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How to Insert Page Numbers in Word

MS Word has a great system for inserting and customizing page numbers. Your document becomes more structured... read more

John Michaloudis
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How to Insert Page Numbers in Word | MyExcelOnline How to Insert Page Numbers in Word | MyExcelOnline

MS Word has a great system for inserting and customizing page numbers. Your document becomes more structured and easier to navigate once you insert page numbers in Word.

Page numbers can be placed at the top or bottom of the page, and there are several layouts to pick from. It only takes a few clicks to add page numbers to Microsoft Word documents.

In this article, we will be covering the following topics:

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Let’s see how to insert page numbers in MS Word!

 

Inserting Basic Page Numbers

So let us start with the basics and insert a simple page number. To do this, you need to:

  • Go to Insert.
  • Click on Page Number.
  • Select Top of Page.
  • Select the side you want the number to be. A common choice is on the right side.

How to Insert Page Numbers in Word

If you have added page numbers to the top or bottom of the page, the Headers & Footers tab of your document will immediately open up, allowing you to make any changes you want.

How to Insert Page Numbers in Word

When you’re ready, press the Close Header & Footer button on the ribbon or double-click anywhere in your document outside the header or footer section to return to your work.

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How to Insert Page Numbers in Word

Now you will be able to view your page number at the top of the page! As these page numbers are automated, you won’t have to manually add page numbers again. MS Word will automatically insert the page number on all pages of your document.

As you can see, it only took us a matter of seconds to insert page numbers. Now let us dive into different styles and customizations that you can add to your page numbers.

Let us explore the different positions where you can insert your page numbers!

 

Changing Location of Page Number

  • Go to Insert
  • Click on Page Number
  • You can select Top of Page.
    Here, you can have the page numbers on the Left, Center, or Right side at the top of the page.
    How to Insert Page Numbers in Word

or,

  • You can select Bottom of Page.
    Here, you can have the page numbers on the Left, Center, or Right side at the bottom of the page.
    How to Insert Page Numbers in Word

We can now explore the different formats of page numbering that are available to us.

 

Formatting Page Numbers

Once you have inserted a page number in your Word document, follow the steps below to format them:

  • Go to Insert
  • Select Page Numbers
  • Go to Format Page NumbersHow to Insert Page Numbers in Word
  • In the pop-up window, click on the Number format drop-down menu.
  • Choose different formats for your page numbers such as different types of numbers, ABC or roman numerals.
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How to Insert Page Numbers in Word

You will notice that once you change the format, all the page numbers in your document change to the new format automatically.

How to Insert Page Numbers in Word

There is another option for inserting page numbers. Let us now understand that option:

  • Go to Insert
  • Go to Header, and select Edit Header.
    How to Insert Page Numbers in Word
    You will see that you are inside the header.
    How to Insert Page Numbers in Word
  • Now you can choose where you want your page number to be. You can do that by going to the Home tab and selecting the alignment you want – Right, Left or Center.
    How to Insert Page Numbers in Word
  • Now go to Insert > Page Number > Current Position.
    How to Insert Page Numbers in Word
  • Here you can select different accent bars.

How to Insert Page Numbers in Word

 

This is what the page number will look like!

How to Insert Page Numbers in Word

Now that we have explored so many different options revolving around page numbers, let’s focus on chapter numbers as well.

 

Including Chapter Number

You might even want to display your chapter number alongside your page number. Let us see how we can do that.

  • Remove your Chapter 1 title.
  • Go to the Home ribbon.
  • Under the Multilevel List drop-down, select the last one for chapters.
    How to Insert Page Numbers in Word
  • Repeat the process for all your chapters.
    How to Insert Page Numbers in Word
  • Now go to Insert > Page Number > Format Page Numbers.
    How to Insert Page Numbers in Word
  • Select the Include chapter number checkbox.
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Now you will see that the page number is showing the chapter number first, and then the page number. The image below is the screenshot of chapter number 1 and page number 3.

How to Insert Page Numbers in Word

You might be confused when there are two chapters on the same page, let us say chapters 1 and 2. The page number would display chapter number as 2. To avoid this, just go to the line before your new chapter and hit Ctrl + Enter. This will insert a page break and the new chapter will start from a new page.

Now your page and chapter numbers will be displayed correctly.

Simple but attractive formatting can also be added:

  • Go to Insert.
  • Go to Header, and select Edit Header.
  • Enter the word “Chapterbefore your chapter number.

This will give your document a nice aesthetic look and this new change will be added to all pages automatically.

How to Insert Page Numbers in Word

 

Having covered all basics for inserting page numbers, let us see how to remove them as well.

 

Removing Page Numbers

Go to Insert > Page Number > Remove Page Numbers.

How to Insert Page Numbers in Word

This will remove all the page numbers in the document.

If you had entered anything else in the header, such as the word “Chapter”, go to Insert > Header > Remove Header.

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How to Insert Page Numbers in Word

Hopefully, this article gives you a clear and concise introduction to inserting page numbers into your word document and exploring some of the different options present for formatting it!

 

Click here to download 101 Free Word Templates that you can use and customize!

How to Insert Page Numbers in Word | MyExcelOnline

You can learn more about how to use Excel by viewing our FREE Excel webinar training on FormulasPivot Tables, and Macros & VBA!

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How to Insert Page Numbers in Word | MyExcelOnline How to Insert Page Numbers in Word | MyExcelOnline
Founder & Chief Inspirational Officer at MyExcelOnline.com

John Michaloudis is a former accountant and finance analyst at General Electric, a Microsoft MVP since 2020, an Amazon #1 bestselling author of 4 Microsoft Excel books and teacher of Microsoft Excel & Office over at his flagship Academy Online Course.

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