Prerequisite
The most important thing that you need to do before starting the duplication process is to check which version of Microsoft Outlook you are using. The steps that you need to follow will depend on the version that you are working on. Follow the steps below to check the Outlook version:
STEP 1: Click on the Outlook icon.
STEP 2: Click on “File” in the top-left corner of the window.
STEP 3: Select “Office Account” or “Help” depending on your version.
STEP 4: Under “Product Information,” you will see the version of Outlook you are running.
Knowing your version will make sure that you follow the right instructions for your software and can utilize all features available for your calendar events.
Table of Contents
Straightforward Methods to Duplicate Calendar Entries
How to Duplicate a Calendar Invite in Outlook
STEP 1: Open your Microsoft Outlook application and navigate to your calendar.
STEP 2: Find the calendar event you wish to duplicate and click on it to select it.
STEP 3: Press Ctrl+C to copy the existing meeting.
STEP 4: Select the date or time when you want the new event to be scheduled.
STEP 5: Press Ctrl+V to paste the copied event.
By following these steps, you can easily duplicate calendar events and save time.
Advanced Methods
It may be vital to automate the process of duplicating an event if you are repeatedly doing it. The following process can be done to achieve this:
- Use VBA Scripts: Write VBA scripts that automate the duplication of events
- Third-Party Add-ins: Add-ins like Quick Clicks and Template Phrases can be used to make a template.
- Recurring Events: For events that occur regularly, consider using the ‘Recurring Event’ feature.
FAQs
Why do you need to duplicate an invite?
When you have to create multiple similar events in Microsoft Outlook, duplicating an invite will save you time. As you will not have to re-enter details like location, agenda, or attendees.
Does duplicating an invite automatically notify the attendee?
No, attendees are not automatically notified when you duplicate an invite. You will have to either manually add the attendees or send out the invitation.
How to duplicate an invite on the mobile app?
You cannot duplicate an invite on the Outlook mobile app. You need to log in from your desktop to do the same. Desktop provides more flexibility, such as drag and drop and copy and paste options.
John Michaloudis is a former accountant and finance analyst at General Electric, a Microsoft MVP since 2020, an Amazon #1 bestselling author of 4 Microsoft Excel books and teacher of Microsoft Excel & Office over at his flagship MyExcelOnline Academy Online Course.
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