Power Query lets you perform a series of steps to transform your messy Excel data.

One of the most common steps I do, is  to clean my data and remove rows, and Power Query gives you a lot of options to do so!

Here is our source table that we want to modify:

Remove Rows Using Power Query

Let’s go through the steps in detail:

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STEP 1: Our sample data contains the Sales numbers for each month. Let us first prepare to use this data in Power Query.

Go to Data > Get & Transform > From Table (Excel 2016) or Power Query > Excel Data > From Table (Excel 2013 & 2010)

Excel 2016:

Remove Rows Using Power Query

Excel 2013 & 2010:

from table

 

STEP 2: This will open up the Power Query Editor.

Remove Rows Using Power Query

If you go to Home > Reduce Rows > Remove Rows

There are a lot of options! Let us see these 3 in action:

  • Remove Top Rows
  • Remove Bottom Rows
  • Remove Alternate Rows

Remove Rows Using Power Query

 

STEP 3: Go to Home > Reduce Rows > Remove Rows > Remove Top Rows

Let us try to remove the first two rows. Input 2 as the number of rows. Click OK.

Remove Rows Using Power Query

You can see January and February are now removed.

Remove Rows Using Power Query

 

STEP 4: Go to Home > Reduce Rows > Remove Rows > Remove Bottom Rows

Let us try to remove the bottom two rows. Input 2 as the number of rows. Click OK.

Remove Rows Using Power Query

You can see November and December are now removed.

Remove Rows Using Power Query

 

STEP 5: Go to Home > Reduce Rows > Remove Rows > Remove Alternate Rows

This is a bit trickier to use. Let us say we want to remove the following months: 3 (March), 6 (June) and 9 (September).

To do that, let us input the following:

  • First row to remove – 1
  • Number of rows to remove – 1
  • Number of rows to keep – 2
  • Click OK.

Remove Rows Using Power Query

This will remove starting from the first row, then the pattern is that row will be removed, then skip the next 2 rows, then do the same pattern again. Essentially it means removing the first row of every 3 rows.

You can see March, June, and September are now removed.

Remove Rows Using Power Query

 

STEP 4: Click Close & Load from the Home tab and this will open up a brand new worksheet in your Excel workbook with the new data.

Remove Rows Using Power Query

 

You now have your new Excel table with the cleaned up rows!

Remove Rows Using Power Query

How to Remove Rows Using Power Query

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