What does it do?

Replaces part of a text string, based on the number of characters you specify, with a different text string

Formula breakdown:

=REPLACE(old_text, start_num, num_chars, new_text)

What it means:

=REPLACE(this cell, starting from this number, all the way to this number, with this new text)

There are times when we are given a bunch of data that is not clean, and we needed to make manual adjustments to it.

For example, we have a set of phone numbers that have incorrect area codes in them.

We want to replace each phone number’s old area code with a new area code, specified in the NEW column:


We want to change the area code of 370, into the area code of 111.

For the second phone number, we want to change the area code of 961 to 222…and so on.

The REPLACE formula in Excel can help you clean & replace the text very very easily…goodbye to slow manual adjustments!

I explain how you can do this and please go to the bottom of the page to see the animated gif tutorial:



STEP 1: We need to enter the Replace function next to the cell that we want to clean the data from:


STEP 2: The Replace arguments:


Which text do we want to change?

Reference the cell that contains the text string:





Which character do we want to start the replacement from?

We want to replace the area code 370, which is the 2nd character in the phone number.  The open parenthesis ( is the 1st character:

=REPLACE(A11, 2,




How many characters do we need to replace?

We want to replace the area code 370, which is 3 characters long:

=REPLACE(A11, 2, 3,




What text will serve as the replacement?

We want to replace the area code 370 with the area code of 111. The replacement values are in the next column (column B):

=REPLACE(A11, 2, 3, B11)



STEP 3: Do the same for the rest of the cells by dragging the REPLACE formula all the way down using the left mouse button.

Note that all of the phone numbers are now clean:





If you like this Excel tip, please share itEmail this to someone


Pin on Pinterest

Share on Facebook

Tweet about this on Twitter

Share on LinkedIn

Share on Google+

Related Posts

Extracting Data with Excel’s RIGHT Formula What does it do?It returns the last character or characters in a text string, based on the number of characters you specify.Formula breakdown:=RIGHT(text, )What it means:=RIGHT(look in this cell, extract X characters)There are times when you will need ...
BETWEEN Formula in Excel There is no explicit Between formula in Excel, however we can come up with creative ways to create this functionality. Our goal is to evaluate if a given value is between a range, for example, is 6 between 1 and 10?We have three possible scenarios: numbers, dates, and text. ...
Calculate Elapsed Time in Excel When you have two points in time and you want to calculate the amount of time elapsed, then you will need to use Excel´s TEXT functionSometimes data gets dumped into Excel with the following date & time format:24/01/2015  19:48:00.Using the TEXT function and enter...
CountIf Formula in Excel What does it do?Counts the number of cells that matches your specified conditionFormula breakdown:=COUNTIF(range, criteria)What it means:=COUNTIF(range of cells to check, condition to check against)Do you have a scenario where you want to count the num...