Power Query lets you perform a series of steps to transform your Excel data.  One of the steps it allows you to take is to fill data down easily.

You might be wondering when you might need to fill data down in your table.

Let’s suppose you have this set of data:

fill-down-01

A lot of values are missing in the Sales Quarter column! It would be a lot of effort to input them one by one.

Let us sort the Sales Month, then the Sales Quarter column to get a better understanding:

fill-down-02

You can see that we have at least one sales quarter populated for each month.

The technique here is that the Fill Down will copy the value directly above the empty cell and then fill it down the succeeding empty cell.

You can see from the arrows what will happen once we use Fill Down in Power Query.

Now that you know what our game plan is, let us get started!

 

DOWNLOAD EXCEL WORKBOOK

STEP 1: Select your data and turn it into an Excel Table by pressing the shortcut Ctrl + T or by going to Insert > Table

fill-down-03

 

STEP 2: Go to Data > Get & Transform > From Table (Excel 2016) or Power Query > Excel Data > From Table (Excel 2013 & 2010)

Excel 2016:

 fill-down-04

Excel 2013 & 2010:

from table

 

STEP 3: This will open up the Power Query Editor.

A) Sort the Sales Month by Ascending order.

fill-down-05

B) Then sort the Sales Quarter by Descending order.

fill-down-06

Our data is now ready for the Fill down step.

fill-down-07

 

STEP 4: Make sure the Sales Quarter column is selected. Go to Transform > Fill > Down

fill-down-08

 

The missing values are now populated!

fill-down-09

 

STEP 5: Click Close & Load from the Home tab and this will open up a brand new worksheet in your Excel workbook with the updated values.

fill-down-10

 

You now have your new table with the updated values.

fill-down-11

fill-down

 

HELPFUL RESOURCE:

728x90

 

If you like this Excel tip, please share itEmail this to someone

email

Pin on Pinterest

Share on Facebook

Tweet about this on Twitter

Share on LinkedIn

Share on Google+

Related Posts

Keep Duplicate Records Using Power Query or Get &#... Power Query or Get & Transform (In Excel 2016) lets you perform a series of steps to transform your Excel data.  One of the steps it allows you to take is to keep duplicate records.We usually remove duplicate lines but if we need to keep and check what the duplicates are,...
Split First & Last Name Using Power Query There are times when you receive a data set of employee full names in one column and you want to separate the full name into first name and surname in separate columns.This is a common task and most people may refer to complex formulas to do this and waste lots of time in the...
Unpivot Data Using Excel Power Query Power Query is a free add-in created by Microsoft for Excel 2010 (or later) and you can download and install it for Excel 2010 and 2013:Click to see tutorial on how to install Power Query in Excel 2013Click to see tutorial on how to install Power Query in Excel 2010In...
Getting Started with M in Power Query  Power Query lets you perform a series of steps to transform your Excel data.There are times when we want to do things that are not built in the user interface. This is possible with Power Query's programming language, which is M.To start off, we will do a simple...