Excel Subtotal Function – Avoid Double Counting

Author: - Posted on November 3, 2015

What does it do?

It returns a Subtotal in a list or database

Formula breakdown:

=SUBTOTAL(function_num, ref1)

What it means:

=SUBTOTAL(function number 1-11 includes manually-hidden rows & 101-111 excludes them, your list or range of data)

***Go to the bottom of this post to see what each value stands for


The SUBTOTAL function in Excel has many great features, like the ability to:

* Return a SUM, AVERAGE, COUNT, COUNTA, MAX or MIN from your data;

* Include hidden values within your data by entering the first argument function_num, as values between 1-11;

* Ignore hidden values within your data by entering the first argument function_num, as values between 101-111;

* Find the SUBTOTAL of filtered values;

* Ignore other SUBTOTALS that are included in your range, avoiding any double counting!

AVOIDING DOUBLE COUNTING WITH THE SUBTOTAL FUNCTION…

This is probably the most useful feature within the SUBTOTAL function!

Let’s say you have various SUBTOTALS within your data, one SUBTOTAL to Sum the North Region and another SUBTOTAL to Sum the South Region.

You can include a third SUBTOTAL for your Grand Total which references all of your data and ignoring the North & South Region SUBTOTALS, meaning that there is no double counting in your Grand Total.

See the below images of how this works with the SUBTOTAL function and how it double counts when using the SUM function:

sub1sub2

DOWNLOAD WORKBOOK

 

***Values for the SUBTOTAL function_num:

Includes hidden values    Ignores hidden values    Function      
1101AVERAGE
2102COUNT
3103COUNTA
4104MAX
5105MIN
6106PRODUCT
7107STDEV
8108STDEVP
9109SUM
10110VAR
11111VARP

 

HELPFUL RESOURCE:

How to Combine VLOOKUP and IFERROR to Replace the #N/A Error in Excel

 

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