A Custom List in Excel is very handy to fill a range of cells with your own personal list. It could be a list of your team members at work, countries, regions, phone numbers or customers.

The main goal of a custom list is to remove repetitive work and manual errors in inputting.


To demonstrate the power of Excel’s Custom Lists, we’ll explore what’s currently in Excel’s memory as a default list:

STEP 1: Type February in the first cell

Custom List-1


STEP 2: From that first cell, click the lower right corner and drag it to the next 5 cells to the right

Custom List-02


STEP 3: Release and you will see it get auto-populated to July (The succeeding months after February)

Custom List-03


At first, it might seem like magic on how Excel does this!

Let us go straight into the Options in Excel to view how it’s being done, and how you can create your own Custom List:

STEP 4: Select the File tab

Custom List-04


STEP 5: Click Options

Custom List-05


STEP 6: Select the Advanced option

Custom List-06


STEP 7: Scroll all the way down and under the General section, click Edit Custom Lists

Custom List-07


Here you can see the built-in default Excel lists of the calendar months, and the days.

If you click on a Custom List, you will see under List entries that it is greyed out and you cannot make any changes.  This indicated that it is a default Excel Custom List.

Default Custom List


STEP 8: You can create & add your own Custom List under the List entries section.

Click on NEW LIST under the Custom Lists area and then manually enter your list, entering one entry per line:

create new list

After typing the values, click Add.

In our screenshot below, we added the values of the Greek alphabet (alpha, beta, gamma, and so on)

Click OK once done.

Custom List 08


STEP 9: Click OK again

Custom List 09


STEP 10: Now let’s go back into our Excel workbook to see our new Custom List in action.  Type alpha on a cell

Custom List 10


STEP 11: From that cell, click the lower right corner and drag it to the next 5 cells to the right

Custom List 11


STEP 12: Release and you will see it get auto-populated to zeta, which is based on our Custom List created in Step 8

Custom List 12


Following is a demonstration of how you can easily create a Custom List in Excel…

Custom List





If you like this Excel tip, please share itEmail this to someone


Pin on Pinterest

Share on Facebook

Tweet about this on Twitter

Share on LinkedIn

Share on Google+

Related Posts

Convert Values to Dates Using Flash Fill In Excel  Flash Fill in Excel is a new feature that was introduced in Excel 2013.Flash Fill allows you to combine, extract, move & transform data that belongs in one column, into a new column.One of the cool uses of Flash Fill is convert your values into Excel dates a...
Show The Percent of Grand Total With Excel Pivot T...  Excel Pivot Tables have a lot of useful calculations under the SHOW VALUES AS option and one that can help you a lot is the PERCENT OF GRAND TOTAL calculation.This option will immediately calculate the percentages for you from a table filled with numbers such as sal...
Excel´s Fill Justify Tool An interesting tool within Excel is the Fill Justify.  It allows you to select text from several rows and merge them in to one cell.So if you have data that gets downloaded in to separate rows and want to join them up in to one sentence, then the Excel´s Fill Justify option i...
Turn Text Dates To Excel Dates With Text To Column... Whenever you import data from your company's server, ERP system or any other source for that matter, the Dates usually come in a TEXT format.I will show you a cool trick where you can turn the TEXT Date to a values Date that Excel can read and work with.DOWNLOAD EXCEL WOR...