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How to Schedule and Join Meetings

Microsoft Teams allows users to schedule their team meetings in different ways. Let’s explore how Microsoft Outlook... read more

John Michaloudis
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Overview

How to Schedule and Join Meetings | MyExcelOnline How to Schedule and Join Meetings | MyExcelOnline

Microsoft Teams allows users to schedule their team meetings in different ways. Let’s explore how Microsoft Outlook or Microsoft Teams can be used to schedule and join meetings.

There are multiple ways to schedule a meeting in Microsoft Teams and inside Microsoft Outlook –

  1. Home Ribbon in Microsoft Outlook
  2. Calendar Event in Microsoft Outlook
  3. Meet Now option in Microsoft Teams
  4. Schedule Meeting option in Microsoft Teams

Watch this video on How to Schedule and Join Meetings in Microsoft Teams on YouTube and give it a thumbs-up!

 

 

Home Ribbon in Microsoft Outlook

Click on the Calendar icon on the bottom left to display the calendar view.

How to Schedule and Join Meetings

Click on New Teams Meeting from the outlook toolbar ribbon

How to Schedule and Join Meetings

Once clicked, the New Meeting pop-up box will show up.

How to Schedule and Join Meetings

Just fill in the title and insert the email of the invitees beside required

How to Schedule and Join Meetings

And, click on Send. Everyone invited to the meeting will receive a link Microsoft Teams meeting link.How to Schedule and Join Meetings

See also  How to Schedule a Meeting in Microsoft Teams

 

Calendar Event in Microsoft Outlook

Inside the Calendar view, double-left-click on any of the days.

How to Schedule and Join Meetings

A New Meeting pop-up box will show up

How to Schedule and Join Meetings

Just fill in the title and insert the email of the invitees beside required

How to Schedule and Join Meetings | MyExcelOnline

Click on Send.

How to Schedule and Join Meetings | MyExcelOnline

Everyone invited to the meeting will receive a link Microsoft Teams meeting link.

 

Meet Now Option in Microsoft Teams

Inside Microsoft Teams, click on the Meeting Icon on the left menu

How to Schedule and Join Meetings

Click on Meet Now, if you want to start the meeting now.

How to Schedule and Join Meetings

A dialog box will appear wherein you can set the meeting title and other configurations.

How to Schedule and Join Meetings

Click on Join now to instantly start the meeting.

How to Schedule and Join Meetings

After Join Now is clicked, another pop-up box will appear where you can copy the meeting link.

How to Schedule and Join Meetings

You can paste this link into your email and send it to everyone.

How to Schedule and Join Meetings

You can also click on Add participants

How to Schedule and Join Meetings

and enter the email addresses of the invitees and click on Share Invite to send the invitation.

See also  Best Guide: How to Join a Microsoft Teams Meeting

How to Schedule and Join Meetings

 

Schedule Meeting option in Microsoft Teams

Inside Microsoft Teams, click on the Meeting Icon on the left menu

How to Schedule and Join Meetings

Click on Schedule meeting

How to Schedule and Join Meetings

Schedule meeting pop-up box will appear, type in the title/purpose, date, and time of the meeting. Click on Schedule.

How to Schedule and Join Meetings

 

An option to copy the invitation link or share via google calendar with the invitees will show up.

How to Schedule and Join Meetings

When you’re ready to go to a meeting, go to the meeting page on Microsoft teams and click on Join to instantly join the meeting and wait for others if early.

How to Schedule and Join Meetings

There is an option to copy the meeting link on the meetings page on Microsoft teams in case it was not copied earlier.

Click on the three dots at the right end of the meeting listing and get the option to edit and delete a meeting. Once the edit option is selected, the user is allowed to edit the title, date time, and duration of the meeting. One can easily delete the meeting by clicking on the Delete option from the dropdown menu which shows up once three dots are clicked.

See also  Easily Duplicate Outlook Calendar Events and Meetings

How to Schedule and Join Meetings

With the help of the above steps, Microsoft Teams meetings can be easily scheduled through Microsoft Outlook or Microsoft teams application.

 

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How to Schedule and Join Meetings | MyExcelOnline How to Schedule and Join Meetings | MyExcelOnline

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