There are countless times when I had my Pivot Table all setup, but I was not really happy with how the data was sorted. The cool thing with Excel Pivot Tables, is it allows me to sort virtually anywhere!

Let us start off with this Excel Pivot Table showing the Sum of SALES for each Year and Quarter.  Make sure to download the Excel Workbook below so that we will have the same starting point.

In the example below I show you how to Sort a Pivot Table by Largest or Smallest:



STEP 1: Right click on a Year cell within the Pivot Table.

Go to  Sort > Sort Newest to Oldest


This will sort our Years by descending order.  Notice that 2014 was sorted first.


STEP 2: Now let us try to sort by Quarters.

Right click any Quarter name within the Pivot Table.

Go to  Sort > Sort Newest to Oldest


This will sort our Quarters by descending order.  Notice that Quarter 4 was sorted first.


STEP 3: Now let us try for the Sum of SALES.

Right click on a sum value within the Pivot Table.

Go to  Sort > Sort Largest to Smallest


This will sort our sum of Sales by descending order, regardless of the Quarter.


It’s pretty cool on how Pivot Tables allows you to sort on any area that you want to!



If you like this Excel tip, please share itEmail this to someone


Pin on Pinterest

Share on Facebook

Tweet about this on Twitter

Share on LinkedIn

Share on Google+

Related Posts

Format Error Values in a Pivot Table Whenever you do a calculation in an Excel Pivot Table you may get an error value like a #DIV/0!This looks ugly when you are presenting important information.  Luckily you can override this with a custom value or text.To activate this you need to Right Click in any Value i...
Insert Blank Rows In a Pivot Table Pivot Table reports are shown in a Compact Layout format as a default and if you have two or more Items in the Row Labels (e.g.Month & Customer), then the Pivot Table report can look very clunky...There is a cool little trick that most Excel users do not know about th...
Sort an Excel Pivot Table Manually You have your Pivot Table ready, all sorted nicely both from a row and column perspective.  However you just need that one minor sorting tweak or two.Well, Excel seemingly has a lot of tricks and you can even sort an Excel Pivot Table manually!For our example, let's see t...
Microsoft Excel Pivot Tables Online Tutorial Pivot Tables are one of the most powerful features of Microsoft Excel. They allow you to analyze more than 1 million rows of data with just a few mouse clicks, show the results in an easy to read table, highlight key information to management and include graphs for your monthly p...