# Show The Percent of Parent Total With Excel Pivot Tables

Excel Pivot Tables have a lot of usefulĀ calculations under the SHOW VALUES AS option and one... read more

## Overview

Excel Pivot Tables have a lot of usefulĀ calculations under the SHOW VALUES AS option and one that can help you a lot is the PERCENT OF PARENT TOTALĀ calculation.

In the example below I show you how to get theĀ Percent of a ProductĀ Total i.e The % Sales of each Product broken down by Sales Rep and Quarter.

STEP 1:Ā Insert a new Pivot table by clickingĀ on your data and goingĀ toĀ Insert > Pivot Table > New Worksheet or Existing Worksheet

STEP 2:Ā In theĀ ROWSĀ section put in the Products, SalesĀ Person and Sales QtrĀ fields, in theĀ COLUMNSĀ put in the FinancialĀ YearĀ field and in theĀ VALUESĀ area you need to put in theĀ SalesĀ field twice, I explain why below:

STEP 3:Ā Click the second Sales fieldāsĀ (Sum of SALES2) drop down and chooseĀ Value Field Settings

STEP 4:Ā Select theĀ Show Values AsĀ tab and from the drop down chooseĀ % of ParentĀ Total. Ā SelectĀ ProductsĀ to be ourĀ Parent.

Also change theĀ Custom Name into %Ā of Product Total to make it more presentable.Ā ClickĀ OK.

STEP 5:Ā Notice that theĀ %Ā of Product TotalĀ data is in a decimalĀ format that is hard to read:

To format the % of Product TotalĀ column, click the secondĀ Sales fieldāsĀ (%Ā of Product Total) drop down and chooseĀ Value Field Settings.Ā

The goal here is for us to transformĀ numbers fromĀ a decimalĀ format (i.e. 0.23), into a percentageĀ format that is more readable (i.e. 23%).

STEP 6: Click the Number Format button.

STEP 7:Ā Inside theĀ Format Cells dialog box, make your formatting changes within here and pressĀ OKĀ twice. Ā

In this example, we used theĀ PercentageĀ category to make our %Ā of Product TotalĀ numbers become more readable.

You now have your Pivot Table which shows the % of Product Totals per Sales Rep and Quarter,Ā for the years 2012, 2013, and 2014.

All of the sales numbersĀ are now represented as a Percentage of its Parent i.e the Product Field.

In our screenshot you can see both the values in the blue and red boxes represented as aĀ percentage of the Bottles Product. Ā Adding the values of the red boxes will total toĀ 100%.

##### Bryan

Bryan Hong is an IT Software Developer for more than 10 years and has the following certifications: Microsoft Certified Professional Developer (MCPD): Web Developer, Microsoft Certified Technology Specialist (MCTS): Windows Applications, Microsoft Certified Systems Engineer (MCSE) and Microsoft Certified Systems Administrator (MCSA).

He is also an Amazon #1 bestselling author of 4 Microsoft Excel books and a teacher of Microsoft Excel & Office at the MyExecelOnline Academy Online Course.