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Rank Smallest to Largest With Excel Pivot Tables

Bryan
 .
Rank Smallest to Largest With Excel Pivot Tables | MyExcelOnline Rank Smallest to Largest With Excel Pivot Tables | MyExcelOnline

Excel Pivot Tables have a lot of usefulĀ calculations under the SHOW VALUES AS option and one that can help you a lot is the RANK SMALLEST TO LARGESTĀ calculation.

This option will immediately calculate theĀ rankings (1 being the smallest value) for your values, allowing you to pinpoint the risks or opportunities quickly!

In the example below I show you how to get the Rank Smallest to Largest:

Rank Smallest to Largest With Excel Pivot Tables | MyExcelOnline

download excel workbook Rank-Smallest-to-Largest.xlsx

 

STEP 1:Ā Insert a new Pivot table by clickingĀ on your data and goingĀ toĀ Insert > Pivot Table > New Worksheet or Existing Worksheet

Show The Percent of Difference From Previous Years With Excel Pivot Tables

 

STEP 2:Ā In theĀ ROWSĀ section put in theĀ Sales MonthĀ field, in theĀ COLUMNSĀ put in the FinancialĀ YearĀ field and in theĀ VALUESĀ area you need to put in theĀ SalesĀ field twice, I explain why below:

Show The Percent of Difference From Previous Years With Excel Pivot Tables

 

STEP 3:Ā Click the second Sales fieldā€™sĀ (Sum of SALES2) drop down and chooseĀ Value Field Settings

Show The Percent of Difference From Previous Years With Excel Pivot Tables

 

STEP 4:Ā Select theĀ Show Values AsĀ tab and from the drop down chooseĀ Rank Smallest to Largest. Ā 

Select Sales MonthĀ as the Base Field.

This means that we will rank the Sales Values by the Sales Month (where Rank 1 is the Smallest).

Also change theĀ Custom Name into Rank Smallest to LargestĀ to make it more presentable.Ā ClickĀ OK.

Rank Smallest to Largest With Excel Pivot Tables

 

You now have your Pivot Table, showing the Smallest to LargestĀ Rankings for each Month.

You can see that each red box is the ranking for each individual year (for Years 2012, 2013, 2014 and the Total Rankings).

Rank Smallest to Largest With Excel Pivot Tables

 

 

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Rank Smallest to Largest With Excel Pivot Tables | MyExcelOnline
Bryan

Bryan Hong is an IT Software Developer for more than 10 years and has the following certifications: Microsoft Certified Professional Developer (MCPD): Web Developer, Microsoft Certified Technology Specialist (MCTS): Windows Applications, Microsoft Certified Systems Engineer (MCSE) and Microsoft Certified Systems Administrator (MCSA).

He is also an Amazon #1 bestselling author of 4 Microsoft Excel books and a teacher of Microsoft Excel & Office at the MyExecelOnline Academy Online Course.

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