A Pivot Table is the most powerful feature within Excel as it allows you to analyze your data in many different ways, all with a press of a button. You can even show the Average in Pivot Table instead of Sum!
The Summarize Values By option allows you to choose a type of calculation (Sum, Count, Average, Max, Min, Count Numbers Product, StdDev, StdDevp, Var, Varp) to summarize data from the selected field.
As a default when you drop in a values field in the Values area of the Pivot Table it will Sum it for you and give you a Sum of Values.
You can change this calculation to an Average very easily, which will show you the Excel pivot table average values for your data.
Table of Contents
Want to know How To Summarize Value By Average in Pivot Table?
STEP 1: Click in your data and go to Insert > Pivot Table
STEP 2: This will bring up the Create Pivot Table dialogue box and it will automatically select your data`s range or table.
In the Choose where you want the PivotTable report to be placed, you can either choose a New Worksheet or an Existing Worksheet.
If you choose a New Worksheet it will place the Pivot Table in a brand new worksheet (e.g. Sheet2).
If you decide to put the Pivot Table in an Existing Worksheet, you will need to select the location by pressing the red arrow, choosing the cell where you want your Pivot Table to be placed, and then pressing the ENTER key twice to confirm.
STEP 3: You will now need to drag and drop the Fields in the different areas of your Pivot Table
- Region field in the Row Area
- Year field in Columns Area
- Sales field in Values Area
STEP 4:Now that your Pivot Table is set up, you need to Right Click in any of the Pivot Table values and choose Summarize Values By > Average
OR,
You can simply click on the arrow next to the Sum of Sales field mentioned in the Values Area and select Value Field Setting.
In the Value Field Setting dialog box, Select Average in the Summarize value by and Click OK.
STEP 5: Now you have your Pivot Table report showing the Average Sales values per Region for each year:
Many a time, when you are dealing with averages the result may end up with a different mixture of decimal places for different values.
It would be ideal to format the result for a better presentation. To do so:
STEP 1: Right Click on any value cell and select Value Field Setting.
STEP 2: In the Value Field Setting dialog box, select Number Format.
STEP 3: In the Format Cells dialog box, select Number under Category and type 2 for Decimal Places. Click OK.
STEP 4: Click OK.
All values in the Pivot Table will now have 2 decimal points. The numbers look more presentable and are easy to compare.
In addition to displaying averages, you can even show different calculation types such as count, maximum, minimum, product, and much more.
There are a lot more that you can do using Excel Pivot Table, Click here to know all about it!
Further Learning:
- Prepare Data for Excel Pivot Tables
- Unleashing the Power of Pivot Tables in Excel: A Practical Guide
- Maximum in Excel Pivot Tables
Make sure to download our FREE PDF on the 333 Excel keyboard Shortcuts here:
