The Ultimate Guide to Print Avery 8160 Labels in Excel

Microsoft Excel and Avery 8160 labels are a dynamic duo for efficient and professional mailing tasks. You can use this feature to streamline your mailing processes and make sure that your correspondence stands out.

Key Takeaways:

• Excel allows you to manage recipient lists easily.
• Use Excel for label creation to save time and minimize errors.
• Avery 8160 labels include 30 labels on each sheet.
• Mail merge connects Excel data with Word labels.
• You can customize labels with fonts, colors, and logos.

 

Introduction to Excel and Avery 8160 Labels

Avery 8160 labels are commonly used for mailing letters, newsletters, and cards. Each sheet contains 30 labels with the standard size of 1″ x 2-5/8″. It is suitable for standard envelopes and widely used because they are easy to print and have a professional look.

Templates for the Avery® 8160 can be accessed and downloaded in WORD or PDF format. They are compatible with a variety of printing options, including Google Docs through the Foxy Labels extension.

 

How to Print Avery 8160 Labels from Excel

STEP 1: Organize data into different columns with proper headers.

STEP 2: Go to the File tab and select Save as.

STEP 3: Choose a preferred location and name the file.

STEP 3: Open Microsoft Word and create a new blank document.

STEP 4: Go to the Mailings tab > Start Mail Merge >Labels.

STEP 5: In the Label Options box,

• Choose Avery US Letter as the Label vendor.
• Select 8160 Address Labels as the Product number.
• Select OK.

STEP 6: Go to the Mailings tab > Select Recipients > Use an Existing List.

STEP 7: Select Data Source box and click OK.

STEP 8: Choose the desired table and make sure to enable “First row of data contains column headers” option. Click OK.

STEP 9: Go to the Mailing tab and confirm that the records have been successfully imported from Excel.

STEP 10: Verify the imported recipients by clicking on the “Edit Recipient List” feature under the Mailings tab.

STEP 11: To insert merge fields:

• Go to the Mailings tab.
• Click on “Insert Merge Field”.
• Select the desired field.
• Click Insert.

You can then repeat this process for each field.

STEP 12: Go to the Mailings tab >  Update Labels.

STEP 13: Go to Mailing Tab > Preview Results.

The Avery 8160 labels are now ready for printing.

 

Customize Label Design

• Choose a font that matches your brand.
• Adjust the font size so it is legible.
• Add background colors or borders to make labels stand out.
• Insert a company logo or image for a personal touch.
• Change text alignment to centre or rotate text for an improved layout.
• Use shapes or templates to create better designs.

 

Tips & Tricks

• Each column should be labeled at the top.
• Each part of the address should have its own column.
• Make sure that the zip codes and state abbreviations are accurate.
• Standardize the format of phone numbers and email addresses if these details are also being included on your labels.
• Use text wrapping judiciously to avoid data spilling into the next cell.
• Use the ‘Trim’ function to remove any unwanted spaces that could affect the alignment of your labels.
• Use the ‘Text to Columns’ feature if you need to split data from one column into two.
• Adjust column widths to resemble the actual width of the fields on the Avery label.

 

FAQs

Can you print labels with a regular printer?

Yes, you can print labels with a regular printer. Make sure that the printer supports the paper size and type required for your labels.

What is mail merge?

Mail merge is a feature in Microsoft Word. It helps you create multiple documents, labels, or letters simultaneously. It uses a single template and populates it with information from a data source, such as an Excel spreadsheet.

Can I add a logo to my labels?

Yes, you can insert logos or images into label designs.

What are the dimensions for Avery label 8160?

The dimensions of Avery label 8160 are 1″ x 2-5/8″.