# Show The Percent Of With Excel Pivot Tables

Excel Pivot Tables have a lot of usefulĀ calculations under the SHOW VALUES AS option and one that... read more

## Overview

Excel Pivot Tables have a lot of usefulĀ calculations under the SHOW VALUES AS option and one that can help you a lot is Add Percentage to Pivot Table.

It will display the value of one item (the Base Field) as the percentage of another item (the Base Item).

This option will immediately calculate the percentages for you from a table filled with numbers such as sales data, expenses, attendance, or anything that can be quantified.

In this example, you have a pivot table with Sales person in the row area and the year in the column area.

There are two variations on the of % option:

Let’s look at both these variations!

### % of Year

In the example below I show you how to get theĀ Percent of the Previous Year’s SalesĀ i.e. each year’s sales will be compared to the sales for the previous year in form of a percentage!

Watch how to calculate percentage in pivot table on YouTube and give it a thumbs-up!

Follow theĀ step-by-step tutorial on How to Add Percentage to Pivot TableĀ and download this Excel workbookĀ to practice along:

Download excel workbookPercent-Of.xlsx

STEP 1:Ā Insert a new Pivot table by clickingĀ on your data and goingĀ toĀ Insert > Pivot Table > New Worksheet or Existing Worksheet

STEP 2:Ā In theĀ ROWSĀ section put in theĀ SalesĀ PersonĀ field, in theĀ COLUMNSĀ put in the FinancialĀ YearĀ field and in theĀ VALUESĀ area you need to put in theĀ SalesĀ field twice, I explain why below:

Here is how the Pivot Table Percentage looks like:

STEP 3:Ā Click the second Sales fieldāsĀ (Sum of SALES2) drop down and chooseĀ Value Field Settings

STEP 4:Ā Select theĀ Show Values AsĀ tab and from the drop down chooseĀ % of. Ā

For the Base Field pickĀ Financial Year.

For the Base Item pickĀ (previous).

This means we want to get theĀ % ofĀ values based on theĀ previous Financial Year.

Also, change the Custom Name into Percent of Previous YearĀ to make it more presentable.Ā ClickĀ OK.

STEP 5:Ā Notice that the Percent of Previous YearĀ data is in a decimalĀ format that is hard to read:

To format the Percent of Previous YearĀ column, click the secondĀ Sales fieldāsĀ (Percent of Previous Year) drop down and chooseĀ Value Field Settings.Ā

The goal here is for us to transformĀ numbers fromĀ a decimalĀ format (i.e. 0.23), into a percentageĀ format that is more readable (i.e. 23%).

STEP 6: Click the Number Format button.

STEP 7:Ā Inside theĀ Format Cells dialog box, make your formatting changes within here and pressĀ OKĀ twice. Ā

In this example, we used theĀ PercentageĀ category to make our Percent of Previous YearĀ numbers become more readable.

Following these steps you can add Percentage to Pivot Table, showing the Percent of Previous YearĀ for the sales data of years 2012, 2013, and 2014.

All of the sales numbersĀ are now represented as a Percentage of the Previous YearĀ (Year 2013 is represented as a Percentage of Year 2012, and Year 2014 is represented as a Percentage of Year 2013):

### % of Salesperson’s Sales

Instead of showing % of Year, you can even display % of Salesperson’s SalesĀ in the Pivot Table. Follow the steps below to do so:

STEP 1: Click on any cell in the data table.

STEP 2: Go to Insert > Pivot Table.

STEP 3: In the Create PivotTable dialog box, select the table range and New Worksheet and then click OK.

STEP 4: In the PivotTable fields dialog box, drag and drop Sales person in Rows area, Year in Columns area, and sales amount in values area.

A Pivot Table will be displayed on your worksheet!

STEP 5: Right Click on any value in the Pivot Table and select Value Field Setting.

STEP 6: In the Value Field Setting dialog box, Under Show Values As Tab select % Of > SALES PERSON > Homer Simpson.

This will add percentage to Pivot Table!

Excel will display 100% for all values for Homer and it will be compared to itself. For other salespersons, Excel will show sales amount as a percentage of Homer’s sales for that particular year.

This completes our tutorial on how to show percentage in pivot table!

Make sure to download our FREE PDF on theĀ 333 Excel keyboard Shortcuts here:

##### Bryan

Bryan Hong is an IT Software Developer for more than 10 years and has the following certifications: Microsoft Certified Professional Developer (MCPD): Web Developer, Microsoft Certified Technology Specialist (MCTS): Windows Applications, Microsoft Certified Systems Engineer (MCSE) and Microsoft Certified Systems Administrator (MCSA).

He is also an Amazon #1 bestselling author of 4 Microsoft Excel books and a teacher of Microsoft Excel & Office at the MyExecelOnline Academy Online Course.

See also  Sum vs Count in Pivot Table

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