Excel Pivot Tables have a lot of useful calculations under the SHOW VALUES AS option and one that can help you a lot is the RANK SMALLEST TO LARGEST calculation.

This option will immediately calculate the rankings (1 being the smallest value) for your values, allowing you to pinpoint the risks or opportunities quickly!

In the example below I show you how to get the Rank Smallest to Largest:

DOWNLOAD EXCEL WORKBOOK

 

STEP 1: Insert a new Pivot table by clicking on your data and going to Insert > Pivot Table > New Worksheet or Existing Worksheet

Percent of Difference From Previous Years 01

 

STEP 2: In the ROWS section put in the Sales Month field, in the COLUMNS put in the Financial Year field and in the VALUES area you need to put in the Sales field twice, I explain why below:

Percent of Difference From Previous Years 02

 

STEP 3: Click the second Sales field’s (Sum of SALES2) drop down and choose Value Field Settings

Percent of Difference From Previous Years 03

 

STEP 4: Select the Show Values As tab and from the drop down choose Rank Smallest to Largest.  

Select Sales Month as the Base Field.

This means that we will rank the Sales Values by the Sales Month (where Rank 1 is the Smallest).

Also change the Custom Name into Rank Smallest to Largest to make it more presentable. Click OK.

Rank Smallest to Largest 04

 

You now have your Pivot Table, showing the Smallest to Largest Rankings for each Month.

You can see that each red box is the ranking for each individual year (for Years 2012, 2013, 2014 and the Total Rankings).

Rank Smallest to Largest 05

Rank Smallest to Largest2

 

HELPFUL RESOURCE:

PIVOT BANNER

If you like this Excel tip, please share itEmail this to someone

email

Pin on Pinterest

Pinterest

Share on Facebook

Facebook

Tweet about this on Twitter

Twitter

Share on LinkedIn

Linkedin

Share on Google+

Google+

Related Posts

Split First & Last Name Using Text to Columns There are times when you receive a data set of employee full names in one column and you want to separate the full name into first name and surname in separate columns. One way is to use the Power Query method, which is great if you have lots of data that gets added each day, ...
Show The Percent of Parent Column Total With Excel...   Excel Pivot Tables have a lot of useful calculations under the SHOW VALUES AS option and one that can help you a lot is the PERCENT OF PARENT COLUMN TOTAL calculation. This option will immediately calculate the percentages for you from a table filled with numbers suc...
Find & Replace The Find & Replace feature or CTRL+H shortcut allows you to amend your data in seconds.  Imagine you had thousands of rows of data that was downloaded from an external system with the wrong date.  A simple CTRL+H will save you heaps of time!  See how below. DOWNLOAD WORKBO...
Summarize Data With Dynamic Subtotals What does it do? It returns a Subtotal in a list or database Formula breakdown: =SUBTOTAL(function_num, ref1) What it means: =SUBTOTAL(function number 1-11 includes manually-hidden rows & 101-111 excludes them, your list or range of data) ***Go to the bottom...