Flash Fill in Excel is a new feature that was introduced in Excel 2013.

It is very handy as Excel predicts the rest of your inputs based on the first entry that you have placed. Once its prediction is correct and you confirm it, it will fill the rest of the rows literally in a flash!

The cool thing with Excel’s Flash Fill is there is no need to use formulas and removes manual repetitiveness, saving you heaps of time in the process!

DOWNLOAD EXCEL WORKBOOK


ACTIVATE FLASH FILL: 

If the Flash Fill does not work automatically, you need to activate in from Excel’s back end by going to:

File > Options > Advanced > Automatically Flash Fill

flash-fill


 

To demonstrate the power of Excel’s Flash Fill, we will start off with this table of data we need to populate:

Flash Fill 01

 

STEP 1: Type Homer as the first entry in the First Name

Flash Fill 02

 

STEP 2: In the second entry, once you type the first letter I for IanExcel will auto-suggest to Flash Fill the rest of the First Names.

Flash Fill 03

Just in case Flash Fill does not start automatically when you are expecting for it to match your pattern, you can start it manually by clicking Data > Flash Fill. Another alternative is to press Ctrl+E.

Flash Fill - troubleshoot

 

STEP 3: If the flash fill looks good, press Enter.

Flash Fill 04

 

STEP 4: Type Simpson as the first entry in the Last Name

Flash Fill 05

 

STEP 5: In the second entry, once you type the first letter W of WrightExcel will auto-suggest to Flash Fill the rest of the Last Names.

Flash Fill 06

 

STEP 6: If the flash fill looks good, press Enter. Your data is now complete without the use of a single formula!

Flash Fill 07

 

Flash Fill

 

HELPFUL RESOURCE:

Oz_Podcast_Banner

If you like this Excel tip, please share itEmail this to someone

email

Pin on Pinterest

Share on Facebook

Tweet about this on Twitter

Share on LinkedIn

Share on Google+

Related Posts

Add Leading Zeros in Excel Do you have a lot of numbers with an uneven number of digits in your Excel list?Do you want to make them uniform by adding leading zeros to them?Well, it's a pain to add zeros in front of them one by one!Thankfully, Excel allows you to add leading zeros with one singl...
Create a Named Range in Excel Whenever I work with spreadsheets, there's no escaping the fact that I have to work with a lot of ranges.Some of these ranges I have to reuse time and time again to create different calculations!Good thing there are Named Ranges in Excel!By using a Named Range, you ca...
Top Excel Data Cleansing Techniques Data cleansing is an important activity within Excel and one that we find ourselves doing day in day out, sometimes without even knowing it.So what is data cleansing?In the words of Oz du Soleil, Excel MVP, it is like "Hercules being sent out to capture the three-he...
Add Custom Symbols With Your Numbers in Excel A cool feature within Excel is the ability to format a cell's value by pressing CTRL + 1 on any cell.This brings up the Format Cells dialogue box and under the Custom category you can customize the Type to whatever you like and even insert symbols!There are four formattin...