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Turn Text To Values With Paste Special Values

Many times you would have received data from your IT system which is formatted wrong!  Well a... read more

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John Michaloudis
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Overview

Turn Text To Values With Paste Special Values | MyExcelOnline Turn Text To Values With Paste Special Values | MyExcelOnline

Many times you would have received data from your IT system which is formatted wrong!  Well a gazillion times if you work in a mid sized firm 🙂

When you try and sum the values you get a count rather than a sum, that is because Excel reads the data as text rather than a value.

Tip 1: You can press F2 in the cell to see why it is in text format.

Turn Text To Values With Paste Special Values

Tip 2: You can also press CTRL+1 (which brings up the Format Cells dialogue box) to confirm that it is in text:

Turn Text To Values With Paste Special Values

Tip 3: You can also use the ISTEXT function to confirm a cell`s format:

Turn Text To Values With Paste Special Values

Now you can easily convert the text into values by using the Paste Special > Values > Multiply combination.  Here is how…

Turn Text To Values With Paste Special Values | MyExcelOnline
Download excel workbookTurn-text-to-values.xlsx

STEP 1: Enter the number 1 in an empty cell

Turn Text To Values With Paste Special Values

STEP 2: Copy that cell

Turn Text To Values With Paste Special Values

STEP 3: Select the data range, Right Click and select Paste Special

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Turn Text To Values With Paste Special Values

STEP 4: Select Values & Multiply and press OK

Excel Paste Special: A Values Multiplier

Your data will be transformed into values:

Turn Text To Values With Paste Special Values

 

Turn Text To Values With Paste Special Values

 

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Turn Text To Values With Paste Special Values | MyExcelOnline Turn Text To Values With Paste Special Values | MyExcelOnline
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John Michaloudis is a former accountant and finance analyst at General Electric, a Microsoft MVP since 2020, an Amazon #1 bestselling author of 4 Microsoft Excel books and teacher of Microsoft Excel & Office over at his flagship Academy Online Course.

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