Have you ever cleared, deleted or replaced your Pivot Table data/items but they still shows inside your Pivot Table filters?

What gives??

Well, you can easily clear your Pivot Table’s old items from your Pivot Table’s memory or cache.

In our example below we have our Pivot Table with the Years showing in the Column area (2014, 2012, 2013):

Clear & Delete Old Pivot Table Items cache

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STEP 1: Below is our data source and we want to replace the year 2012 with 2013, effectively only showing the years 2014 & 2013.

Go to Home > Find & Select > Replace

Clear & Delete Old Pivot Table Items cache

Let us replace the year 2012 with the year 2013.  Click Replace All.

Clear & Delete Old Pivot Table Items cache

 

STEP 2: Go back to your Pivot Table.  Right click and select Refresh.

Clear & Delete Old Pivot Table Items cache

 

We have technically deleted the year 2012 records, so they should be gone from our Pivot Table, right?

Hmm.. Looking good, the year 2012 is now gone from our Pivot Table!

Clear & Delete Old Pivot Table Items cache

 

BUT WAIT! 

 

Clicking on the Column Labels drop down list, the Year 2012 is still there!  Bloody hell!

Clear & Delete Old Pivot Table Items cache

 

STEP 3: Let us fix this!  Go back to your Pivot Table > Right click and select PivotTable Options.

Clear & Delete Old Pivot Table Items cache

 

STEP 4: Go to Data > Number of items to retain per field.

Select None then OK.  This will stop Excel from retaining deleted data!

Clear & Delete Old Pivot Table Items cache

 

STEP 5: Go back to your Pivot Table.  Right click and select Refresh.

Clear & Delete Old Pivot Table Items cache

 

Click the Column Labels drop down list, and the Year 2012 is now gone!  Problem fixed!

Clear & Delete Old Pivot Table Items cache

 

How To Clear & Delete Old Pivot Table Items

Clear & Delete Old Pivot Table Items cache

Helpful Resource:

Excel Pivot Table

 

 

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