Excel´s Subtotal feature is a great way to automatically insert a Sum/Count/Average/Max/Min subtotal to your data set with a press of a button.

This feature is located under the Excel Data tools menu: Data > Subtotal.  To insert this feature you need to follow these quick steps:

STEP 1: Highlight your data and go to Data > Subtotal

STEP 2: This will open up the Subtotal dialogue box (see image below)

STEP 3: At each change: Select which column you want to use to separate the data.  Make sure that the data in the selected column is in ascending/descending order

STEP 4: Use function: Select which function you want to use for your calculation.  You can select from Sum, Count, Average, Maximum, Minimum, Product, Count Numbers, StdDev, StdDevp, Var, Varp

STEP 5: Add subtotal to: Select the column that you want to Subtotal

STEP 6: Press OK and this will add extra lines to your data with the chosen Subtotal

STEP 7: If you want to change the Subtotal (say from a Sum to an Average) all you have to do is click in your data and go to Data > Subtotal and it will bring up the Subtotal dialogue box once again.  Under Use function select Average and press OK.

2015-11-05_14-25-46

DOWNLOAD WORKBOOK

Subtotals Feature

HELPFUL RESOURCE:

dvdcaseopen2_300x400

If you like this Excel tip, please share itEmail this to someone

email

Pin on Pinterest

Share on Facebook

Tweet about this on Twitter

Share on LinkedIn

Share on Google+

Related Posts

Row Differences If you have two rows that you want to compare, for example, sale amount versus amount paid, you can easily filter the differences between these two columns by going in to the Find & Select > Go To Special > Row Differences.Once the cells have been identified, you ca...
Distribute and Align Shapes in Excel Imagine you have a lot of shapes in your Excel file and the shapes are all over the place!You want to organize the shapes but it seems a pain to move them one by one!What would you do?Thankfully, Excel allows you to distribute and align shapes!This is our initial ...
Free Excel Templates If you want ready made custom Excel templates then you do not have to pay for them as they are FREE inside your Excel workbook!To activate this you need to go to File > New and choose from a variety of categories, such as:Budgets, Planners, Lists, Invoices, Calendars, ...
Quick Access Toolbar The Quick Access Toolbar (QAT) is located at the top left hand corner of the ribbon and has the most commonly used commands, like the Save, Undo and Redo.  The QAT is unique to each user´s workbook settings.You can move the QAT below or above the ribbon by right clicking on t...