Save Each Worksheet as a PDF File Using Macros In Excel

Want to export and save each worksheet as a PDF file? You can do that with a single click using Excel Macros! Make sure your Excel has the Developer Tab enabled following this tutorial. I explain how you can do this below step by step!

Key Takeaways

• Automate PDF Creation – A macro can loop through each worksheet and save it as an individual PDF file in just seconds.

• Perfect for Reporting – Useful when distributing separate reports or sections of a workbook to different recipients.

• Reduces Manual Workload – Saves time by eliminating the need to manually save each sheet as a PDF.

• Customize Output Location and File Names – Macros can be designed to define where PDFs are saved and how they’re named.

• Ideal for Recurring Tasks – Great for monthly reports, invoicing, or any process requiring regular PDF exports.

Quick Overview

What does it do?

Save each worksheet as a PDF file

Copy Source Code:

Sub SaveEachWorksheetAsPdfFile()

Dim worksheet As Worksheet

'Loop through all of the worksheets
'Remember to change the folder directory as well
For Each worksheet In Worksheets
worksheet.ExportAsFixedFormat xlTypePDF, "C:\ChangeMe\" & worksheet.Name & ".pdf" 
Next worksheet

End Sub

Final Result: 

How to Save Each Worksheet as a PDF File Using Macros In Excel

We want to export these worksheets into pdf files:

STEP 1: Go to Developer > Code > Visual Basic

 

STEP 2: Paste in your code and Select Save.

Remember to change the directory on where you want to save the pdf files. Close the window afterwards.

 

STEP 3: Let us test it out!

Open the sheet containing the data. Go to Developer > Code > Macros

 

Make sure your macro is selected. Click Run.

Let us check the folder, and you will see these worksheets:

 

Let us open one of the files, and it is exactly the same as the one in the workbook!

Frequently Asked Questions

Why would I want to save each worksheet as a separate PDF?
To send individual sheets to different people or keep records of each worksheet separately without combining them.

Do I need to save the macro every time I use it?
No, you can store the macro in your Personal Macro Workbook to use it across any Excel file.

Will the macro overwrite existing PDF files with the same name?
By default, yes, unless the macro is written to check for duplicates and rename files accordingly.

Can I choose a specific folder to save the PDFs in?
Yes, you can customize the macro to specify or prompt for a destination folder.

Does this work on hidden worksheets too?
Only if the macro is designed to include hidden sheets. Typically, it skips them unless explicitly instructed.