Flash Fill in Excel is a new feature that was introduced in Excel 2013.  Flash Fill allows you to combine, extract, move & transform data that belongs in one column, into a new column.

One of the cool uses of Flash Fill is extracting the numbers from your text automatically.

DOWNLOAD EXCEL WORKBOOK

 

To demonstrate the power of Excel’s Flash Fill, we will start off with the following table of data:

Flash Fill Numbers 01

Our mission is to extract the numbers from within the text cells.  We can use a VBA macro or complex formulas (which will take time to figure out and implement) or simply use Flash Fill…

 

STEP 1: Type 803.45 as the first entry in the Extracted Number column:

Flash Fill Numbers 02

 

STEP 2: In the second entry, once you type the first number 4 of 47512Excel will auto-suggest to Flash Fill the rest of the numbers.

Excel is smart enough to infer that you are trying to extract the numbers in the text.

If the Flash Fill looks good, press Enter. 

Flash Fill Numbers 03

 

*** IMPORTANT: If Flash Fill doesnt’ start automatically in your selected cell when you type in data that matches a pattern, you will need to start Flash Fill manually.

This is done by clicking on Data > Flash Fill or by pressing the Flash Fill keyboard shortcut CTRL+E

flash fill excel 2013

 

What is very impressive is regardless of the location of the number i.e. Beginning, middle or the end, Excel was able to extract this number without the use of a single formula or VBA!

Flash Fill Numbers 04

Flash Fill - Extract Numbers

 

HELPFUL RESOURCE:

oztraining_728x90

 

If you like this Excel tip, please share itEmail this to someone

email

Pin on Pinterest

Pinterest

Share on Facebook

Facebook

Tweet about this on Twitter

Twitter

Share on LinkedIn

Linkedin

Share on Google+

Google+

Related Posts

Show The Percent of Parent Column Total With Excel...   Excel Pivot Tables have a lot of useful calculations under the SHOW VALUES AS option and one that can help you a lot is the PERCENT OF PARENT COLUMN TOTAL calculation. This option will immediately calculate the percentages for you from a table filled with numbers suc...
Show Averages With an Excel Pivot Table A Pivot Table is the most powerful feature within Excel as it allows you to analyze your data in many different ways, all with a press of a button. The Summarize Values By option allows you to choose a type of calculation (Sum, Count, Average, Max, Min, Count Numbers Produ...
Dynamic Data List using Excel Tables Excel Tables have many great features to them and one of them is their ability to create a dynamic drop down list. A dynamic drop down list expands as the Excel Table expands when new data gets added to it. This is great when you want to have users select from a predefined ...
Data Bars, Color Scales & Icon Sets Conditional Formatting has improved in Excel 2010 with the introduction of Data Bars, Color Scales & Icon Sets. Data Bars: Includes graphic bars in a cell, proportional to the cell’s value - Good for Financial Analysis Color Scales: Includes a background color, proporti...