Pinterest Pixel

2 Quick Methods to Lock Formulas in Excel using $ sign

Excel is a powerful tool used for data analysis and calculation by creating complex formulas. These formulas... read more

Download Excel Workbook
John Michaloudis
Posted on

Overview

2 Quick Methods to Lock Formulas in Excel using $ sign

Excel is a powerful tool used for data analysis and calculation by creating complex formulas. These formulas dynamically change value when copied from one cell to another. However, there may arise situations where we would want the lock formulas in Excel to ensure the accuracy and integrity of your calculations.

In this article, we will explore how to lock formulas in Excel using the $ sign:

Download the Excel Workbook below to follow along and understand how to lock formulas in Excel using $ sign–
download excel workbookLock-Formulas-in-Excel.xlsx

 

Understanding Cell Reference

Before we understand how to lock formulas in Excel, it is important to understand the concept of cell references. In Excel, when we write a formula, we refer to specific cells by specifying the row and column. There are three types of cell references –

#1 – Relative Reference

This reference is relative i.e. when you copy a formula from one cell to another, the reference changes. By default, cell referencing in Excel is relative. It does not include any dollar sign.

For example, if you have a formula “=A2+B2” in cell C2 and copy it to cell C3, the formula in C3 will become “=A3+B3.” The cell references change in relation to the new location of the formula.
2 Quick Methods to Lock Formulas in Excel using $ sign  2 Quick Methods to Lock Formulas in Excel using $ sign

 

#2 – Absolute Reference

This reference is fixed i.e. it will not alter when you copy the formula from one cell to another. In absolute reference, dollar signs are attached to each letter or number in the reference.

For example, if you have a formula “=$A$2+$B$2” in cell C2 and copy it to cell C3, the formula in C3 will still be “=$A$2+$B$2”. . The reference remains constant as the dollar signs lock the cells’ positions.

2 Quick Methods to Lock Formulas in Excel using $ sign   2 Quick Methods to Lock Formulas in Excel using $ sign

 

#3 – Mixed Reference

This reference is a combination of absolute and relative references. It allows us to lock either the column or the row while leaving the other part of the reference adjustable. We can either lock the column by attaching a dollar sign to the letter ($A2) or lock the row by attaching a dollar sign to the number (A$3).

For example, if you have a formula “=A$2+B2” in cell C2 and copy it to cell C3, the formula in C3 will become “=A$2+B3.” Here, row 2 is locked while the columns can still adjust as needed. So, when we move the formula from row 2 to row 3, A$2 remains the same but B2 changes to B3.

2 Quick Methods to Lock Formulas in Excel using $ sign 2 Quick Methods to Lock Formulas in Excel using $ sign

 

How to Lock Formulas in Excel
To lock formulas in Excel, we have two options at our disposal –

Method 1: Manual addition of $ signs

We can manually insert the $ sign before the letter or number of the cell reference that we wish to lock. By doing so, we convert the reference into an absolute reference.

For example, if we want to lock the cell reference A1 in a formula, we can change it to $A$1. This ensures that the reference remains constant when copied to other cells. The dollar signs before the column letter and the row number fix the reference and prevent any adjustments.

 

Method 2: Utilizing the F4 key

Excel provides a convenient keyboard shortcut – the F4 key – to automate the process of locking formulas. By selecting the cell reference within the formula and pressing the F4 key, Excel automatically inserts the $ sign.

By repeatedly pressing the F4 key, Excel cycles through all available absolute reference options, allowing for quick and efficient locking of formulas. This functionality saves time and minimizes the risk of errors when working with complex formulas and large datasets.

STEP 1: Select the cell reference and press the F4 key. This will result in the addition of a $ sign before the row and column.

2 Quick Methods to Lock Formulas in Excel using $ sign

STEP 2: Press F4 again. This will result in the addition of a $ sign before the row only.

2 Quick Methods to Lock Formulas in Excel using $ sign

STEP 3: Press F4 again. This will result in the addition of a $ sign before the column only.

2 Quick Methods to Lock Formulas in Excel using $ sign

STEP 4: Press F4 again. This will remove $ signs before both row and column and it results in relative reference.

2 Quick Methods to Lock Formulas in Excel using $ sign

 

Conclusion

Locking formulas in Excel is essential to maintain the accuracy and integrity of calculations, especially when dealing with complex datasets. By understanding the different types of cell references and utilizing methods such as manual insertion of $ signs or the F4 key, users can effectively lock formulas and prevent unintended changes

If you like this Excel tip, please share itEmail this to someone

email

Pin on Pinterest

Pinterest

Share on Facebook

Facebook

Tweet about this on Twitter

Twitter

Share on LinkedIn

Linkedin

Founder & Chief Inspirational Officer at MyExcelOnline.com

John Michaloudis is a former accountant and finance analyst at General Electric, a Microsoft MVP since 2020, an Amazon #1 bestselling author of 4 Microsoft Excel books and teacher of Microsoft Excel & Office over at his flagship Academy Online Course.

Get Video Training

Advance your Microsoft Excel & Office Skills with the MyExcelOnline Academy!

Dramatically Reduce Repetition, Stress, and Overtime!
Exponentially Increase Your Chances of a Promotion, Pay Raise or New Job!

Learn in as little as 5 minutes a day or on your schedule.

Learn More!