How to Setup A Signature in Outlook | MyExcelOnline

A Signature in Outlook is a text that is automatically added at end of an email to provide the recipient with your contact information. It is an excellent way to convey professionalism and improve brand recognition.

In this article, we will go through the following topics in order to understand how to set up a signature in Outlook:

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What is a Signature?

Use this feature of Microsoft Outlook to do away with the pain of adding your basic information while sending emails. It is generally added at the bottom of your email to let the recipient know basic details like email address, phone number, website, hours of operation, etc.

Below is a screenshot of how a signature is displayed in an email –

How to Setup A Signature in Outlook | MyExcelOnline

 

Where Is the Signature Setting Located?

To create or modify signatures in Outlook, follow the steps mentioned below –

  • Go to File
    How to Setup A Signature in Outlook | MyExcelOnline
  • Click on Options
    How to Setup A Signature in Outlook | MyExcelOnline
  •  In the Outlook Options windows, select Mail from the left panel
    How to Setup A Signature in Outlook | MyExcelOnline
  • Click on the Signatures button
    signature in outlook
  • Select New to add a new signature
    How to Setup A Signature in Outlook | MyExcelOnline
  • Or, click on the existing signature and edit it
    How to Setup A Signature in Outlook | MyExcelOnline

 

Editing a Signature in Outlook

You can edit the signature using different formatting options available –

  • Add your last name, your company name, and your position in the company
    How to Setup A Signature in Outlook | MyExcelOnline
  • Add website
    How to Setup A Signature in Outlook | MyExcelOnline
  • Click on the image icon
    How to Setup A Signature in Outlook | MyExcelOnline
  • Select the logo and select Insert
    How to Setup A Signature in Outlook | MyExcelOnline
  • Select the text and click on the middle align icon
    How to Setup A Signature in Outlook | MyExcelOnline
  • You can bold or italicize the text by clicking on the icons below
    How to Setup A Signature in Outlook | MyExcelOnline
  • You can change the font by clicking on the dropdown
    How to Setup A Signature in Outlook | MyExcelOnline

 

Signatures for Different Email Accounts

You can have different signatures for different email accounts. Follow the steps below to assign a new signature for a different account in Outlook:

  • Click on the New signature button
    How to Setup A Signature in Outlook | MyExcelOnline
  • A pop-up box will appear, then type in the name of the new signature and click on “OK”
    How to Setup A Signature in Outlook | MyExcelOnline
  • Type in the new signature
    How to Setup A Signature in Outlook | MyExcelOnline
  • Choose a signature from the dropdown with the label E-mail account
    How to Setup A Signature in Outlook | MyExcelOnline
  • Click Save
    How to Setup A Signature in Outlook | MyExcelOnline

 

Signatures for New Messages vs Replies/Forwards
Add different signatures for replies / forwards.

  • Click on the New signature button
    How to Setup A Signature in Outlook | MyExcelOnline
  • A pop-up box will appear, then type in the name of the new signature and click on “OK”
    How to Setup A Signature in Outlook | MyExcelOnline
  • Type in the new signature
    How to Setup A Signature in Outlook | MyExcelOnline
  • Select a signature from the dropdown with the label New Messages. Choose the signature you want to send on every new message.
    How to Setup A Signature in Outlook | MyExcelOnline
  • Select a signature from the dropdown with the label Replies/ForwardChoose the signature you want to send on every reply or forward.
    How to Setup A Signature in Outlook | MyExcelOnline
  • Click Save
    How to Setup A Signature in Outlook | MyExcelOnline

Now, go to New Email and you will find your New Message signature automatically added to your email.

How to Setup A Signature in Outlook | MyExcelOnline

When you try to reply or forward an email, you will find your Replies/Forward signature automatically added.

How to Setup A Signature in Outlook | MyExcelOnline

 

Another Way to Access Signature Settings

Follow the steps below to quickly find any settings using the search tool:

  • Click on the search bar at the top
    How to Setup A Signature in Outlook | MyExcelOnline
  • Type in Signature
    How to Setup A Signature in Outlook | MyExcelOnline
  • A dropdown will appear with search results and then click on the signature
    How to Setup A Signature in Outlook | MyExcelOnline
  • The signature setting dialog box will show up
    How to Setup A Signature in Outlook | MyExcelOnline

Now you can easily make any change or create a new signature using the signature setting dialog box.

 

Creating a Signature in Outlook.com

You can follow the steps below to easily add a signature to Outlook.com –

  • Go to Outlook.com
    How to Setup A Signature in Outlook | MyExcelOnline
  • Click on the settings cog-wheel on the top right of the screen
    How to Setup A Signature in Outlook | MyExcelOnline
  • A sidebar will open, search by typing in Signature and clicking on the search result
    How to Setup A Signature in Outlook | MyExcelOnline
  • A signature menu will open, click on Add signature
    How to Setup A Signature in Outlook | MyExcelOnline
  • Type in your signature and format it
    How to Setup A Signature in Outlook | MyExcelOnline
  • Add a logo to your signature by clicking the button below
    How to Setup A Signature in Outlook | MyExcelOnline
  • Choose a signature for new message, replies / forwards option as shown before
    How to Setup A Signature in Outlook | MyExcelOnline
  • Click on Save
    How to Setup A Signature in Outlook | MyExcelOnline

In this article, we have covered what a signature in Outlook is, how to set the settings for Outlook, how to edit an Outlook signature, how to set up different Outlook signatures for different email accounts, how to use an Outlook signature online, and MORE!

Click Here to learn more about Microsoft Outlook!

 

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