Using a Pivot Table you can show the variance from your previous month’s sales very easily…

See how to Show The Difference From Previous Months With Excel Pivot Tables here

pivot table2

Now that we have the Pivot Table report above, we can show the variances per month using an up/down or directional icon suing Conditional Formatting.

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STEP 1: Click on any variance value in the Pivot Table and go to Home > Conditional Formatting > Icon Sets > Directional

icon sets

 

STEP 2: This will bring up the Apply Formatting Rule to dialogue box.  Choose the 3rd option as this will apply the conditional format on all the values except the Subtotals

apply formatting rule

Your Pivot Table will look like this:

Pivot Table1

 

STEP 3: Now we need to make some edits in the Conditional Formatting Rule in order to get the Icons right.

Go to Home > Conditional Formatting > Manage Rules > Edit Rule

 

STEP 4: Inside the Edit Formatting Rule box you need to make the following changes:

Value = 0

Type = Number

“Check” the Show Icon Only box and press OK to confirm the changes:

edit formatting rule

 

STEP 5: In the next screen you will get the Conditional Formatting Rules Manager.  Hit Apply to see the changes and OK to confirm them:

rules manager

Now you have your Pivot Table showing the differences from the previous months with directional icons only!!!

pivot table 3

Diff From Previous Months Icons

HELPFUL RESOURCE:

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