Excel´s Subtotal feature is a great way to automatically insert a Sum/Count/Average/Max/Min subtotal to your data set with a press of a button.

This feature is located under the Excel Data tools menu: Data > Subtotal.  To insert this feature you need to follow these quick steps:

STEP 1: Highlight your data and go to Data > Subtotal

STEP 2: This will open up the Subtotal dialogue box (see image below)

STEP 3: At each change: Select which column you want to use to separate the data.  Make sure that the data in the selected column is in ascending/descending order

STEP 4: Use function: Select which function you want to use for your calculation.  You can select from Sum, Count, Average, Maximum, Minimum, Product, Count Numbers, StdDev, StdDevp, Var, Varp

STEP 5: Add subtotal to: Select the column that you want to Subtotal

STEP 6: Press OK and this will add extra lines to your data with the chosen Subtotal

STEP 7: If you want to change the Subtotal (say from a Sum to an Average) all you have to do is click in your data and go to Data > Subtotal and it will bring up the Subtotal dialogue box once again.  Under Use function select Average and press OK.

2015-11-05_14-25-46

DOWNLOAD WORKBOOK

Subtotals Feature

HELPFUL RESOURCE:

dvdcaseopen2_300x400

If you like this Excel tip, please share itEmail this to someone

email

Pin on Pinterest

Pinterest

Share on Facebook

Facebook

Tweet about this on Twitter

Twitter

Share on LinkedIn

Linkedin

Share on Google+

Google+

Related Posts

Extra Excel Table Styles The Excel Table Styles give a user a choice of different styles ranging from Light, Medium and Dark. There are over 50 choices depending on your favorite style or company standard but you are not only limited to those. You have extra Table styles in the Page Layout tab in y...
Dynamic Data List using Excel Tables Excel Tables have many great features to them and one of them is their ability to create a dynamic drop down list. A dynamic drop down list expands as the Excel Table expands when new data gets added to it. This is great when you want to have users select from a predefined ...
Text To Columns: Dates Whenever you download data from an external ERP system like Oracle, SAP, etc, you can have data that is not formatted the way you and Excel likes. Sometimes "Date" values are downloaded as "Text", so you cannot sort in the periodic date format. No worries!  Text to Columns ...
Show The Percent of Difference From Previous Years...   I am sure that your boss has asked you to come up with a Year on Year variance report at some stage.  There are a couple of ways to get him/her an answer. One is using Formulas, but that will take time to set up and you are exposed to errors! The other method is t...