a><\/p>\n<p>Click on <em><strong>Sum of SALES <\/strong><\/em>and select <em><strong>Value Field Settings.<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9033\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-04.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"373\" height=\"543\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-04.jpg 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-04-206x300.jpg 206w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p>Select <strong>Count<\/strong> and click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9034\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-05.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"373\" height=\"319\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-05.jpg 373w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-05-300x257.jpg 300w\" sizes=\"(max-width: 373px) 100vw, 373px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 3:<\/strong><\/span> We are almost there! Right click on your Pivot Table and select <strong>Group.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9035\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-06.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"317\" height=\"565\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-06.jpg 317w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-06-168x300.jpg 168w\" sizes=\"(max-width: 317px) 100vw, 317px\" \/><\/a><\/p>\n<p>Accept the suggested values. It will group our values by ranges of 10,000. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9036\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-07.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"211\" height=\"171\" \/><\/a><\/p>\n<p>Now it&#8217;s grouped together!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-08.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9037\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-08.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"175\" height=\"237\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 4:<\/strong><\/span> Go to <em><strong>Analyze &gt; Tools &gt; PivotChart <\/strong><\/em><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-09.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9038\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-09.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"454\" height=\"163\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-09.jpg 454w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-09-300x108.jpg 300w\" sizes=\"(max-width: 454px) 100vw, 454px\" \/><\/a><\/p>\n<p>Ensure <strong>Clustered Column <\/strong>is selected. Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-10.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9039\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-10.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"632\" height=\"596\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-10.jpg 632w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-10-300x283.jpg 300w\" sizes=\"(max-width: 632px) 100vw, 632px\" \/><\/a><\/p>\n<p>Your awesome <strong>Frequency Distribution<\/strong> is now ready!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-11.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9040\" title=\"Frequency Distribution with Excel Pivot Tables\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-11.jpg\" alt=\"Frequency Distribution with Excel Pivot Tables\" width=\"707\" height=\"289\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-11.jpg 707w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Frequency-Distribution-11-300x123.jpg 300w\" sizes=\"(max-width: 707px) 100vw, 707px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #0000ff;\"><strong>How to Create a Frequency Distribution<\/strong><\/span><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/htKvsOr4blc?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"section48\"><\/a>48. Slicer Connection Greyed Out <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p>Sometimes when you create a Pivot Table and want to insert a Slicer you are unable to do this as the Slicer button is greyed.<\/p>\n<p>You try to click on the Slicer button but nothing happens.<\/p>\n<p>What gives??<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-01.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9151\" title=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-01.jpg\" alt=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" width=\"994\" height=\"146\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-01.jpg 994w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-01-300x44.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-01-768x113.jpg 768w\" sizes=\"(max-width: 994px) 100vw, 994px\" \/><\/a><\/p>\n<p>There are two things that can cause your Slicer connection to be greyed out!<\/p>\n<p><strong>ONE:<\/strong> Your file format is in an <strong>older\/incompatible format<\/strong> (e.g. a <em><strong>.xls<\/strong><\/em> file extension)<\/p>\n<p><strong>TWO:<\/strong> You can see the text <strong>[Compatibility Mode] <\/strong>right beside the name of your excel file:<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-02.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9152\" title=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-02.jpg\" alt=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" width=\"427\" height=\"50\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-02.jpg 427w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-02-300x35.jpg 300w\" sizes=\"(max-width: 427px) 100vw, 427px\" \/><\/a><\/p>\n<p>Let me show you quickly how you can resolve this problem in just a few steps!<\/p>\n<div class=\"after-post-box\">\n<p class=\"line-two\"><a class=\"IRPP_minimalist icon-download button small\" href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out.xls\" target=\"_blank\" rel=\"noopener noreferrer\" data-leadbox-id=\"147284833f72a2:12f08263ab46dc\" data-leadbox=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out.xls\"><span class=\"ctaText px-3 text-capitalize\">Download excel workbook<\/span><span class=\"postTitle px-3\">Slicer-Connection-Greyed-Out.xls<\/span><\/a><\/p>\n<p class=\"line-two\">\n<\/div>\n<p><span style=\"color: #ff0000;\"><strong>STEP 1:<\/strong><\/span> Go to <strong>File &gt; Convert<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-03.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9153\" title=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-03.jpg\" alt=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" width=\"332\" height=\"164\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-03.jpg 332w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-03-300x148.jpg 300w\" sizes=\"(max-width: 332px) 100vw, 332px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-04.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9154\" title=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-04.jpg\" alt=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" width=\"626\" height=\"231\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-04.jpg 626w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-04-300x111.jpg 300w\" sizes=\"(max-width: 626px) 100vw, 626px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #ff0000;\"><strong>STEP 2:<\/strong><\/span> This will convert your Excel file into a more updated version.<\/p>\n<p>Click <strong>OK.<\/strong><\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-05.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9155\" title=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-05.jpg\" alt=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" width=\"762\" height=\"143\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-05.jpg 762w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-05-300x56.jpg 300w\" sizes=\"(max-width: 762px) 100vw, 762px\" \/><\/a><\/p>\n<p>Click <strong>Yes <\/strong>to reload your workbook.<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-06.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9156\" title=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-06.jpg\" alt=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" width=\"827\" height=\"115\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-06.jpg 827w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-06-300x42.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-06-768x107.jpg 768w\" sizes=\"(max-width: 827px) 100vw, 827px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Voila! You can now insert your slicer!<\/p>\n<p><strong>NB:<\/strong> You can also <strong>Save As<\/strong> your current file as an <strong>.XLSX<\/strong> file format. Then close this file and open it again and you will be able to use the Slicer button again!<\/p>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-07.jpg\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-9157\" title=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-07.jpg\" alt=\"Slicer Connection Option Greyed Out For Excel Pivot Table\" width=\"969\" height=\"492\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-07.jpg 969w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-07-300x152.jpg 300w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2018\/07\/Slicer-Connection-Greyed-Out-07-768x390.jpg 768w\" sizes=\"(max-width: 969px) 100vw, 969px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"color: #0000ff;\"><strong>HOW TO ENABLE THE GREYED OUT SLIDER CONNECTION<\/strong><\/span><br \/>\n<iframe src=\"https:\/\/www.youtube.com\/embed\/UANSf-jbhqQ?rel=0 \" width=\"800\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><span data-mce-type=\"bookmark\" style=\"width: 0px; overflow: hidden; line-height: 0;\" class=\"mce_SELRES_start\">?<\/span><\/iframe><\/p>\n<p><a href=\"https:\/\/www.youtube.com\/c\/MyExcelOnlinecomtutorials?sub_confirmation=1\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"alignmiddle wp-image-111468 size-full\" style=\"vertical-align: middle;\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2019\/04\/1.yt_.png\" alt=\"\" title=\"\"><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In this tutorial, you have learned What is a Pivot Table in <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/free-excel-templates-and-spreadsheets\/\" target=\"_blank\" rel=\"noopener\">Excel<\/a> and 50 different things you can do with an <a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/blog\/excel-interview-questions\/\" target=\"_blank\" rel=\"noopener\">Excel<\/a> Pivot Table.<\/p>\n<h3 class=\"counter-reset\"><span style=\"color: #ff0000;\"><a id=\"bonus\"><\/a>*BONUS* FREE EXCEL PIVOT TABLE WEBINAR <span style=\"color: #000000;\"><a style=\"color: #000000;\" href=\"#table_of_contents\"><i class=\"fa fa-arrow-up \" ><\/i><\/a><\/span><\/span><\/h3>\n<p><a href=\"https:\/\/www.myexcelonline.com\/meo-staging\/100-5.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6203 size-full\" src=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/04\/530x300-Pivot.jpg\" alt=\"50 Things You Can Do With Excel Pivot Tables\" width=\"530\" height=\"300\" srcset=\"https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/04\/530x300-Pivot.jpg 530w, https:\/\/www.myexcelonline.com\/meo-staging\/wp-content\/uploads\/2017\/04\/530x300-Pivot-300x170.jpg 300w\" sizes=\"(max-width: 530px) 100vw, 530px\" title=\"\"><\/a><\/p>\n<p>&nbsp;<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>What is a Pivot Table? Pivot Tables in Excel are one of the most powerful features within Microsoft Excel. An Excel Pivot Table allows you to analyze more than 1 million rows of data with just a few mouse clicks, show the results in an easy to read table, &#8220;pivot&#8221;\/change the report layout with the [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":6917,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"cos_headline_score":0,"cos_seo_score":0,"cos_headline_text":"50 Things You Can Do With Excel Pivot Table","cos_headline_has_been_analyzed":false,"cos_last_analyzed_headline":[],"om_disable_all_campaigns":false},"categories":[4,21,72,17,24,19,23,18,22,20],"tags":[86],"acf":[],"_links":{"self":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/6613"}],"collection":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/comments?post=6613"}],"version-history":[{"count":0,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/posts\/6613\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media\/6917"}],"wp:attachment":[{"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/media?parent=6613"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/categories?post=6613"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.myexcelonline.com\/meo-staging\/wp-json\/wp\/v2\/tags?post=6613"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}