Excel Tables have many great features to them and one of them is their ability to create a dynamic drop down list.

A dynamic drop down list expands as the Excel Table expands when new data gets added to it.

This is great when you want to have users select from a predefined text or value list rather than having them manually enter data, which can lead to mistakes.

Here is how to create a dynamic data validation list using Excel Tables:
STEP 1:  Convert your list in to an Excel Table (Ctrl+T)

STEP 2: Select your Table column by hovering over the Excel Table and left clicking when the arrow pointer shows

STEP 3: In the ribbon menu, go to Formulas > Define Name > enter a custom name with no spaces (we will put this name in step 5) and press OK

defined name list

STEP 4: Click on the other Excel Table column that you want to enter the dynamic list into and go to the ribbon and choose Data > Data Validation > List

STEP 5: In the Source box enter the name you created in Step 3 and press OK or click in Source box, press F3 and select the named range from there (thanks to Michael from www.excelpogodzinach.pl for introducing this tip to us!)

data validation

STEP 6: If you want to add extra data into your Excel Table list, hover with your mouse in the bottom right hand corner and when you see a double arrow, drag down.

STEP 7: Enter a new entry and this will automatically be updated in your drop down list

DOWNLOAD EXCEL WORKBOOK

Dynamic Data Validation

HELPFUL RESOURCE:

Zack Barresse Excel Tables Podcast

 

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