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Show The Percent of Row Total With Excel Pivot Tables

Excel Pivot Tables have a lot of useful calculations under the SHOW VALUES AS option and one that... read more

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Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline

Excel Pivot Tables have a lot of useful calculations under the SHOW VALUES AS option and one that can help you a lot is the Excel Pivot Table Percentage of Row Total.

This option will immediately calculate the percentages for you from a table filled with numbers such as sales data, expenses, attendance, or anything that can be quantified.

Want to know How To Show Excel Pivot Table Percentage of Row Total?

*** Watch our video and step by step guide below with a free downloadable Excel workbook to practice ***

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Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline

 

 

Follow the step-by-step tutorialbelow to understand how to show Excel Pivot Table Percentage of Row Total and make sure to download the workbook to follow along:

Download excel workbookPercent-of-Row-Total.xlsx

 

STEP 1: Select any cell in the Data Table

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 2: Go to Insert > PivotTable.

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 3: In the Create PivotTable dialog box, select table range and New Worksheet and then Click OK.

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 4: In the ROWS section put in the Sales Person field, in the COLUMNS put in the Financial Year field and in the VALUES area you need to put in the Sales field twice, I explain why below:

Show The Percent of Row Total With Excel Pivot Tables

A Pivot Table will be created and looks like this:

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 5:Click the second Sales field’s (Sum of SALES2) drop down and choose Value Field Settings

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 6: Select the Show Values As tab and from the drop down choose % of Row Total. 

Also, change the Custom Name into Percent of Row Total to make it more presentable. Click OK.

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 7: Notice that the Percent of Row Totaldata is in a decimal format that is hard to read:

Show The Percent of Row Total With Excel Pivot Tables

To format the Percent of Row Totalcolumn, click the second Sales field’s (Percent of Row Total) drop down and choose Value Field Settings. 

The goal here is for us to transform numbers from a decimal format (i.e. 0.23), into a percentage format that is more readable (i.e. 23%).

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 8: Click the Number Format button.

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 9: Inside the Format Cells dialog box, make your formatting changes within here and press OK twice.

In this example, we used the Percentage category to make our Percent of Row Total numbers become more readable.

Show The Percent of Row Total With Excel Pivot Tables

You now have your Pivot Table, showing the Percent of Row Total for the sales data of years 2012, 2013, and 2014.

All of the sales numbers are now represented as a Percentage of each row (Years 2012, 2013 and 2014), which you can see on each row is represented as 100% in totality.

Particularly the yellow highlighted ones would total to 100% for the first row:

Show The Percent of Row Total With Excel Pivot Tables

Further Learning:

Make sure to download our FREE PDF on the 333 Excel keyboard Shortcuts here:

Microsoft Excel Training

You can learn more about how to use Excel by viewing our FREE Excel webinar training on FormulasPivot TablesPower Query, and Macros & VBA!

 

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Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline
Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline
Bryan

Bryan Hong is an IT Software Developer for more than 10 years and has the following certifications: Microsoft Certified Professional Developer (MCPD): Web Developer, Microsoft Certified Technology Specialist (MCTS): Windows Applications, Microsoft Certified Systems Engineer (MCSE) and Microsoft Certified Systems Administrator (MCSA).

He is also an Amazon #1 bestselling author of 4 Microsoft Excel books and a teacher of Microsoft Excel & Office at the MyExecelOnline Academy Online Course.

See also  How to Use Flash Fill In Excel

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