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Show The Percent of Row Total With Excel Pivot Tables

Excel Pivot Tables have a lot of usefulĀ calculations under the SHOW VALUES AS option and one that... read more

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Bryan
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Overview

Excel Pivot Tables have a lot of usefulĀ calculations under the SHOW VALUES AS option and one that can help you a lot is the Excel Pivot Table Percentage of Row Total.

This option will immediately calculate the percentages for you from a table filled with numbers such as sales data, expenses, attendance, or anything that can be quantified.

Want to know How To Show Excel Pivot Table Percentage of Row Total?

*** Watch our video and step by step guide below with a free downloadable Excel workbook to practice ***

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Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline

 

 

Follow the step-by-step tutorialbelow to understand how to show Excel Pivot Table Percentage of Row TotalĀ and make sure to download the workbook to follow along:

Download excel workbookPercent-of-Row-Total.xlsx

 

STEP 1: Select any cell in the Data Table

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 2: Go to Insert > PivotTable.

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 3:Ā In the Create PivotTable dialog box, select table range and New Worksheet and then Click OK.

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Show The Percent of Row Total With Excel Pivot Tables

 

STEP 4:Ā In theĀ ROWSĀ section put in theĀ SalesĀ PersonĀ field, in theĀ COLUMNSĀ put in the FinancialĀ YearĀ field and in theĀ VALUESĀ area you need to put in theĀ SalesĀ field twice, I explain why below:

Show The Percent of Row Total With Excel Pivot Tables

A Pivot Table will be created and looks like this:

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 5:Click the second Sales fieldā€™sĀ (Sum of SALES2) drop down and chooseĀ Value Field Settings

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 6: Select theĀ Show Values AsĀ tab and from the drop down chooseĀ % of RowĀ Total.Ā 

Also, change the Custom Name into Percent of RowĀ Total to make it more presentable.Ā ClickĀ OK.

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 7:Ā Notice that the Percent of RowĀ Totaldata is in a decimalĀ format that is hard to read:

Show The Percent of Row Total With Excel Pivot Tables

To format the Percent of RowĀ Totalcolumn, click the secondĀ Sales fieldā€™sĀ (Percent of RowĀ Total) drop down and chooseĀ Value Field Settings.Ā 

The goal here is for us to transformĀ numbers fromĀ a decimalĀ format (i.e. 0.23), into a percentageĀ format that is more readable (i.e. 23%).

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Show The Percent of Row Total With Excel Pivot Tables

 

STEP 8: Click the Number Format button.

Show The Percent of Row Total With Excel Pivot Tables

 

STEP 9: Inside theĀ Format Cells dialog box, make your formatting changes within here and pressĀ OKĀ twice.

In this example, we used theĀ PercentageĀ category to make our Percent of RowĀ TotalĀ numbers become more readable.

Show The Percent of Row Total With Excel Pivot Tables

You now have your Pivot Table, showing the Percent of RowĀ TotalĀ for the sales data of years 2012, 2013, and 2014.

All of the sales numbersĀ are now represented as a Percentage of each rowĀ (Years 2012, 2013 and 2014), which you can see onĀ each rowĀ is represented as 100% in totality.

Particularly the yellow highlighted ones would total to 100% for the first row:

Show The Percent of Row Total With Excel Pivot Tables

Further Learning:

Make sure to download our FREE PDF on theĀ 333 Excel keyboard Shortcuts here:

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Microsoft Excel Training

You can learn more about how to use Excel by viewing our FREE Excel webinar training onĀ Formulas,Ā Pivot Tables,Ā Power Query,Ā andĀ Macros & VBA!

 

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Show The Percent of Row Total With Excel Pivot Tables | MyExcelOnline
Bryan

Bryan is a best-selling book author of the 101 Excel Series paperback books.

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